Before starting your season schedule, you need to configure your office settings.

Office Setting

To get started, click on Office, find your Office, and click on it to select it.

...

Click on the three small dots at the top right of the page and click Edit Settings to access your Office's games settings.

...

General Tabs

The General tab lets you manage the organization's general settings

Administrative reports

...

Configuring the parameters of a league or tournament is essential to ensure smooth organization, adapted to the needs of the competition. Here are some of the main reasons why:

1. Customize rules: Each league or tournament can have its own specific rules (competition format, game duration, ranking criteria, etc.). Configuring these parameters allows you to respect the particularities of your event.

2. Team and participant management: Parameters can be used to define the number of teams or players, eligibility requirements, and to ensure that registrations are carried out according to the rules.

3. Game scheduling: Configuring the times, locations and frequency of games facilitates coordination between teams, referees and organizers, avoiding scheduling conflicts.

4. Automated rankings and results: With the right parameters, the system can automatically calculate results, update rankings and determine which teams qualify for the next phases.

5. Transparency and communication: Well-defined parameters ensure that all participants (teams, spectators, officials) are aware of the rules and workings of the tournament, guaranteeing good communication.

6. Contingency management: By having back-up parameters (such as rules for ties, game postponements, etc.), you're better prepared to deal with unforeseen circumstances without disrupting the flow of the competition.

In short, these settings ensure that the competition runs fairly, transparently and efficiently.

So, before you start creating your schedules, you need to set up your organization parameters.

Organization settings

• Navigate to the Office section and locate your specific office. Click on it to select.

...

• Once you've selected your office, go on the settings tab located at the top right corner.

• Click on Edit Settings at the botton to access your office's game settings.

...

General tab

Within the General tabs, you can manage various aspects of your organization's settings:

Administrative Reports

• Choose which reports are sent to administrative roles.

  • Use the drop-down list to select the desired report types.

    • Penalty report

    • Score report

    • Affiliated player report

Team

...

Reports

• Select which reports are sent to teams and team managers.

  • Use Utilize the drop-down menu to select specify the report types.Contacts: select

    • Penalty report

    • Score report

    • Affiliated player report

Contacts

• Determine the default language for notifications.

Contact

...

Visibility

• Select Decide where you want league and team contacts to will be visible. Use the drop-down menu to select the preferred information .visibility option:

  • Only in the member profile member

  • In the team schedule and member profile

  • In the team and schedule, team page, and the member profile.

...

Scheduling

...

tab

The Scheduling tab lets allows you to manage your organization's schedule settings .In the Alignments section, make sure to select the following choices:effectively.

Conflict Enforcement

• We suggest that you select recommend choosing Show a validation error in all three columns (Games, Availability, conflicts, and constraints) to ensure that you are notified in the event receive notifications in case of conflicting games.

Drafts

• Defer conflict enforcement in the legacy draft.

  • If you only want prefer conflicts to be applied to drafts once only after they're published, drag the toggle to activate the functiontoggle this option.

• Include legacy draft games during enforcement.

  Activate this function if you want

  • Legacy draft games are excluded when searching for games to apply.to enforce against unless this setting is enabled

• Limit date change on shared draft games

  • Associations will not be able to change the date on shared drafts games

Scheduling

• Specify the default reservation time in minutes for all games in this schedule. This function is optional.

• In the draft scheduler, you can have the option to select an organization whose rinks will come be sourced from this organization instead of the home team's; this . This function is also optional.

...

Scorekeeping Tabs

...

...

Reschedule request

Image Added

You must choose who will be the approvers required for these requests

• Team staff: Requires approval from both teams

• Team office: Requires the approval of both team office ( association)

• Schedule office: Requires approval of the schedule office ( league manager)

Scoresheet tab

• allows you to manage your scoresheet settings efficiently.

Scorekeeping

• Select Choose whether the home or away team will enter the results. Slide Toggle the toggle switch to make your selection.

Certification

...

Game Certification

• Toggle the switch if games are to be certified by the League after results have been entered.

Incident Reports

• Slide Google Toggle this option if a game incident report will be required for all ejections.

Suspensions

• Select when a suspension should be automatically activated.

Lineups

• Include Registrations: This toggle must be

  • Manual

  • After game approved

  • After certified game

Lineups

• Include Registrations: Ensure this toggle is OFF. Otherwise, all players in a team's category will be displayed when a coach confirms his their team's lineup for a game.

• Allow Extras: Activate this toggle must be ACTIVATED. By activating this fielddoing so, you authorize a coach or official to add a player who is not registered to their team roster. The player or coach will only be added for the game and doesnwon't affect the League, administrator, or manager.

...

• .

Default Periods

• You can set the time for the different periods.

...

Team Stats

...

tab

• allows you to manage points systems, team rankings, and hidden statistics

...

• efficiently.

Points

• Determines Determine how points are givenallocated.

