Click here for a Video on Creating and Managing a Clinic
| Table of Contents |
|---|
Clinic Menu
Filters in your clinic list
From the Manage / Clinics menu, the display page will show you the clinics created for the season.
...
However, if you want more filter options, you can click on the More Filters button in the bottom right-hand corner for an extended search.
...
To clear the filter history, click on clear.
...
Information in your clinic list
You can search for a clinic by entering its HCR number in the search box and sort the list by clicking on the directional arrows next to each header title.
...
Clinic ID: The number assigned to each clinic
Qualification: The qualification a participant will receive once the clinic is complete
Status: The status of the clinic
Start Date: The date the clinic will start on
Format: The format for the clinic - online - recorded/on-demand, online - live, or in-person
Attendees: The number of participants registered for the clinic
Host organization: The organization that is running the clinic
...
You can click on one of the blue clinic links to access the clinic profile page for more details.
...
Side panel in the clinic list
If you click on a clinic line (not the blue link), a side panel will open to your right, displaying the Details and Attendees tabs.
Details Tab
In the Details tab, you will see the following information:
The number of registered participants
The number of pending participants
The category
The qualification
The Clinic Status
Location
Cost
Contact person
The contact person and the clinic instructor
Session details
...
Attendee Tab
In the Attendees tab, the following information will be displayed:
...
Clicking on Go to Profile will take you to the clinic Overview tab.
...
Duplicate a clinic or clinic participants
Selecting Duplicate from the Action button allows you to duplicate your clinic information or duplicate the participants registered for this clinic.
...
Duplicate this clinic
The complete profile of the selected clinic will be duplicated.
Duplicate this clinic with participants
The clinic profile and all participants will be duplicated.
...
Duplicate a Clinic
Once your clinic has been duplicated, you can update and confirm the original information, following the same procedure for creating a clinic.
Duplicate this clinic with attendees
Once your clinic and registered attendees have been duplicated in a new clinic, you can update and confirm the original information, following the same procedure for creating a clinic.
| Info |
|---|
Note: You can not change the category and the qualification of the duplicated clinic. |
Delete a clinic
It is possible to delete a clinic that has been created by mistake. However, to delete the clinic, no participant must be registered.
Clinic profile page
Clinic Status
When you click on a clinic's HCR number or after you've created your clinic, you'll be taken to the clinic's profile page. The following information will be displayed at the top of the page:To change the status of a clinic, use
...
You can see the clinic number indicated by the red arrow on the left and the status indicated by the red box on the right. You must select an option from the drop-down list to change the status of your clinic.
The following statuses are available:
Draft: The clinic is a draft, and no participants will be able to register.
Visible to public: The clinic is visible , but it is not yet open for registration.
...
Private: The clinic is private, and participants must have the link to register. It will not appear on the organization's public page.
Cancel: The clinic has been cancelled canceled by the organization.
...
Advanced Settings
In the advanced settings, you can adjust the visibility settings .
Link to the clinic
At the top of the clinic profile page, two icons take you to your clinic link.
...
Opens the public link to your clinic
Allows you to copy the public link of your clinic to add it to your social networks.
Action Button
...
The Action button at the top of your clinic profile page allows you to take the following actions:
See as guest
This option lets you view your clinic in the same way as your users.
Duplicate
This option allows you to duplicate your clinic or the participants registered for it. For more information, please consult the documentation Duplicate a clinic or clinic attendees.
Advanced Settings
This option lets you adjust the visibility parameters and select the organizations that will be able to
...
participate at your clinic.
To change the advanced settings, click on the gear.
...
Visibility: you can set
...
your internship status
...
to be updated
...
at a
...
date and time
...
To select organizations outside of your host region, click on the tree and check the region or organization.
...
...
of your choice by clicking on +Add a status change.
Organizations: Select the organizations that can access your internship by clicking View tree.
When finished, click on Save
...
Sync Grades
This option allows you to manually update the results of all participants in a clinic that uses an external provider such as Moodle and for which a passing grade has been added.
Delete
To delete a clinic, no participants must be registered.
Tabs in the clinic
...
In your clinic, you have three tabs:
Overview
Participants
Waiting List
Overview Tab
The overview This tab contains all the information you filled out completed in the five sections when you created creating your clinic. You can always edit the modify your clinic information by clicking on Edit in the top right-hand corner of each section. However, if you make changes to change the clinic after you have received receiving registrations, any participants' already registered will not be validated against the new requirementsyou must manually correct your participants' registrations.
Attendees Tab
Once your clinic is open for registrations, you will be able to see the participants who have registered on the Participants tab. You can search for participants by using the filters - Paid Status, Attended Status or Passed Status and by checking the box for Show only unconfirmed or Show only cancelled. You can also sort by clicking on the directional arrows beside each title of the column.
...
Open in Quick View: This option allows you to open a participant’s profile in a pop up window.
Waitlist Tab
An email will be sent to you to notify you that a member is on the waiting list for your clinic. In addition, the member will be posted on the Waiting List tab of your clinic.
...