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New Features
New Navigation
We are rolling out part of the new navigation that we have put in place. This will be rolled out by region and by roles. Then the new navigation is enable in your region/role, you will see a popup ‘Try our new navigation’. Please note: you can move back and forth between the old and new navigation at any time.
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Batch Registration Confirmation
You can now confirm registration in batch for the online registration module. You can select one or multiple registration and from the action menu , confirm them in batch.
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New Manual Registration Form
In order to support manual registration (registration outside the HCR) we now have an option to print a manual registration form that will include all the mandatory fields. This will ensure that MHA’s will collect all an the mandatory information that needs to be captured when they enter the data inside HCR.
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Manual Registration and Waivers Tracking
As part of the standardization process, we have put in place a new way for MHA (that are not using the HCR for registration), to capture the mandatory fields and waivers. This will capture the minimum data for a registration and save it in HCR, allowing MHA’s and branch’s to report on it.
From the registration tab, click on ‘Add’, select ‘Manual registration’ in the registration field box. The system will now ask you if you have the signed waiver already or if you want to send an email to the parent to capture the electronic signature.
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Missing Documents and Notification
We now have a flag on the members profile for missing documentation, and a new search option that will allow you to search all the participant that are requiring documents. From the member search, select the flag option for ‘Missing documents’.
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The system will search all the member profiles missing at least one document. This is based on the document setting of the organization. A red border is now added around the document section if there is one or more documents missing.
We have also added a notification - an email will be sent to the registrar when a new document is uploaded from the My Account.
For MHA not using the upload document option, we have added a Validate document button that allow you to mark the profile as having the proper documents. This can be used if you store or validate the documents outside HCR.
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Finally as you create or confirm an address or a profile, you will have a flag that will allow you to confirm that the documents were validated even if they are not uploaded.
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Confirm Address in Batch
We now have a way to allow you to confirm address in batch. From the member search, you can select one or multiple profiles and from the action menu you will be able to confirm the address.
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Incomplete Profile Flag Management
We now have new flags to identify the missing required fields in a profile.
Those fields are mandatory at the profile creation steps but not when you edit a profile. You still have access to do changes even if you don’t have the data for those new fields.
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Roll Over Fees
You can now rollover fees from past seasons. You need to set yourself in the season where the new fees needs to be imported. From the Catalog / Registration Fee, click on ‘Add’, then click ‘Rollover’.
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3rd Party
For MHA using 3rd party like Teamsnap and Ramp, you will now be able to keep track of the signed waivers and the registration date from the waiver section.
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Allowing registrar to enter a manual transaction without completing the required fields
We have changed the management of the required fields to allow registrar to complete a transaction even if there is missing mandatory fields in the profile. The manual registration process will stay the same, but we have added the icons that show you the missing information.
This way, the registrar can see what is missing, yet allowing you to complete a manual registration without entering incorrect data.
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Parent self service process
As we are standardizing the registration process, we have launched the parent self service process into my account. The goal is to allow parents to be able to link a profile to their account and complete all the mandatory information no matter if the MHA is doing registration inside HCR , manually or with a 3rd party.
As you connect to your My Account or link a new member to the My Account, the system will auto detect the deficiencies and show you a popup of what needs to be completed. The deficiencies managed by the parent self-serve portal are:
Missing required fields
Missing waivers
Missing documents.
There is 2 visual aspect of it: a popup at logon and an exclamation mark on the member screen, and inside the profile, you will see a badge for missing information that you can click to complete the data.
My account list of waivers
We are now granting access to My Account owner the full list of waivers for a member. This will allow a parent to have view of all the waivers and their status.
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Showing information of the registration on the register site
In the past few weeks, we have updated the Register to Hockey site - https://register.hockeycanada.ca/register. You now have control of the status of the registration that appear on the website. It’s really important for the MHA to go fill the address information of the MHA and the registration information. This is now all in the organization menu, in the General Tab.
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Updates and Improvements
Updating First name, Last Name and DOB
We have changed the workflow and now when you change either the first name, last name or DOB, the profile will change to a UNCONFIRMED status with a note indicating First name, last name or Date of birth was updated.
Qualification status
We have updated all the status for the coach qualifications. The translation was also done for all the coach qualification in French. We are still working on the expiry date and full synchronization of the values with the Locker.
Qualification were also sorted alphabetically in all the list to make the navigation easier.
What's Coming Soon?
Full report module.
Updates and Improvements
Official Supervision
On the first page ("Global Info") can we please have a field with radio buttons - 3 options: Referee, Linesperson, 2-Official System.
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We have moved some selections that were formally in the Setting menu to the Organization menu. Regional settings and Document management will not be managed inside Organization menu.
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What's Coming Soon?
New Report Engine
Next week we will be releasing a fully functional report module with a brand new dashboard. The engine will allow you to customize the reports and save a version for your own needs.
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