  • Use the drop-down list menu to select the preferred point system to be used.

• Sportsmanship Points 

...

...

...

Standing

• Specify the statistics to be used utilized in team standing standings and the order of tie-breaking order.

  • Use the drop-down lists to select Property, Order, and Type. Use the arrows to quickly move a line up or down in the sorting listfor quick sorting adjustments.

  • Delete a line by clicking on the X button and add a new line by clicking on + Add.

Public Display

• Select the team statistics you want wish to hide on the website.

  • Use the drop-down list menu to select choose the statistics to be hidden. You can select more than one statisticMultiple statistics can be selected.

    • Standings Hidden Divisions: This setting determines which divisions will publicly show display standings.

    • Hidden Team Stats: Hidden stats will apply to all schedules.

    • Box Score Hidden Divisions: This setting determines which divisions publicly show display box scores.

...

Image AddedImage Added

Player Stats tab

...

• Allows you to manage player, goalie standings, and hidden statistics effectively.

...

...

Note: Please note these are defaults for newly created schedules. Existing schedules will not be affected.

Points

• Indicate Specify the number of points awarded for a goal and an assist.

Standings Order for Player and Goalie:

• Specify Define the statistics for player and goalie standing and the order for tie-breaking order.

  • Use the drop-down lists to select Property, Order, and Type. Use the arrows to quickly move a line up or down in the sorting listYou can adjust the sorting order quickly using the arrows.

  • Delete a line by clicking on the X button and add a new line by clicking on + Add.

 Public Display

• Select Choose the player and goalie statistics that will to be hidden on the website.

  • Use the drop-down list menu to select the statistics to be hidden. You can select more than one statisticMultiple statistics can be selected.

    • Player Stats Hidden Divisions: This setting determines which divisions publicly show display player stats. Hidden player Stats: Hidden These hidden stats will apply to all schedules.

    • Goalie Stats Hidden Divisions: This setting determines which divisions publicly show display goalie stats. Hidden Goalie goalie Stats: Hidden These hidden stats will apply to all schedules

...

• • • .

When you have completed your selection, click Apply at the bottom left of the page.

...

...

IMPORTANT: don't forget to save after selecting your settings. Click Save at the bottom of the page.

Summary Tab

The Summary tab displays specific information about the organization according to its type.

Administrative - District - Region

• Info at the top of the page: Logo, type, and parent organization.

• Organizations: Organization name and type.

• Leagues: League name and type.

Association - Club

• Info at the top of the page: Logo, Team ID (if applicable), type, and parent organization.

Zone

• Info at the top of the page: Logo, Type, and organization parent.

...

 Availability

For more details on adding Availability or Unavailability, please consult the documentation Officials - Add Availability.

Groups

For more information on Groups, please consult the Groups documentation.

Schedules

You can view all your organization's schedules here. Click on the schedule you want to access its page. To search for a schedule by category, enter the category in the search field on the left.

Please refer to the documentation Create a Schedule for information on schedules and schedule creation.

...

Penalties/Ejections

Here, you can view the penalties or ejections assigned to players in your organization. You can add filters by clicking on Add Filter to refine your search. Then select one of the three options: Participant, Team, and Category. A box will be displayed, allowing you to enter the participant's name, the team's name, or the category you seek.

Click the blue links to access the participant, schedule team, or game pages.

Click Export if you want to export your penalties or ejections reports.

...

Suspensions

Here, you can view the suspensions assigned to players in your organization. You can add filters by clicking on Add Filter to refine your search. Then select one of the four options: Participant, Team, Category, and Status. A box will be displayed, allowing you to enter the participant's name, the team's name, the category you see, or the status of the suspensions.

Click the blue links to access the participant, the team, the schedule team, or the game pages.

...

Fields

The Fields tab lists all fields associated with the Office, including their names and addresses.

Click the blue link in its name to view a field. You can also access the Office's page by clicking its blue link.

Fields that are primary in an organization will be displayed to the right of its name.

To add a Field in your Office, click Add Field.

...

Select the Field from the drop-down menu to add to your Office.

Indicate whether the Field is primary in your Office by sliding the toggle button.

Please select League from the drop-down menu if this Field has league restrictions.

Click on Save.

...

Teams

The Teams tab displays the list of teams associated with the organization, specifying name, category, team ID, and office.

To search for a team by category, enter the category in the search field on the left.

If you want to see the team's information, click on the team's line, and you'll be directed to its profile page.

You'll be taken to the office page by clicking the blue office link.

To add a team to an office, click the Add Team button.

...

Complete the required team information such as Team name, Season, Team ID, Category and Division, Office, and logo.

Click on Save to add the team.

...

Registration

The Registrations tab displays the list of all members registered in your Office with this information: the season, the participant name, the Office, and the division.

If you want to refine your search, you can select the division you wish to display by selecting it from the drop-down menu in the Division box.

