Guidelines
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The incoming organization always has to initiate the transfer. You can search for participant participants by first name, last name or HCR number.
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From the Action button, the transfer options will be greyed grayed out, and you will not be able to start a transfer process.
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From the pop-up window, enter the information for the transfer:
Fields marked with an * are mandatory
Transfer type* - permanent, shared or non-resident
Reason* - listed below
Invoice (as required)
Target team (optional)
Target position* (required if target team is selected)
Details (as required)
Upload supporting documents (as required)
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To remove a share before it expires or on transfers with no expiry date, go to the participants profile / History tab, and click on the shared transfer your you want to remove, opening the side panel. Click on the blue pencil and set the date to a date in the past. This will expire the share.
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When a USA transfer is created or cancelled, notifications are send sent to both Hockey Canada staff & HCR users required in the process. The incoming organization can view the request, but only Hockey Canada staff member members can approve or deny it.
If a participant is coming from outside Canada, the members member requires a profile on the HCR platform. For information on how to create a member: click here
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The Create USA transfer form will open. Enter the following information:
Fields marked with an * are mandatory
Transfer type* - renewal, single, try out, CHL draft, or youth
Transfer occurs in* - select the season
Duration* - limited, unlimited or try out
Direction* - incoming, outgoing or unknown
Federation*
Team*
Try Out Date
Sent Date*
Upload Supporting documents
Notes
Team Release Fee
Team Name (Release Fee)
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For International Transfers, IIHF card number is required. Since , IIHF staff do not have access to HCR, only Hockey Canada staff will receive notifications.
If a participant is coming from outside Canada, the members member requires a profile on the HCR platform. For information on how to create a member: click here
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The Create International Transfers form will open. Enter the following information:
Fields marked with an * are mandatory
Duration* - limited, unlimited or try out
IIHF Card Number*
Ext* - single year, multiple year, extension, try out, CHL draft
Direction*- incoming, outgoing or unknown
From Federation*
To Federation*
Team*
Season*
Status*
Try Out Date
Sent Date*
Approve Date
Move with parent*
Upload Supporting documents
Notes
Team Release Fee
Team Name (Release Fee)
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From the pop-up window, enter the information for the transfer:
Fields marked with an * are mandatory
Transfer type* - permanent or shared
Reason*
Target organization*
Details (as required)
Upload supporting documents (as required)
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Override a transfer can be used when you are the approval for all of the workflow. Click on the Action button, and select Override - Approve or Override - Reject.
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Cancel a Transfer
Please note that you cannot cancel a transfer request, but it can be rejected. If you are not a part of the workflow approval process for this transfer, and need it to be rejected, you can add a comment. A notification will be sent to the members in the approval process for this transfer.
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