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Please note: Auto-complete does not always enter the correct information. If you use this function, please make sure ensure that the information entered is the one what you want. |
Create a New Clinic
To access the clinics' section, you must click on Manage and then on Clinics.
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Click +Create Clinic in the top right corner to create a new clinic.
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Note: |
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You will see this message if you have started creating a clinic but are incomplete |
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. You can continue creating your previous |
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Clinic, or you can choose to create a new one. |
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For a clinic to be made active, all five steps must be complete |
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Select Season
Select the type of qualification
Official qualification
Qualification or course Clinic offered by the host organization
Select qualification category
A clinic can be created in 6 categories: specialty, instructor, trainer, general, official, and trainer/PSSH. Each category has a different color to help you identify the type of category, both for the participants and for you.
Select the qualification for this clinicClinic
Enter the name of your clinicClinic
By default, the system suggests the name of the qualification, but you can enter the name of your choice to help your members find your
clinicClinic quickly.
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Once you select 've selected the category, the qualifications drop-down menu will become available, and you can choose your qualifications for the category.
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appears automatically, allowing you to select your qualifications.
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You can rename your course name to make it easier for your members to find you.
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Moodle
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Note : The full course fee must be paid by the participant in order to access the external course content. |
If you have a Moodle training course in your clinicinternship, you must select the following items:
Moodle coursescourse: Select the clinic course name
Passing Grade : Inscrire la note de passage souhaitée à l’examen final du cours afin que les participants puissent avoir sa qualification à ce cours Moodle.Required session type: Defines the settings Grade: Enter the desired pass mark for the course's final exam so that participants can qualify for this Moodle course.
Required Session Type: Define the parameters according to which the system will give the qualification.
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Note: when Moodle is used, the qualification will be given by a script programmed once a day. Qualifications will, therefore, never be awarded as soon as immediately after completing Moodle content has been completed. |
Online - Recorded/ On Demand-demand: This option is used when there is only one Moodle course in the clinic; the system will check the passing grade and add the qualification if the participant has achieved the minimum required grade.
Online - Live: This option is used when a participant has a live online training in addition to course besides the Moodle course; both sessions must be in the same course. The instructor will indicate whether the participant has attended the trainingcourse. The combination of Combining the successful Moodle pass with the passing grade and the instructor's addition of attendance will result in cause the system giving to qualify the member the qualification.
In-Personperson: This option is used when a participant has an on-ice session after his their Moodle training, and both sessions are in the same cliniccourse. The instructor will indicate whether the participant attended the training. The combination of a successful Moodle course. Combining the Moodle pass with the passing grade and the instructor's addition of their presence will result in cause the system giving to give the member the qualification.
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Note: adding a Moodle course to a clinic is impossible while participants are registered there. You must create a new clinic and transfer the registered participants from the old clinic Clinic to the new one. Please refer to the document Transfer Clinic to transfer your participants. |
Expiration
Choose the type of expiry - No Expiration, Select Fixed Period, or Fixed Date, or No Expiration if your clinic qualification requires an expiry date.
Fixed Period - Set the period: Define the number of years the qualification will be is valid for. Example: If a qualification is completed on March May 1, 2022, and the expiry date is set for at three years, the qualification will expire on March May 1, 2025.
Fixed Date - Set the duration the qualification is valid for and the date it will expiredate: Define the qualification's validity period and expiry date. Example: The qualification is valid for three years and is set due to expire on August 31. The If the member completed completes the course on October 1, 2022; , the qualification will expire on August 31, 2025.
If there is no expiry date, select No Expiration.
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Prerequisites
To add a prerequisite, click on + Add a group. Then, you select the prerequisites for your clinics from the drop-down list and choose whether they are All mandatory or At least one mandatory.
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Note: It's impossible to add prerequisites to a clinic while participants are registered in the clinicClinic. You must create a new clinic and transfer the registered participants from the old clinic Clinic to the new one. Please refer to the document Transfer Clinic to transfer your participants. |
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The participant's section lets you manage the members who can take part in your course and define various parameters such as :
Participant type
If this clinic Clinic is open to participants who do not yet have a member type, please leave the Participant type field blank.
Minimum and maximum number of participants
If no minimum or maximum number is entered, the number of registrations for your clinic Clinic will be unlimited.
Minimum and maximum age restrictions
If you don't specify an age, participants of any age can register for your clinicClinic.
