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You can also duplicate a clinic from a previous season. For more information, see the documentation Duplicate a clinic from one season to another.
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To access the clinics section, you must click on Manage and then on Clinics.
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Access to creation of a clinic depends on the roles and permissions assigned to you. |
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Click +Create Clinic in the top right corner to create a new clinic.
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Note: If you have started creating to create a clinic but are incomplete, you will see this message. You can continue creating your previous Clinic, or you can without completing it, a message will appear. You will then have the choice of continuing to create the current clinic or starting a new one. However, if you choose to create a new one:clinic, the current course will no longer be accessible.  |
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For a clinic to be made active, all five steps must be complete |
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Host organization
Clinic info
External courses
Expiration
Prerequisites
Attendees
Description
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Define the host organization that organizes the event. Depending on your role and permissions within Spordle ID, you may have several options in the drop-down list. If you are a member of a regional organization, you will see your level and all local organizations below you. If you are a local organization, you will only see your organization.
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Clinic Information
Select Seasonseason: Choose the season to which the clinic is linked.
Select the type of qualification:
Official qualification: A recognized certification by the federation
Qualification or Clinic clinic offered by the host organization: A program specific to the organizer.
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For a qualification to be recognized as official, it must be created at the parent organization level, that is, at the federation level. |
Select qualification category:
created in 6 categories: specialty, instructor, trainer, general, official, and trainer/PSSH. Each category has a different color to help you identify the type of category, both for the participants and for you
A clinic can bedivided into different categories, depending on the sport you manage. Each category is associated with a specific color, allowing clear identification for participants and organizers alike. These categories include referee, instructor, coach and safety.
Select the qualification for this Clinicthis clinic: Choose the specific qualification linked to the clinic
After selecting the category, a drop-down menu of qualifications automatically appears, allowing you to choose the qualifications corresponding to this category.
Enter the name of your Clinicclinic:
By default, the system suggests the name of the qualification, but you can enter the name of your choice to help your members find your Clinic quickly.
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. Once you've selected the category, the qualifications drop-down menu appears automatically, allowing you to select your qualifications
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You can rename your course name to make it easier for your members to find you.
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for the category.
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External courses
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Note : The full course fee must be paid by the participant in order to access the external course content. |
If you have a Moodle an external course in your internship, you must select the following items:
Moodle External course: Select the course name
Passing GradePass Mark: Enter Indicate the desired pass mark required for the course 's final exam so that participants can qualify for this Moodle obtain the qualification associated with this external course.
Required Session Typesession type: Define the parameters according to which the system will give award the qualification.
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Note: when Moodle is used, the qualification will be given by a script programmed once a day. Qualifications will, therefore, never be awarded immediately after completing Moodle content.
Online - On
demand: This option
applies when a course only includes an external course. The system will check the passing grade and
automatically award the qualification if the participant
achieves the minimum grade required
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Online - Live: This option is used when a participant
needs to take a live online
training session in addition to an external course. Both sessions must take place in the same course. The instructor
must indicate whether the participant has attended the course.
If the participant passes the external course with a passing grade and the instructor validates attendance, the system will award the qualification to the member.
In
person: This option is used when a participant
is required to attend an on-ice session after
the external course, and both sessions
take place on the same course. The instructor
must indicate whether the participant attended the course.
If the participant passes the external course with a passing grade and the instructor
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confirms attendance, the system will award the qualification to the member.
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Note: adding a |
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External course to a clinic is impossible while participants are registered there. You must create a new clinic and transfer the registered participants from the old Clinic to the new one. Please refer to the document Transfer Clinic to transfer your participants. |
Expiration
Select Fixed Period, Fixed Date, or No Expiration if your clinic qualification requires an expiry date.
Fixed period: Define the number of years the qualification is valid. Example: If a qualification is completed on May 1, 2022, and the expiry date is set at three years, the qualification will expire on May 1, 2025.
Fixed date: Define the qualification's validity period and expiry date. Example: The qualification is valid for three years and is due to expire on August 31. If the member completes the course on October 1, 2022, the qualification will expire on August 31, 2025.
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When setting up a course, you can define an expiry date for the qualifications obtained by participants. This allows you to manage the validity of qualifications and ensure that they are regularly updated. The following options are available:
Fixed period :
Allows you to set a specific duration (e.g. 1 year, 2 years) from the date the qualification was obtained.
