Before you begin scheduling your season, it's essential to configure your office settings. Here's how:Configuring the parameters of a league or tournament is essential to ensure smooth organization, adapted to the needs of the competition. Here are some of the main reasons why:
Customize rules: Each league or tournament can have its own specific rules (competition format, game duration, ranking criteria, etc.). Configuring these parameters allows you to respect the particularities of your event.
Team and participant management: Parameters can be used to define the number of teams or players, eligibility requirements, and to ensure that registrations are carried out according to the rules.
Game scheduling: Configuring the times, locations and frequency of games facilitates coordination between teams, referees and organizers, avoiding scheduling conflicts.
Automated rankings and results: With the right parameters, the system can automatically calculate results, update rankings and determine which teams qualify for the next phases.
Transparency and communication: Well-defined parameters ensure that all participants (teams, spectators, officials) are aware of the rules and workings of the tournament, guaranteeing good communication.
Contingency management: By having back-up parameters (such as rules for ties, game postponements, etc.), you're better prepared to deal with unforeseen circumstances without disrupting the flow of the competition.
In short, these settings ensure that the competition runs fairly, transparently and efficiently.
So, before you start creating your schedules, you need to set up your organization parameters.
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Organization settings
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We strongly recommend that you check your organization settings at the start of each season, before creating the schedules. |
Navigate to the Office section and locate your specific office. Click on it to select.
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Once you've selected your office, click go on the three small dots settings tab located at the top right corner of the page. Then, click .
Click on Edit Settings at the botton to access your office's game settings.
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General tab
Within the General tabs, you can manage various aspects of your organization's settings:
Administrative Reports
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These reports are available in the report section of the left-hand menu. |
Choose which reports are sent to administrative roles.
Use the drop-down list to select the desired report types.
Penalty report
Score report
Affiliated player report
Team Reports
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Select which reports are sent to teams and team managers.
Utilize the drop-down menu to specify the report types.
Penalty report
Score report
Affiliated player report
Contacts
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Determine the default language for notifications.
Contact Visibility
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Decide where league and team contacts will be visible. Use the drop-down menu to select the preferred information visibility option:
Only in the member profile
In the team schedule and member profile
In the team schedule, team page, and member profile.
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Scheduling tab
The Scheduling tab allows you to manage your organization's schedule settings effectively.In the Alignments section, ensure to select the following options:
Conflict Enforcement
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We recommend choosing Show a validation error in all three columns (Games, Availability,
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and constraints) to receive notifications in case of conflicting games.
Drafts
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Defer conflict enforcement in the legacy draft
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If you prefer conflicts to be applied to drafts only after they're published, toggle this option.
Include legacy draft games during enforcement
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Legacy draft games
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are excluded when searching for games to
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enforce against unless this setting is enabled
Limit date change on shared draft games
Associations will not be able to change the date on shared drafts games
Scheduling
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Note: These are default values for newly created schedules. Existing schedules will not be affected. |
Specify the default reservation time in minutes for all games in this schedule. This function is optional.
In the draft scheduler, you have the option to select an organization whose rinks will be sourced from this organization instead of the home team's. This function is also optional.
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For tournaments, you must select your office so that your playing surfaces are displayed when you create your tournament schedules. |
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Reschedule request
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You You must activate the schedule change request option before creating your schedule. |
You must choose who will be the approvers required for these requests
Team staff: Requires approval from both teams
Team office: Requires the approval of both team office ( association)
Schedule office: Requires approval of the schedule office ( league manager)
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Scoresheet tab
allows you to manage your scoresheet settings efficiently.
Scorekeeping
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Choose whether the home or away team will enter the results. Toggle the switch to make your selection.
Certification
Game Certification
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Toggle the switch if games are to be certified by the League after results have been entered.
Incident Reports
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Toggle this option if a game incident report will be required for all ejections.
Suspensions
Select when a suspension should be automatically activated.
Manual
After game approved
After certified game
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To avoid any problems arising from inactive or unserved suspensions, it is advisable to activate the suspension as soon as the game has been approved by the official. |
Lineups
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Include Registrations: Ensure this toggle is OFF. Otherwise, all players in a team's category will be displayed when a coach confirms their team's lineup for a game.
Allow Extras: Activate this toggle. By doing so, you authorize a coach or official to add a player who is not registered to their team roster. The player or coach will only be added for the game and won't affect the League, administrator, or manager.
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For soccer: It is not possible to add an extra from another office. The "same office" option is activated by default and grayed out. |
Default Periods
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This option is visible only to field hockey players. |
You can set the time for the different periods.
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The
Team Stats tab
allows you to manage points systems, team rankings, and hidden statistics efficiently.
Points
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Determine how points are allocated.
Use the drop-down menu to select the preferred point system.
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In hockey; sportsmanship points: This option enables you to add points based on penalty infractions. Use the drop-down menu to select the sportsmanship points to be applied.
