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Create a New Clinic
To create a new clinic, click on +Create Clinic in the top right corner.
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Clinic Information
Session Information
Communications
Payment Options
Review
Step 1 - Clinic Information
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The clinic information section is broken down into five sections:
Host organization
Clinic info
Prerequisites
Attendees
Description
Host Organization
Define the host organization that organizes the event. Depending on your role and permissions within HCR, you may have several options in the drop-down list. If you are a member of a regional organization, you will see your level and all local organizations below you. If you are a local organization, you will only see your organization.
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Clinic Information
You must select whether it is an Official qualification or a Qualification or clinic from the host organization.
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You can use the suggested name which will automatically populate, or you can edit the name as required.
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Moodle
If you have a Moodle course in your internship, you must select the following items:
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Note: it's not possible to add Moodle course to a clinic while there are participants registered in the clinic. You need to create a new clinic and transfer the registered participants from the old clinic to the new one. Please refer to the document Transfer clinic to transfer your participants. |
Expiration
Choose the type of expiry - No Expiration, Fixed Period or Fixed Date.
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Fixed Date - Set the duration the qualification is valid for and the date it will expire. Example: The qualification is valid for 3 years, and is set to expire on August 31. The member completes the course on October 1, 2022, the qualification will expiry on August 31, 2025.
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Prerequisites
To add a prerequisite, click on + Add a group. Then you select the prerequisites for your clinics from the drop-down list and choose whether they are All mandatory or At least one mandatory.
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Note: It's not possible to add prerequisites to a clinic while there are participants registered in the clinic. You must create a new clinic and transfer the registered participants from the old clinic to the new one. Please refer to the document Transfer clinic to transfer your participants. |
Attendees
The attendee's section allows you to manage who can participate in your clinic and define different parameters such as the number of attendees, their age, the waiting list, and if the participant needs valid background checks.
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VERY IMPORTANT - REMEMBER if you add an attendee type, that participant must have this member type on their profile before they can register. Note: Member types get reset every year. To get a member type added to a profile, the participant must have a registration in that season, or be rostered to a team, or complete a clinic. |
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Description
The description section gives you a place to enter text (optional). Note: you can format the text by choosing from the options in the red box.
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Note: If you want to copy and paste text, the mouse will not work, please use Ctrl+C to copy and Ctrl+V to paste. |
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Click here for Moodle link User Guide (Hockey Québec)
Step 2 - Session(s) Information
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The session information section is broken down into three sections:
Contact(s)
instructor(s)
Session(s)
Contact(s) and Instructor(s)
In this section, you can add a contact or add an instructor for the clinic. You can add a contact that is someone other than yourself by clicking +add a contact or +add an instructor. You can also add yourself as the contact by clicking on the link.
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Note: If you have selected the Skip link option, you will not be able to give the instructor access to the clinic. His account must be linked to the clinic. |
Session(s)
In this section, you can build the session plan for our clinic. You can add a session by clicking on one of the +Add a session buttons, as indicated by the red arrows.
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Note: You must leave the URL Link box blank. |
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Step 3 - Communications
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The communications section is broken down into three sections:
Questionnaires
Registration communication
Confirmation email
Questionnaires
In this section, you can attach any terms and conditions, questionnaires, and waivers for your clinic. These all should be created in the catalog section, which you can quickly view by clicking here.
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Note: You can only add one term and condition, one questionnaire, and many waivers. |
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Registration Confirmation
Once the registration is complete, the participant will see a pop up window with the registration confirmation message. Enter the text you want shown here. You also add documents for the member to download.
If you would like to copy and paste information here, please remember that the mouse does not work, you will need to use Ctrl+C and Ctrl+V.
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Confirmation Email
A confirmation email will be sent to the participant. Enter the information that you would like included in the email. You can add documents for download to the member, by clicking on Add Document.
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Once, complete, click Next.
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Step 4 - Payment Option(s)
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The payment options section is broken down into two sections:
Clinic Items
Payment methods
Clinic Item
In this section, you can add clinic items or fees related to your clinic. Clinic items can be created ahead of time by going to the Catalog Menu and selecting Clinic Items, or you can create them during the creation of a clinic.
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To create a new clinic item: Click on Create and add an item. You can make the item mandatory and indicate that taxes will be applied.
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Payment Methods
Select the method of payments you would like to offer. If you have a merchant account, and would like to add a credit card as a method of payment, use the drop-down to select your account. Once Complete, click Next.
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Step 5 - Review
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The final step is to review all the information for your clinic.
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