Waiting list
To add a waiting list, you must enter the maximum number of participants you will accept at your clinicClinic.
Background checks
If you check this box, all participants must have a valid background check before registering for a clinic (Note: this only applies to members aged 18 and over).
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VERY IMPORTANT - REMEMBER, if you add an attendee type, that participant must have this member type on their profile before they can register. Note: Member types get reset every year. To get a member type added to a profile, the participant must register in that season, be rostered to a team, or complete a clinic. |
Description
The description section gives you a place to enter text (optional).
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Click on Next to move on to step 2 to create your clinicClinic.
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Step 2 - Session(s) Information
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Contact(s) and Instructor(s)
In this section, you You can add a contact or an instructor for the clinicClinic in this section. You can add a contact that is someone other than yourself by clicking +add a contact or +add an instructor. You can also add yourself as the contact by clicking on the link.
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Note: If you select to make the contact information visible, it will be displayed on the registration portal for that clinicClinic. |
A side panel will open on the right by clicking on the contact. You can edit the contact or instructor information by clicking on the small blue pencil. You can also click on Action and remove Remove this contact or instructor from your clinicClinic.
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The system will then ask you to link the contact's or instructor's account. If an account is has already been created, the system will show you the available accounts, and if no account is linked, you must Create create a new account to link the contact or the instructor to an account. Once completed, click Next.
You also have the option to Skip the link.
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After, you can give access to your clinic Clinic to the instructor. Here are the possible accesses for an instructor:
No access: The instructor does not have access to the clinicClinic
Read only: The instructor will only be able to see and print the list of participants in a clinic
Read and Edit: The instructor will be able to see and print the list of participants in a clinic and will also be able to confirm the presence and success of the participant.
By giving your instructors access to the clinicClinic, they can access it from the Membermenu in My Account, and a new Clinic Management tab will be available.
For additional information on clinic management for an instructor, please refer to the My Account - Member Manage - Clinic Management documentation.
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Note: If you have selected the Skip link option, you cannot give the instructor access to the clinicClinic. His account must be linked to the clinicClinic. |
Session(s)
In this section, you can build the session plan for our clinicClinic. You can add a session by clicking on one of the +Add a session buttons, as indicated by the red arrows.
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Once you have clicked on +Add Session, a new window will appear to create your sessions. You must first select the language in which the clinic Clinic is offered at the top right.
You will be presented with three options for the training clinic:
In-person: The clinic Clinic is in person; you must indicate the address, date, time, and duration and add a note if desired (this option is optional).
Online - Live: The clinic Clinic occurs online at a specific date and time. You must indicate the URL link, the date, the time, and the duration and add a note if desired (this option is optional).
Online - On Demand: The clinic Clinic is held online and can be done by the participant at a time that is most convenient for them but before the deadline. You must indicate the URL link, the start and end date and time, and the duration, and add a note if desired (this option is optional)
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Click on Next to move on to step 3 to create your clinicClinic.
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Step 3 - Communications
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The communications section is broken down into three sections:
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In this section, you can attach any terms and conditions, questionnaires, and waivers for your clinicClinic. These all should be created in the catalog section, which you can quickly view by clicking here.
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In the confirmation and registration email section, you can add a text confirming the member's registration for the clinicClinic. This message will be displayed at the end of the member's registration process and in the confirmation email.
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Note: If you want, you can add the same registration confirmation message and confirmation email.
Click on Next to move on to step 4 to create your clinic.
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Note: If you want to copy and paste text, the mouse will not work; please use Ctrl+C to copy and Ctrl+V to paste. |
Click on Next to move on to step 4 to create your Clinic.
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Step 4 - Payment Option(s)
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In this section, you can add clinic items or fees related to your clinicClinic. Clinic items can be created ahead of time by going to the Catalog Menu and selecting Clinic Items, or you can create them during the creation of a clinic.
If there are no items for purchase for your clinicClinic, or your clinic Clinic is free of charge, you can create a $0 item and make it mandatory.
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Click on Next to move on to step 5 to create your clinicClinic.
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Step 5 - Review
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The final step is to review all the information for your clinicClinic.
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If you need to make any changes, click on the blue edit button in the upper right corner of each section.
Once you have reviewed the clinic information, click the Create Clinic button at the bottom of the page. Your clinic Clinic will be created as a draft, and you must make it active for members to register.
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