Ideal for certifications requiring periodic renewal.
Fixed-date:
Associates a specific expiry date with the qualification, regardless of when it was obtained.
Useful for qualifications valid until a common deadline, such as the end of a season or program.
No expiration:
Indicates that the qualification has no expiry date.
Suitable for qualifications that are permanent or not subject to updates.
Prerequisites
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At least one mandatory: This option allows you to combine several qualifications, including those considered equivalencies; your participants must have at least one of them to register.
All Mandatory: This option allows you to select one or more qualifications; your participants must have all of them to register.
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Note: It's impossible to add prerequisites to a clinic while participants are registered in the Clinic. You must create a new clinic and transfer the registered participants from the old Clinic to the new one. Please refer to the document Transfer Clinic to transfer your participants. |
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The participant's section lets you manage the members who can take part in your course clinic and define various parameters such as :
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VERY IMPORTANT - REMEMBER, if you add an attendee type, that participant must have this member type on their profile before they can register. Note: Member types get reset every year. To get a member type added to a profile, the participant must register in that season, be rostered to a team, or complete a clinic. |
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Description
The description section gives you a place to enter text (optional).
Note: you can format the text by choosing from the options in the red box.
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In this tab, you can provide essential information about the course, such as title, description, dates, location, prerequisites and equipment required. This section is crucial to inform participants and help them understand the content and objectives of the course, so as to encourage them to register.
The Description section is optional.
Click on Next to move on to step 2 to create your Clinic.
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Contact(s) and Instructor(s)
You can In these two sections, you need to add a contact or person and an instructor for the Clinic in this section. You can clinic. To add a contact that is someone other than yourself by clicking +add a contact or +add an instructor, click on"+Add a contact". You can also add yourself as the a contact by clicking on the corresponding link, as indicated by the red arrow.
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Adding an instructor when creating your clinic is not mandatory. You can leave this field blank and complete it later. However, it is essential not to omit this step if you want the instructor to be able to manage participants and enter clinic notes. |
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If you are adding a contact or an instructor other than yourself, you must specify the database where you want to search for them. Three options are available:
Include members of your provincial organization only
Include members of all your sub-organizations
Include members of all organizations
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organizations
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You must then complete the following fields:
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Click on Search to find the desired contact
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After After selecting your contact, the system will ask you for the following information:
Email (required)
Phone number (optional)
Visibility of the contact
Show all information
Hide email and phone number
Hide all information
You can add the contact When adding a contact, rather than an instructor, you have the option of designating as an instructor You can and choosing to be notified of each new registration.
Then click on Add
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info
Note: If you select to make the contact information visible, it will be displayed on the registration portal for that Clinic.
A side panel will open on the right by clicking on the contact. You can edit the contact or instructor information by clicking on the small blue pencil. You can also click on Action and Remove this contact or instructor from your Clinic.
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The link to My Account is reserved exclusively for adding an instructor. |
The system will then ask you to link the contact's or instructor's account. If an account has already been created, the system will show you the available accounts, and if no account is linked, you must create a new account to link the contact or the instructor to an account. Once completed, click Next.
You also have the option to Skip the link.
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can also skip this step by clicking on Skip link. In this case, you can return later to the side panel to link the account and manage access.
Afterward, you can give the instructor access to your Clinic. Here are the possible accesses for an instructor:
No access: The instructor does not have access to the Clinic
Read only: The instructor will only be able to see and print the list of participants in a clinic
Read and Edit: The instructor will be able to see and print the list of participants in a clinic and will also be able to confirm the presence and success of the participant.
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For additional information on clinic management for an instructor, please refer to the My Account - Manage - Clinic Management documentation.
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It is essential to link an account to the instructor if you want him/her to be able to manage course attendance and enter the associated grades. For more information on instructor management of courses, please consult the documentation: My Account - Management - Clinic. |
Session (s)
In this section, you can build the session plan for our Clinicyour clinic. You can add a session by clicking on one of the
+Add a session buttons, as indicated by the red arrows.
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Once you have clicked on +Add Session, a
A new window will appear to create your sessions. You must first select the language in which the Clinic clinic is offered at the top right.
