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In this section, you can set up clinics for all your participants within HCR. Clinic registrations can be for a targeted group or open to the public.
You can also duplicate a clinic from a previous season. For more information, see the documentation Duplicate a clinic from one season to another.
Click here for a Video on Creating and Managing a Clinic
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Please note: Auto-complete does not always enter the correct information. If you use this function, please ensure that the information entered is what you want. |
Create a New Clinic
To create a new clinic, click on access the clinics' section, you must click on Manage and then on Clinics.
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Click +Create Clinic in the top right corner to create a new clinic.
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Note: |
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You will see this message if you have started creating a clinic but |
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are incomplete. You can continue creating your previous |
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Clinic, or you can choose to create a new one. |
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For a clinic to be made active, all five steps must be complete |
Clinic Information
Session Information
Communications
Payment Options
Review
Step 1 - Clinic Information
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The clinic information section is broken down into five sections:
Host organization
Clinic info
Prerequisites
Attendees
Description
Host Organization
Define the host organization that organizes the event. Depending on your role and permissions within HCR, you may have several options in the drop-down list. If you are a member of a regional organization, you will see your level and all local organizations below you. If you are a local organization, you will only see your organization.
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Clinic Information
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Select Season
Select the type of qualification
Official qualification
Qualification or Clinic offered by the host organization
Select qualification category
A clinic can be created in 6 categories: specialty
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, instructor,
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trainer, general, official, and trainer/
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PSSH. Each category has a different color to help you identify the type of category
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, both for the participants and for you.
Select the qualification for this Clinic
Enter the name of your Clinic
By default, the system suggests the name of the qualification, but you can enter the name of your choice to help your members find your Clinic quickly.
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Once you select 've selected the category, the qualifications drop-down menu will become available, and you can choose your qualifications for the category.
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You can use the suggested name which will automatically populate, or you can edit the name as required.
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Expiration
Choose the type of expiry - No Expiration, Fixed Period or Fixed Date.
Fixed Period - Set the number of years the qualification will be valid forappears automatically, allowing you to select your qualifications.
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You can rename your course name to make it easier for your members to find you.
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Moodle
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Note : The full course fee must be paid by the participant in order to access the external course content. |
If you have a Moodle course in your internship, you must select the following items:
Moodle course: Select the course name
Passing Grade: Enter the desired pass mark for the course's final exam so that participants can qualify for this Moodle course.
Required Session Type: Define the parameters according to which the system will give the qualification.
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Note: when Moodle is used, the qualification will be given by a script programmed once a day. Qualifications will, therefore, never be awarded immediately after completing Moodle content. |
Online - On-demand: This option is used when there is only one Moodle course; the system will check the passing grade and add the qualification if the participant has achieved the minimum required grade.
Online - Live: This option is used when a participant has a live online course besides the Moodle course; both sessions must be in the same course. The instructor will indicate whether the participant has attended the course. Combining the Moodle pass with the instructor's attendance will cause the system to qualify the member.
In-person: This option is used when a participant has an on-ice session after their Moodle training, and both sessions are in the same course. The instructor will indicate whether the participant attended the course. Combining the Moodle pass with the passing grade and the instructor's addition of their presence will cause the system to give the member the qualification.
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Note: adding a Moodle course to a clinic is impossible while participants are registered there. You must create a new clinic and transfer the registered participants from the old Clinic to the new one. Please refer to the document Transfer Clinic to transfer your participants. |
Expiration
Select Fixed Period, Fixed Date, or No Expiration if your clinic qualification requires an expiry date.
Fixed period: Define the number of years the qualification is valid. Example: If a qualification is completed on March May 1, 2022, and the expiry date is set for 3 at three years, the qualification will expiry expire on March May 1, 2025.
Fixed Date - Set the duration the qualification is valid for and the date it will expiredate: Define the qualification's validity period and expiry date. Example: The qualification is valid for 3 three years , and is set due to expire on August 31. The If the member completes the course on October 1, 2022, the qualification will expiry expire on August 31, 2025.
If there is no expiry date, select No Expiration.
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Prerequisites
To add a prerequisite, click on + Add a group. Then, you select the prerequisites for your clinics from the drop-down list and choose whether they are All mandatory or At least one mandatory.
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You can select multiple qualifications and indicatethemas a prerequisite
At least one mandatory: This option allows you to combine several qualifications, including those considered equivalencies, ; your participants must have at least one of them to register.
All Mandatory: This option allows you to select one or more qualifications, ; your participants must have at least one all of them to register.
