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New Features
Creating questions for registrar only
We are releasing a feature that will now allow the registrar to create questions that are only visible by the registrar. This will allow you to record information that you don’t want the parent to see or to be asked when they do the registration process. They will appear on the questionnaire tab and on the reports for registrar use.
In order to set that you have to use the Admin only flag for each of the questions.
Since only one questionnaire can be used per registration fee, you should make separate sections for administrator questions only and for your members' questions. This will prevent your members from seeing the title of a section they do not have access to.
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IMPORTANT : please do not put your questions ‘Administrator only’ mandatory |
You can access the member questionnaires in two ways in the Registration tab of your online store or in the member profile under the Registration tab. In both cases, a side panel will open, you select the Questionnaires tab and you can access the administrator and member questionnaires during registration
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Organization grouping (zone) and League
We Today we are launching today a new module that will allow organization organizations to create zone inside zones within their organization tree where people members from multiple MHA can be rostered in registered on a team. The same concept will also be in place for creating leagues league creation where you can create a league that will have teams in from multiple organization. The 2 structure works organizations. Both structures work in the same way. The main difference between Zone the zone and Leagues the leagues is the fact that Leagues the leagues will be exposed to Third Party electronic score associated with a third party electronic game sheet system.
This concept feature will work at any level all levels (Province province / region / district). The registrar of the organization will be able to go in to the menu Manage, Organization tab and and the tab Zone or League to create a structure.
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Simply click on Add to create a new zone or league, the system will popup a wizard to . The system will then display pop-up windows that will allow you to create the organization and select the sub organization -organizations that are will be part of that this new structure.
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The system will create a new organization with the proper type in the organization tree. This will allow you to assign a registrar to manage the zone if needed and also attached a payment processing account to the zone to capture registration if needed.
The next step will be to select the MHA and division that are part of this zone.
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Select the parent organization, enter the name, abbreviation and address of your zone or league.
Click on Next.
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Select the organizations and divisions that will be in the new area or league
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The last step is optional and will allow you to assign a registrar to manage that zone or league and link a payment account to the zone to process registrations, if necessary.
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At the end of the process, the new structure will be created and you will be able to see the organisation organizations that are part of it.
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Because Since the zone or the leagues are league is created by a top higher parent organization, when you connect log in at the zone or at the league level, you will be able to see the organization organizations that are part of your structure in read-only mode. Any changes needs to must be done made by the top higher parent organization.
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When you use using the zone, you will be able to attach team link teams to the zone and from there when you are rostering when creating teams, the system will automatically search in the organization for organizations that are part of the zone and allow you to add those players on to the team roster without any transfers or sharesharing.
Finally, Please note that those structures you will be rolled over from able to rotate these structures from one season to season another, so you won’t will not have to redo do this work again next year.
Features In the future, features will be added in the future on to the league section to have provide more options. Right For now, we are creating the league structure to so that it can be used with 3rd party an electronic score game sheet.
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Note: |
If you need help creating leagues, zones and moving teams |
, please create a support ticket from the |
help center so we can help you |
properly structure your zones or leagues. |
Share a registration store
It is now possible to share a registration store between multiple organization. This works similar to the clinics process. In the registration formonline store, there is a share button.
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This will now allow It allows you to pick any other organization that you want to open the registration tochoose the organization to which you wish to open your registrations.
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Once the registration is shared and opened open, the system will allow any all players from in the shared organization to register. At the end of the registration process, the player will automatically be automatically shared in into the new organization and the system will set determine the expiration date of that share based on the default settings for shared share expiration.
This feature will be really very useful for organization doing camp organizations that run camps or pre-camp camps and need to open the registration to multiple organizationorganizations. This process can be done at any level.
Updates and Improvements
Clinics filter
The feature to clear This function for deleting the filter was not functioning working properly and some filters that were never deleted. Was have applied a fix to correct thatA patch has been made to fix this function.
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Insurance search
We have changed the Approved field by branch field in the insurance search to add a ALL an All search option. So You can now you can search by only approved by branch, only not approved by branch or all the claims. applications
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Clinic attendee management
If a questionnaire was attached to a clinic, the questionnaire was not displayed in the clinic attendee management tab, We we have now added the questionnaire tab so you can manage the answer of the questionnaire right from the attendee management.
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Transaction type
For a credit card transaction, we now have 3 types of invoices:
A regular transaction where at least one payment was processed on the card
A prepared transaction: this This is when a registrar create that creates an invoice for a member and send that invoice sends it to the member in My Account so the member can pay they can make the payment online.
A pre-authorized transaction: this is when you are set to not process the payment on This is a transaction that is configured not to process payment for new profiles until you confirm the have confirmed their profile.
We are adding a flag in the transaction side panel to display if this is a prepared transaction or a preauthorized transaction.
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Pre-authorized transaction
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Deleting files on transfer request
We are adding the option now to be able to delete a file that was attached to a transfer request.
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Note: the file can only be deleted by the user that uploaded the file. |
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International address management
We have improved the address entry screen to allow entering an address from an other country that don’t have provinces. The display was reformatted so we display the country selection first and then if we are in Canada or USA we ask for province. This will allow the registrar to enter international addresses.
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Postal code search in the registration portal
We have improve improved the search engine in the registration side to make it more accurate.
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You can also request a training session—click here to request a training session.
What’s Coming Soon?
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Permission and role standardization
Duplicate profile report
New suspension code and update in the suspension module
Improvement in the transaction display