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From the organization display, you will see the name of the association and the level within the tree your organization belongs to - NSO, Member Branches, Region, District, MHA.
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To add/update a logo to your organization’s display click on the ‘camera icon’, ‘add image'images’, and click '’save’.
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In the regional settings, the time zone, date format, and languages are set.
To updated update the settings, click ‘edit’.
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The registration settings are optional to fill out, but this information is an important tool for Spordle to use and will help us fully support you.
To updated update the settings, click ‘edit’. Enter your association website address, when you will be opening and closing registration, and let us know what registration system you use.
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Criminal Record Check:
Setting up the rules for criminal record checks, vulnerability and declarations are permission based.
To updated the settings, click ‘edit’.
Choose the member type from the drop down. The options are: player, coach, referee, volunteer and bench staff.
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Please note: You can set the rules to apply to different members types, but the rules will be the same. |
Select the validation type and duration from the drop downs, and check the box if supporting documents are required.
Click ‘Add’ to set up an additional rule.
To delete a rule, click on the red 'trash can'.
Select the expiration method
Fixed period - the CRC will expire on the date that is was validated on plus the duration. Example: the CRC was completed on June 1, 2022 and the rule is set for 3 years. The expiry date will be June 1, 2025.
Fixed date - the CRC will expire on a set date. Example: the CRC was completed on June 1, 2022 and the rule is set for 3 years. The expiry date will be Aug 31, 2024.
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Merchant Accounts:
A merchant account required if you want to allow registrations to be paid for by credit card.
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Sportspay, credit card information must be reentered for each new transaction.
Paysafe, your credit card information can be stored in the ‘Vault’ and can be used for future transactions. (noteNote: information can be removed or edited at anytime.)
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Here is the procedure to add a Paysafe merchant account to your organization:
Click on ‘Manage’ in the top menu and select ‘Organization’:
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Click on the ‘General’ tab:
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Go to the ‘Merchant Account’ section
Click on the ‘Activate Now’ button under Paysafe, and follow the instructions.
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Users Tab
Users are defined as individuals with access to your association information on the HCR system. Note: Adding new users is permission based.
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Note: Should this user only need temporary access to the platform, you can set a start and end date to his or her rights. |
Existing userusers: The platform is set up to detect if this user (email) has an active account in the system. Active users will automatically have access to the updated permissionspermission.
New userusers: In the case of a new user, the platform will send an invitation by email and they will need to do the initial steps to confirm their account and settings.
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Additional roles: You can now grant a user an additional role. Click on the name and a side panel will open. Click on the blue pencil and choose a role from the drop-down list.
Postal
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Code's Tab
Adding postal codes to your association is an optional feature. It is used to limit your registration to participants having those set postal codes. Postal codes and be setup set up or modified at any time. Registrar’s Registrar will have the ability to override postal code areas.
To add a postal code, click ‘+add’. Enter the province, city and partial or leave blank to find all, then click ‘add’ to save.
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Accounting Tab
Adding an organizations accounting information is optional. Adding information here does not grant access to the HCR system.
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Note: To add a staff member, they must have a Hockey Canada profile (HCR#) |
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The document tab is broken up into 2 sections: Document settings and Document types.
Document Settings:
Documentation required for a member to play hockey can be asked for during the registration process. If the documents are not added during registration, a missing documents flag will be added to their profile. Parents can upload missing documents within their My Account/Members/Document tab.
To add / updated, click ‘edit’. Select the documents from the drop down list, then click ‘Save’.
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Document Types:
Document types and description can be added here. Document types that are added here, can be visible when adding documents in My Account, during registration, when changing an address and on the members profile.
To add a document type click ‘+Add’. Enter the name and description (optional).
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Note: Document types can be set to active or inactive. |
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Zone and League Tab
This module allows organizations to create zones within their organization tree where members from multiple MHA can be registered in a team.
The same concept applies to the creation of leagues where it is possible to create a league with teams from multiple organizations.
Both structures work in the same way. The main difference between the zone and the leagues is the fact that the leagues will be associated with a third party electronic game sheet system.
This functionality will work at all levels (province/region/district).
Here is the procedure to follow to create a zone or a league:
Simply click ‘Add’ to create a new zone or league. The system will then display pop-up windows that will allow you to create the organization and select sub-organizations that will be part of this new structure.
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Select the parent organization, enter the name, abbreviation and address of your zone or league. Click on ‘Next’.
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Select organizations and divisions that will be in the new zone or league and click ‘Next’.
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The last step is optional and will allow you to assign a registrar to manage this zone or league and link a payment account of the zone to process registrations, if necessary.
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At the end of the process, the new structure will be created and you will be able to see the organizations within it.
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Since the zone or league is created by a higher parent organization, when you log in at the zone or league level, you will be able to see the organizations that are part of your structure in read-only mode. Any changes must be made by the higher parent organization.
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When using the zone, you can link teams to the zone and create teams, the system will allow you to add these players to the team roster without any transfer or sharing.
To add a team to a zone, you must change its organization according to the following procedure:
Go to the MHA and the team you want to add to your zone.
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Open the team and click on the ‘Action’ button on the top right
Select ‘Transfer Team Organization’.
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Select the zone you wish to add the team to
Click on ‘Next’
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The team will be moved to the selected zone
The organization will be modified in the team information
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You can rollover these structures from season to season, so you don’t have to redo this work every season.
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Note: If you need help to create leagues, zones and moving teams, please create a support ticket from the help so we can help you properly structure your zones or leagues. |