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The registration fee is the amount required for a participant to register for an activity during a specific period or season.
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Reminder: Please note that membership fees must be activated at the provincial and regional organization level in order for the club to create registration fees. If membership fees are not activated, the category will be grayed out in the registration fee creation drop-down menu. |
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BEST PRACTICES FOR YOUR REGISTRATION FEES
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Adding a registration fee
Click on Catalog, Registration Fees, and + Add.
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Fill in the required
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Registration Fees Page
From the Catalog / Registration Fees menu, you will find a list of registration fees created for that season.
You can enter partial or full from the search box to filter the display on the screen.
You can click on the directional arrows to sort by that column.
The list of registration fees will be displayed.
Order - the order in which registration fees are displayed
Name - the name of the registration fees
Category - the division of the fee
Registration Fees - the cost of the registration fee
Available Places - the total amount of places that have been set up
Total Sold - the amount sold
Status - the status of the registration fees
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Adding a Registration Fee
Click on Registration Fees from the list of options under the Catalog menu.
Click +Add
Choose between Create a fee or Rollover
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Add a New Fee
Click +Add
Choose Create a fee
Complete the requested information:
Fields marked with an * are required
Type of member: Select the type of member you want from the following:
Player
Coach
Official
Volunteer
Bench Staff
Active: By selecting Inactive, no registrations can be made.
Available Places: If this option is used, you can limit the number of registrations for this division.
Waiting ListDisplay order:This option lets you define the order in which your fees are displayed in your online store.
Waiting list: Once the available spaces are places have been filled out, participants can register on for the waiting list. No fee will be charged at the time of registration on the waiting list will be charged during registration.
It is possible to increase the registration limit when once it has reached its limitbeen filled. However, all registrations on the waiting list must have been processed (accepted or canceled).
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Note: If members are still Pending on the Waiting waiting list, future registrations will be added to the waiting list. |
Show Remaining Spaces: Check Tick if you wish want to display the number of places available on the waitlistwaiting list.
Division *: Select the desired division. Only members in this age group can register for this division.
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division.
Category: You can select the category based on the division chosen.
Minimum Age - Maximum Age: You can select a category and indicate the minimum and maximum age of participants.
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This option is only available if activated by your provincial organization. Tip: To create registration fees for multiple age divisions, you must select the desired maximum age division and customize the minimum and maximum age. The maximum age must not exceed the age of the selected division according to your Federation's age chart. In the example below, the U13 division has been selected, the minimum age has been set to 6, and the maximum age to 13 corresponds to the selected division. |
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Name *: Enter the name of your registration fee. If your registration applies to multiple age divisions, be sure to enter a meaningful title indicating the ages of the registration fee.
Activity Period: If an activity period has been set up in your organization, you can select the period Season *: You must select the activity season to which the registration fee is related.Exclude Affiliation Fee: You can use this feature for registrations that you do not want affiliation fees applied to, such as volunteers, bench staff, or training campsrelates.
Registration Fee *: Enter the amount of your registration fee.
Early Registration Fee: If you wish to offer an early registration fee, enter the fee amount and the date and time before the fee is active.
Late Registration Fee: If you wish to offer a late registration fee, enter the fee amount and the date and time after which the fee is active.
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Catalog Information to Add
Questionnaires: Select the desired questionnaire you want for your registration fee.
Waivers: Select the waivers you want for your registration fee.
Installments: Select the desired installments you want for your registration fee.
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Additional questions for activities
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This section concerns only those organizations that use this option. |
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Note: additional questions for activities will be displayed with your registration fee when members register. |
Training per week: Select the number of workouts per week.
Training days: Select training days.
Training Day Info: Enter additional information about the training days.
Games per week: Select the number of games per week.
Game Days: Select the players for the practice days.
Game Day Info: Enter additional game day information.
Once completed, click on Add.
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Once completed, click on Add.
Change registration fees
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Rollover of Registration Fees
You can rollover registration fees from a previous season. To do this, you must be in the season where the fees will be imported.
Click +Add
Choose between Rollover
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Use the drop-down to select a previous season to copy from
Click Search
Click Next
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Select the fees you want to copy, or click on Select All
Click Next
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Review the registration fees, if you need to change the ones you want to carry forward, click Previous.
If you want to change your registration fee, click on the gear.
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You can edit the dates and amount if your fees include early or late fee configuration.
If applicable, select Instalments.
Select the Activity Season.
If additional questions are created, these will be filled in with the existing answers from the previous season.
Make the required changes and click on Save.
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Note: if you have forgotten to make your changes or do not yet have certain information, you can modify this information in the side panel of each registration fee after it has been created. |
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Once verified, click Create to import the selected registration fees into the current season.
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The system will confirm the rollover of your registration fees. Click on Close to import the fees into the current season.
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Modify Registration Fees
By clicking on the line for your registration fee, a side panel will open to your right, and two tabs will be available Fees and Catalog.. You can press action and then edit or press the blue pen. A tab will open in which you can make the changes.
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You can also use the two available tabs, Fee and Catalog
In the Fees tab, using the blue pencil, you can modify or add any information related to your registration fees and any additional questions for activities.
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Note: The additional questions section is only available to users with this option. |
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In the Catalog tab, you can modify or add the elements of your Catalog related to your registration fees.
If your provincial or regional organization has added waivers, they will be displayed under your waivers.
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You can delete or duplicate your registration fee by clicking the Action button on the side panel.
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Delete: The registration fee should not be used in an online store if you wish to delete it.
Duplicate: You can duplicate fees to copy the fee options. You will only need to change the division, name, and information about this new registration fee.
Rollover of registration fees
You can rollover registration fees from a previous season. To do this, you must be in the season where the fees are to be imported. Then, in the "Registration fees" menu of the Catalog, you click on "Add" and "Rollover."
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Then select the previous season you wish to import and click "Search."
Then click on the fees you wish to import or "Select all."
Click on "Next"
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Then click on "Create" to import the registration fees into the new season
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The registration fee rollover is now complete; click "Close," and the fees for the new season will be displayed.
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You can review your fee information by clicking on the blue pencil on the side panel.
In the "Fees" tab, you can edit the following information:
Fee name
Status
Total places
Waiting list (if the number of places are determined)
Show remaining places (if the number of places are determined)
Ask for position
Exclude membership fees
Regular fee
Early fee with date
Late fee with date
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In the "Catalog" tab, you can modify the following information:
Questionnaires
Installments
Waivers
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Duplicate a Fee
Once you have one fee set up, you can use the option to duplicate a fee. This will copy the fee options; you can edit the division, name, available places, etc.
To duplicate a fee, click on the line you want to copy from and open the side panel. From the Action button, click Duplicate.
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Delete a Registration Fee
From the Action button, you can delete a registration fee. To delete a fee, it can not be attached to an online store, or it can not have been used in a registration.
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