Click Import if you want to export the registration reports.

Depending on your role and permissions, you can add registrations by clicking Add Registration.

...

• Search for the participant you want to add

• Select the Season

• Select the Division

• Select the Office if it is different from what is displayed

Click Save

...

Qualifications

The Qualifications tab displays the list of all official qualifications in your Office with this information: the season, the participant name, the category, the level, the grades, the Office, and the expiration date.

To refine your search, select the level and category you wish to display by selecting them from the Level and Category box drop-down menu.

Click Import if you want to export all the qualifications reports, and if you wish to import grades only, click on Import Grades.

Depending on your role and permissions, you can add Qualification by clicking + Add Qualification.

...

Depending on your sport, complete the required information on the participant and his qualifications, and click Save.

Reports

The Report tab allows you to generate reports for your Office. Select the type of report from the drop-down menu; the Schedule Type and Schedule fields are optional.

Clicking the arrows in the top right-hand corner will display this tab in a pop-up window.

...

Assigning Tab

For information on the Assigning tab, please refer to the Assigning Setting documentation in the Assignor menu.

Setting Tab

Click on the Setting tab.

...

Groups

Groups allow you to divide schedules into multiple groups within a league. Consultez la documentation

Add Groups

To add a group, click the arrow on the right-hand side of the group heading, then click +Add Group.

...

Enter the required group information :

• Enter group name

• Select schedule type

  • Exhibition

  • Placement

  • League

  • Playoffs

  • Tournament

  • Cup

  • Championship

• Select category (Optional -All categories will be selected if you leave the space empty)

Then click on Save to add the group.

...

Modify/delete groups

To modify a group, click on the arrow to the right of the group heading, then select the group you want to modify.

...

To modify a group, make the necessary changes to the group information, then click Save.

To delete a group, click the Delete button to remove it from the organization permanently.

...

Constraints

Add Constraints

Click the Constraints tab to limit your teams' games, then +Add Constraint.

...

Enter the required constraints information :

• Number of maximum game

• Number of total days

• The schedule type (Optional -All schedules will be selected if you leave the space empty)

...

Modify/delete constraints

To modify the constraints, click on the arrow to the right of the constraints heading, then select the constraints you want to modify.

...

To modify constraints, make the necessary changes to the information, then click on SAVE.

Click the DELETE button to delete constraints permanently to remove them from the organization.

...

Roles

Add a role

You can add new users or change the role of existing users. To add a user, click on +Add Role.

...

Enter the required role information :

• Name of the user: the system will only search for existing Spordle Play users.

• Role: assign a role to this person

• Office: The Office is registered by default and cannot be modified

• Category: Optional -All category will be selected if you leave the space empty

• Groups: Optional -All groups will be selected if you leave the space empty

• Expiry: you can add an expiry date for this staff role

• Disallow Report: if you do not want this person to have access to the report, slide the toggle to set it as active.

Click Save.

...

Modify/delete role

To modify the role, click on the arrow to the right of the role heading, then select the person you want to modify the role.

...

To modify the role, make the necessary changes to the role information, then click Save.

To delete the role, click the Delete button to remove them from the organization permanently.

...

Notifications

Add Notifications

To add a notification to a user, click on the arrow to the right of the notification heading, then on + Add Notification.

...

Enter the required notification information :

• Name of the user: the system will only search for existing Spordle Play users.

  • The user must have at least one contact in the profile to receive emails.

• Select the notifications the user will receive by sliding the toggle button to activate it.

  • Scheduling: A digest email is sent when there have been any game changes in the past hour

  • Assigning: An email is immediately sent when an assignment is declined

  • Game Reports: Game reports are sent after game Significantetion

  • Major Penalties: Scoresheets with major penalties will be sent after game completion

  • Draft Sharing: An email is sent when access to a draft has been shared

• Category: Optional -All category will be selected if you leave the space empty

• Groups: Optional -All groups will be selected if you leave the space empty

Click Save.

...

Modify notifications

To change the notification choices a user receives, click on the arrow to the right of the notification heading, then select the user.

...

To Modify a notification, make the necessary changes to the information using the toggle buttons, then click Save.

...

Assigning Change

If you make changes to your assigning rules after creating your schedules, you must apply these changes. Otherwise, they will not be applied to your schedule already created; the changes will only be applied to the new games or schedules you add.

To apply the changes, click on the three small dots at the top right and select Apply Assigning Rules.

...

Select the start and end date of your schedule where you want to apply your changes.

If you want to specify your search, select the category.

...

The list of games will appear as soon as you enter the start and end dates.

You can select the games you want by checking them individually, or you can select all the games by checking the top box in the header to select all games.

By default, the system will only display 50 games on the first page. If you want to display more games, go to the bottom of the page, click Rows per page, and select the number of games you wish to display.

You can select a subset of settings to apply; otherwise, if none are selected, all settings will be applied.

...