You will be presented with three options for the training clinic:
In-person: The Clinic Since the clinic is in person; you must indicate the address, , it is mandatory to enter the address and time information: date, time , and duration and . You can also add a note if desired you wish (this option is optional).
Online - Live: The Clinic occurs clinic takes place online at a specific date and time. You must indicate therefore provide the URL link, as well as the mandatory information concerning the schedule: date, the time , and the duration and . You can also add a note if desired you wish (this option is optional).
Online - On Demand: The Clinic is held clinic takes place online and can be done completed by the participant at a time that is most convenient for them suits him/her, but before the specified deadline. You must indicate provide the URL link, as well as the mandatory information: start and end date and time, and the duration, and duration. You can also add a note if desired you wish (this optional option is optional).
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NoteNOTE: You must leave the URL Link box blankLeave the “Link URL” box empty if you're using MOODLE, as the link will be added automatically. |
Click on Next ADD to move on to step 3 to create your Clinic.
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Questionnaires
In this section, you can attach any it is mandatory to add the terms and conditions, questionnaires, and waivers for your Clinic. These all should corresponding to your clinic refund policy. The clinic questionnaire and exemptions are optional. All these elements must first be created in the catalog Catalog section, which you can quickly view accessible byclicking here.
The payment conditions are mandatory; the questionnaire and the waivers are optional.
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Registration
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Confirmation
In the registration confirmation and registration email section, you can add must write a text message confirming the member's registration for the Clinicclinic. This message, which will be displayed at the end of the member's online registration process and in the confirmation email.This text is mandatory, and we have many formatting options, as indicated by the red box. It is also possible to , is mandatory.
You have a number of formatting options for customizing the text. You can also add an attachment to the message, if required.
Note: If you want, you can add the same registration confirmation message and confirmation email.
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Note: If you want to copy and paste text, the mouse will not work; please use Ctrl+C to copy and Ctrl+V to paste. |
Confirmation Email
In this section, you are asked to write a message that will be e-mailed to the clinic member once their online registration has been confirmed.
You have numerous formatting options to personalize the text. You can also add an attachment to the message, if required.
Click on Next to move on to step 4 to create your Clinic.
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Clinic item
In this section, you can must add clinic items or fees , which may represent expenses related to your Clinic. Clinic items can be created ahead of time by going to the Catalog Menu and selecting Clinic Items, or you can create them during the creation of a clinic. If there are no items for purchase for your Clinic, or your Clinic is free of chargeclinic. These expenses must be associated with your clinic. To add items, click on the + Add buttons.
We recommend that you create your clinic items in advance in the Catalog menu, under the clinic items section.
If your clinic is free or requires no purchase, you can create a $0 item and make it mandatory.
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Note: At least one item must be set to mandatory. |
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Once you have clicked After clicking on the + Add button, another a window will open where you can choose appear, allowing you to select your options from the a drop-down list. There A checkbox is also a checkbox available to make these items mandatory. You can add more than one clinic item if required.
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To You can also create a new clinic item directly from your clinic. This item will automatically be added to your catalog, under the section clinic items, and can be reused for other clinics.
To do this, click on Create and add an clinic item. You can choose to make the this item mandatory and indicate that taxes will be applied. specify whether taxes apply.
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Payment Methods
You In this section, you can add the payment methods you wish to accept in this section. The drop-down list is connected to your merchant account, and you can check the boxes to determine which manual payment methods will be accepted. If you wish to offer online payment by credit card, a Paysafe merchant account is required. You will then need to select your merchant account from the drop-down menu. If you don't yet have a merchant account, you can request one by consulting the related documentation. You can also check the boxes to indicate the manual payment methods you accept.
You must select at least one payment method.
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The final step is to review all the information for your Clinic.
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If you need to make any changes, click on the blue edit button in the upper right corner of each section.
Once you have reviewed the clinic information, click the Create Clinic Once you've reviewed all the information about the clinic, you can define its status according to the action you wish to take. The available statuses are: Draft, Closed, Open registration, Private or Visible to the public.
Then click on the “Create clinic” button at the bottom of the page. Your Clinic If you create the clinic without changing its status, it will be created saved as a draft, and you must make it active for . You will then need to adjust its status to allow members to register.
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