Standing
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Specify the statistics to be utilized in team standings and the order of tie-breaking.
Use the drop-down lists to select Property, Order, and Type. Use the arrows for quick sorting adjustments.
Delete a line by clicking on the X button and add a new line by clicking on + Add.
Public Display
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For soccer, statistics for categories U4 to U13 are automatically hidden. For tournaments, you must manually deselect the categories whose statistics you wish to display publicly on your tournament page. |
Select the team statistics you wish to hide on the website.
Use the drop-down menu to choose the statistics to be hidden. Multiple statistics can be selected.
Standings Hidden Divisions: This setting determines which divisions will publicly display standings.
Hidden Team Stats: Hidden stats will apply to all schedules.
Box Score Hidden Divisions: This setting determines which divisions publicly display box scores.
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Player Stats tab
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Allows you to manage player, goalie standings, and hidden statistics effectively.
Points
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Specify the number of points awarded for a goal and an assist.
Standings Order for Player and Goalie:
Define the statistics for player and goalie standing and the order for tie-breaking.
Use the drop-down lists to select Property, Order, and Type. You can adjust the sorting order quickly using the arrows.
Delete a line by clicking on the X button and add a new line by clicking on + Add.
Public Display
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Choose the player and goalie statistics to be hidden on the website.
Use the drop-down menu to select the statistics to be hidden. Multiple statistics can be selected.
Player Stats Hidden Divisions: This setting determines which divisions publicly display player stats. Hidden player Stats: These hidden stats will apply to all schedules.
Goalie Stats Hidden Divisions: This setting determines which divisions publicly display goalie stats. Hidden goalie Stats: These hidden stats will apply to all schedules.
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Don’t forget the save when you are done! |
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Summary Tab
The Summary tab displays specific information about the organization according to its type.
Administrative - District - Region
Info at the top of the page: Logo, type, and parent organization.
Organizations: Organization name and type.
Leagues: League name and type.
Association - Club
Info at the top of the page: Logo, Team ID (if applicable), type, and parent organization.
Zone
Info at the top of the page: Logo, Type, and organization parent.
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Note: If you wish to add organizations or leagues, please contact Spordle support. |
Availability
For more details on adding Availability or Unavailability, please consult the documentation Officials - Add Availability.
Groups
For more information on Groups, please consult the Groups documentation.
Schedules
You can view all your organization's schedules here. Click on the schedule you want to access its page. To search for a schedule by category, enter the category in the search field on the left.
Please refer to the documentation Create a Schedule for information on schedules and schedule creation.
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Penalties/Ejections
Here, you can view the penalties or ejections assigned to players in your organization. You can add filters by clicking on Add Filter to refine your search. Then select one of the three options: Participant, Team, and Category. A box will be displayed, allowing you to enter the participant's name, the team's name, or the category you seek.
Click the blue links to access the participant, schedule team, or game pages.
Click Export if you want to export your penalties or ejections reports.
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Suspensions
Here, you can view the suspensions assigned to players in your organization. You can add filters by clicking on Add Filter to refine your search. Then select one of the four options: Participant, Team, Category, and Status. A box will be displayed, allowing you to enter the participant's name, the team's name, the category you see, or the status of the suspensions.
Click the blue links to access the participant, the team, the schedule team, or the game pages.
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Fields
The Fields tab lists all fields associated with the Office, including their names and addresses.
Click the blue link in its name to view a field. You can also access the Office's page by clicking its blue link.
Fields that are primary in an organization will be displayed to the right of its name.
To add a Field in your Office, click Add Field.
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Note : Le terrain doit déjà être existant dans la liste des terrains du menu Lieux. Si votre terrain n’a pas été créé, communiquer avec Spordle afin de le faire ajouter à la liste. |
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Select the Field from the drop-down menu to add to your Office.
Indicate whether the Field is primary in your Office by sliding the toggle button.
Please select League from the drop-down menu if this Field has league restrictions.
Click on Save.
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Teams
The Teams tab displays the list of teams associated with the organization, specifying name, category, team ID, and office.
To search for a team by category, enter the category in the search field on the left.
If you want to see the team's information, click on the team's line, and you'll be directed to its profile page.
You'll be taken to the office page by clicking the blue office link.
To add a team to an office, click the Add Team button.
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Complete the required team information such as Team name, Season, Team ID, Category and Division, Office, and logo.
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If you don't add a team logo, a default logo will be defined for you. |
Click on Save to add the team.
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Registration
The Registrations tab displays the list of all members registered in your Office with this information: the season, the participant name, the Office, and the division.
If you want to refine your search, you can select the division you wish to display by selecting it from the drop-down menu in the Division box.
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Note: The member list is synchronized with Spordle ID. |
Click Import if you want to export the registration reports.
Depending on your role and permissions, you can add registrations by clicking Add Registration.