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Note: It's not possible impossible to add prerequisites to a clinic while there participants are participants registered in the clinicClinic. You must create a new clinic and transfer the registered participants from the old clinic Clinic to the new one. Please refer to the document Transfer clinicClinic to transfer your participants. |
Attendees
The attendeeparticipant's section allows lets you to manage the members who can participate take part in your clinic course and define different various parameters such as :
Participant type
If this Clinic is open to participants who do not yet have a member type, please leave the
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If this clinic is open to participants without a member type, please leave the Attendee Type blank.
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Participant type field blank.
Minimum and maximum number of participants
If no minimum or maximum number is entered, the number of registrations for your Clinic will be unlimited.
Minimum and maximum age restrictions
If you don't specify an age, participants of any age can register for your Clinic.
Waiting list
To add a waiting list, you must enter the maximum number of participants you will accept at your Clinic.
Background checks
If you check this box, all participants must have a valid background check before registering for a clinic (Note: this only applies to members aged 18 and over).
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VERY IMPORTANT - REMEMBER, if you add an attendee type, that participant must have this member type on their profile before they can register. Note: Member types get reset every year. To get a member type added to a profile, the participant must |
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register in that season, |
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be rostered to a team, or complete a clinic. |
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Description
The description section gives you a place to enter text (optional).
Note: you can format the text by choosing from the options in the red box.
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Note: If you want to copy and paste text, the mouse will not work, ; please use CrtCtrl+C to copy and CrtCtrl+V to paste. |
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Moodle link added (Hockey Québec)
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This information is for Hockey Quebec users only. |
If one of the clinics is created must be done on Moodle by your participants. Please follow the following procedure:
Follow all the steps above to create a clinic
Then click on the blue link of your clinic on the clinic home page
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Click on Edit in the Clinic Information section
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A box will be added to select the Moodle clinic related to your clinic. Select the clinic and click Save Changes at the bottom of the Clinic Information section.
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When a participant registers for this clinic, the Moodle link will be available in the Calendar menu in My Account.
The participant must click on the clinic name, and a pop-up window will appear.
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Then click on Moodle.
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You will be redirected to the Moodle page.
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If the participant does not complete the Moodle the first time they log in, they go back to the Calendar in My Account and click on the clinic again. They will be able to continue from where they left off the last time they logged in. |
Click on Next to move on to step 2 to create your Clinic.
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Step 2 - Session(s) Information
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The session information section is broken down into three sections:
Contact(s)
instructor(s)
Session(s)
Contact(s)
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and Instructor(s)
You can add a contact or an instructor for the clinicClinic in this section. You can add a contact that is someone other than yourself by clicking +add a contactas indicated by the red arrow or +add an instructor. You can also add yourself as the contact , as indicated by clicking on the purple arrowlink.
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If you choose to add are adding a contact or an instructor other than yourself, you must specify the database where you must fill in the following information (first and last name) and click want to search for them. Three options are available:
Include members of your branch only
Include members of all your sub-organizations
Include members of all organizations
** By default, the system searches for members of your sub-organizations.
You must then complete the following fields:
First name
Last name
Date of birth
HCR number (HCR number verification will ignore other fields if this one is specified)
Click on Search to find the desired contact.
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After selecting your contact or your instructor, the system will ask you for the following information:
Email (required)
Phone number (optional)
Visibility of the contact
Show all information
Hide email and phone number
Hide all information
You can add the contact as an instructor
You can be notified of each new registration
Then click on Add
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Note: If you select to make the contact information visible, it will be displayed on the registration portal for that clinicClinic. |
A side panel will open on the right by clicking on the contact. You can edit the contact or instructor information by clicking on the small blue pencil. You can also click on Action and remove Remove this contact or instructor from your clinicClinic.
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Instructor (s)
In this section, you can add a clinic instructor. You can add an instructor other than yourself by clicking +add an instructor as indicated by the red arrow. You can also add yourself as the instructor, as indicated by the purple arrow.
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If you choose to add a contact other than yourself, you must fill in the following information (first and last name) and click on Search to find the desired contact.
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After selecting your instructor, the system will ask you for the following information:
Email (required)
Phone number (optional)
Visibility of the contact
Show all information
Hide email and phone number
Hide all information
Then click on Add
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If you select to make the contact information visible, it will be displayed on the registration portal for that clinic. |
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The system will then ask you to link the contact's or instructor's account. If an account is has already been created, the system will show you the available accounts, and if no account is linked, you must Create create a new account to link the contact or the instructor to an account. Once completed, click Next.