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Search for the participant you want to add
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Note: The participant must already have been added to the People menu |
Select the Season
Select the Division
Select the Office if it is different from what is displayed
Click Save
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Qualifications
The Qualifications tab displays the list of all official qualifications in your Office with this information: the season, the participant name, the category, the level, the grades, the Office, and the expiration date.
To refine your search, select the level and category you wish to display by selecting them from the Level and Category box drop-down menu.
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Note: The qualifications list is synchronized with Spordle HCR. |
Click Import if you want to export all the qualifications reports, and if you wish to import grades only, click on Import Grades.
Depending on your role and permissions, you can add Qualification by clicking + Add Qualification.
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Depending on your sport, complete the required information on the participant and his qualifications, and click Save.
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Note: The participant must already have been added to the People menu |
Reports
The Report tab allows you to generate reports for your Office. Select the type of report from the drop-down menu; the Schedule Type and Schedule fields are optional.
Clicking the arrows in the top right-hand corner will display this tab in a pop-up window.
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Assigning Tab
For information on the Assigning tab, please refer to the Assigning Setting documentation in the Assignor menu.
Setting Tab
Click on the Setting tab.
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Groups
Groups allow you to divide schedules into multiple groups within a league. Consultez la documentation
Add Groups
To add a group, click the arrow on the right-hand side of the group heading, then click +Add Group.
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Enter the required group information :
Enter group name
Select schedule type
Exhibition
Placement
League
Playoffs
Tournament
Cup
Championship
Select category (Optional -All categories will be selected if you leave the space empty)
Then click on Save to add the group.
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Modify/delete groups
To modify a group, click on the arrow to the right of the group heading, then select the group you want to modify.
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To modify a group, make the necessary changes to the group information, then click Save.
To delete a group, click the Delete button to remove it from the organization permanently.
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Constraints
Add Constraints
Click the Constraints tab to limit your teams' games, then +Add Constraint.
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Enter the required constraints information :
Number of maximum game
Number of total days
The schedule type (Optional -All schedules will be selected if you leave the space empty)
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Modify/delete constraints
To modify the constraints, click on the arrow to the right of the constraints heading, then select the constraints you want to modify.
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To modify constraints, make the necessary changes to the information, then click on SAVE.
Click the DELETE button to delete constraints permanently to remove them from the organization.
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Roles
Add a role
You can add new users or change the role of existing users. To add a user, click on +Add Role.
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Enter the required role information :
Name of the user: the system will only search for existing Spordle Play users.
Role: assign a role to this person
Office: The Office is registered by default and cannot be modified
Category: Optional -All category will be selected if you leave the space empty
Groups: Optional -All groups will be selected if you leave the space empty
Expiry: you can add an expiry date for this staff role
Disallow Report: if you do not want this person to have access to the report, slide the toggle to set it as active.
Click Save.
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Note: It is possible to add a second role to the same person simply by following the above procedure again. |
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Modify/delete role
To modify the role, click on the arrow to the right of the role heading, then select the person you want to modify the role.
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To modify the role, make the necessary changes to the role information, then click Save.
To delete the role, click the Delete button to remove them from the organization permanently.
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Notifications
Add Notifications
To add a notification to a user, click on the arrow to the right of the notification heading, then on + Add Notification.
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Enter the required notification information :
Name of the user: the system will only search for existing Spordle Play users.
The user must have at least one contact in the profile to receive emails.
Select the notifications the user will receive by sliding the toggle button to activate it.
Scheduling: A digest email is sent when there have been any game changes in the past hour
Assigning: An email is immediately sent when an assignment is declined
Game Reports: Game reports are sent after game Significantetion
Major Penalties: Scoresheets with major penalties will be sent after game completion
Draft Sharing: An email is sent when access to a draft has been shared
Category: Optional -All category will be selected if you leave the space empty
Groups: Optional -All groups will be selected if you leave the space empty
Click Save.
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Modify notifications
To change the notification choices a user receives, click on the arrow to the right of the notification heading, then select the user.
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To Modify a notification, make the necessary changes to the information using the toggle buttons, then click Save.
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Assigning Change
If you make changes to your assigning rules after creating your schedules, you must apply these changes. Otherwise, they will not be applied to your schedule already created; the changes will only be applied to the new games or schedules you add.
To apply the changes, click on the three small dots at the top right and select Apply Assigning Rules.
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Select the start and end date of your schedule where you want to apply your changes.
If you want to specify your search, select the category.
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The list of games will appear as soon as you enter the start and end dates.
You can select the games you want by checking them individually, or you can select all the games by checking the top box in the header to select all games.
By default, the system will only display 50 games on the first page. If you want to display more games, go to the bottom of the page, click Rows per page, and select the number of games you wish to display.
You can select a subset of settings to apply; otherwise, if none are selected, all settings will be applied.
When you have completed your selection, click Apply at the bottom left of the page.
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