You also have the option to Skip the link. 
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After, you can give access to your clinic Clinic to the instructor. Here are the possible accesses for an instructor:
No access: The instructor does not have access to the clinicClinic
Read only: The instructor will only be able to see and print the list of participants in a clinic
Read and Edit: The instructor will be able to see and print the list of participants in a clinic and will also be able to confirm the presence and success of the participant.
By giving your instructors access to the clinicClinic, they will be able to access the clinic can access it from the Membermenu in My Account, and a new Clinic Management tab will be available.
For additional information on clinic management for an instructor, please refer to the My Account - Member Manage - Clinic Management documentation.
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Note: If you have selected the Skip link option, you will not be able to cannot give the instructor access to the clinicClinic. His account must be linked to the clinicClinic. |
Session(s)
In this section, you can build the session plan for our clinicClinic. You can add a session by clicking on one of the +Add a session buttons, as indicated by the red arrows.
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Once you have clicked on +Add Session, a new window will appear to create your sessions. You must first select the language in which the clinic Clinic is offered at the top right.
You will be presented with three options for the training clinic:
In-person: The clinic Clinic is in person; you must indicate the address, date, time, and duration and add a note if desired (this option is optional).
Online - Live: The clinic takes place Clinic occurs online at a specific date and time. You must indicate the URL link, the date, the time, and the duration and add a note if desired (this option is optional).
Online - On Demand: The clinic Clinic is held online and can be done by the participant at a time that is most convenient for them but before the deadline. You must indicate the URL link, the start and end date and time, and the duration, and add a note if desired (this option is optional)
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Note: You must leave the URL Link box blank. |
Click on Next to move on to step 3 to create your Clinic.
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Step 3 - Communications
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The communications section is broken down into three sections:
Questionnaires
Registration communicationconfirmation
Confirmation email
Questionnaires
In this section, you can attach any terms and conditions, questionnaires, and waivers for your clinicClinic. These all should be created in the catalog section, which you can quickly view by clicking here.
Only the The payment conditions are mandatory; the questionnaire and the waivers are optional.
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Note: You can only add one term and condition, one questionnaire, and many waivers. |
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Registration confirmation
The registration confirmation section is where we can add any text once a clinic has been registered. This is mandatory, and we have many formatting options, as indicated by the red box. It is also possible to add an attachment to the message.
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Confirmation email
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Registration and Email Confirmation
In the confirmation and registration email section, you can add a text confirming the member's registration for the Clinic. This message will be displayed at the end of the member's registration process and in the confirmation email.
This text is mandatory, and we have many formatting options, as indicated by the red box. It is also possible to add an attachment to the message.
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Note: If you
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want, you can add the same registration confirmation message and confirmation email.
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Note: If you want to copy and paste text, the mouse will not work; please use Ctrl+C to copy and Ctrl+V to paste. |
Click on Next to move on to step 4 to create your Clinic.
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Step 4 - Payment Option(s)
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The payment options section is broken down into two sections:
Clinic Items
Payment methods
Clinic
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Item
In this section, you can add clinic items or fees related to your clinic. These fees must be added to your clinic. You can add clinic items by clicking on the add buttons, as the red arrows indicate.
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Clinic. Clinic items can be created ahead of time by going to the Catalog Menu and selecting Clinic Items, or you can create them during the creation of a clinic.
If there are no items for purchase for your Clinic, or your Clinic is free of charge, you can create a $0 item and make it mandatory.
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Note: At least one item must be set to mandatory. |
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Once you have clicked the +Add button, another window will open where you can choose your options from the drop-down list. There is also a checkbox to make these items mandatory.
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To create a new clinic item: Click on , click Create and add an item. You can make the item mandatory and indicate that taxes will be applied.
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Payment
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Methods
You can add the payment methods that will be acceptedyou wish to accept in this section. The drop-down list is connected to your merchant account, and you can check off the box boxes to determine which forms of payments manual payment methods will be accepted.
You must select at least one payment method.
Click on Next to move on to step 5 to create your Clinic.
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Step 5 - Review
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The review section is where we take a final check at all of the clinic sections that you have createdfinal step is to review all the information for your Clinic.
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If you need to make any changes, you can click on the blue edit button in the upper right corner of each section and make the changes you feel are necessary.
Once Once you have reviewed the clinic information, you can click on the Create clinicClinic button at the bottom of the page. Your clinic Clinic will be created as a draft, and you will need to must make it active for members to register.
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