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New Features
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New Features
Rostering module
We are releasing today a brand new module for communication. The email function within HCR is intended for the purposes of hockey management. It is not intended for emailing participants notices of additional services, promotions, third parties promotions, and/or hockey specific research.
There is 3 different ways to initiate a communication.
From the communication module
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If you want to initiate an email to users of an organization or multiple organization, you can start the process from the compose menu. From there you will be able to select the organization and then select the users that you want to use for the communication.
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The users returned by the search will include the staff members and the users that have an access to the HCR. You can use the check box to remove some users from the list.
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A button will allow you to download the list of emails in a csv file if you need to use that in an other system. The next step will allow you to set the subject of the email and also the content.
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The system will then send an email to each of the email address you have selected. Note that the system will remove any duplicate in the email list and will send those emails as individual emails so other users won’t see the list of people in the mailing list. If someone reply to the email , this will go directly to the email address you have used to connect.
From the member search results
You can initiate an email from the member search results. Use any of the criteria to search your member list and from the results you can select all the contacts and use the action menu to start the communication module.
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You will then see the same communication module with emails addresses preselected.
From the team roster
There is 2 ways you can initiate emails from the roster module :
using the action button on the team page will send a communication to all the participant on a team ( players / bench staff)
using the action button in one of the section of the team will send a communication only to the participant of that section.
Note : You will be able to send communication only to the participant linked to your organization.
New feature that save the filters
We have put in a place a new feature that will automatically save your search criteria in the system. For example, if you are in the member section and you add some criteria, the system will store then and when you come back to the search page, the page will be filtered with your previous criteria.
You can reset the filters using this link
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Transfer filters
We have have updated the search engine in the transfer module. You now have the option to filter on rejected transfers and you can also filter per direction ( outgoing / incoming )
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File preview
We are launching this week a new file preview in HCR that will allow to view the content of the file without downloading the full file. This will work with images, excel documents, word documents and pdf’s. When you are in the document section. Also when you download the file, the file will now be named with the excat name on the upload.
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Updates and Improvements
Display of taxes when registering to clinics
The display of the taxes in the clinic creation and in the clinic registration process has been updated to display the taxes properly.
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Rostered participant report
We have added the position selected in the registration process in the rostered participant report and also in the online registration export.
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Set the critical waivers as mandatory per default
As you create or edit a waiver and you set this as critical, the waiver will automatically be set as Mandatory.
Register site display
We have changed the display of the registration site. Now if we don’t have information of the registration inside HCR, we will display a button Contact US instead of registration closed.
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Participant on multiple team report
This report as been changed so we now split the teams in different columns. We will show one team per column instead of grouping all of the in the same column.
USA transfer display
We have changed the display of the Transfer USA team. We have put the season on the top and change the label to Transfer occurs in . Note that it means that the USA transfer will be recorded in that season and it’s not the season where the player was on the team.
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Add the count for items sold
We have updated the display of the Clinic Items, Registration Fees and Other items to include a column that will display the number of items sold for the season. This include all the transactions.
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Default the category in the roll over team
We have improve the rollover team screen to default the previous season category so you don’t have to set them one by one.a lot of features for the rostering module. Some are improvement on the interface and some are rules that are managed in a different way.
The team restriction page as been redesigned to show the settings per group and in a logical order. Some new settings were added mainly for the printed roster settings.
A new rollover team module is now available that allow you to create team in batch but also setting a team fee on each of the team as you create or rollover them.
The team list side panel now display the team statistics so you don’t have to open each team to know the number of players in that team.
The team statistics screen as been fully redesigned to manage the new gender identity fields and the rules on how we calculate overage and underage was revisited.
You now have a filter section on the top of the roster that will allow you to filter easily the players based on status or deficiencies.
The player list was updated to include more information like : gender, icons for all the deficiencies, player status, injured information.
The lock roster date features can now be set at 3 different levels
Default value from Hockey Canada;
A team restriction settion
On a specific roster.
We are adding the quick view. From a roster section, you can now open all the players profile in one screen with a tab for each of the players. That allow you to do validation on any of the section in one screen and move from profile to profile. You need to click on the small “+” next to "Active Roster", "Affiliated Players”, etc.
We are releasing a Validate member function that allow you to be notified of all the reason why a player can’t be added to the team. This will help a lot registrar to understand the reason why the player is not available to be added to the roster.
There is a new permission for users that have access to release a player.
Position names and position groups were revised.
The logo of the team will now default to the logo of the parent organization if no logo is set for the team.
New rules or updated rules
Should not be able to add a blocked participant to a roster at all (like the functionality for overage/underage) but should be able to search for them and then see they are blocked.
Participants with Outstanding balance should not be able to roster – should still be able to search for them and see them in a search find, but should not be able to add them until outstanding balances are paid.
If a player is marked released (using the ACTIONS button), the player is moved off the active player list and onto the released player list. The player count drops by one in the summary, the released player count increases by one, and the status of the player on the released player list changes to PENDING . There are no system rules associated with Pending Released players, but they can be reported upon and can be approved within the released player list.
Over age underage – at the branch level settings, be able to set how many over and underage players are allowed per division
System must enforce this overage and underage rule on the roster (i.e. not allow more than the set limit of overage or underage to be added to the roster.
If searching for a player who is over or underage, be able to see that player when searching, and see that system flags them as over or underage.
Depending on permissions, the user may be able to override and add an overage or underage anyway, or not add them at all if they don’t have that permission.
If player is flagged as Injured and ineligible then they are done for the season and so the card count should drop by each identified “injured/ineligible” player.
If they are injured / ineligible, then they should still appear as approved.
Sign waiver in bulk
We have launched a new feature that allow registrar to mark the waiver as signed in bulk from the roster module. This will be useful for any teams that are managing registration outside the platform. From the team page, you now have new Action button called Confirm all missing waivers.
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When you click that action, the system will ask you the type of agreement you have with the members and will update all profiles with unconfirmed waivers with this value.
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The signed waivers from that action will appear on each individual profiles as all the other waivers signed.
New navigation
We are launching the new navigation for all users across Canada. A popup will be displayed to user on their next connections and they still have the option to go back to the old navigation. There is no date yet to remove completely the old navigation but please note that we will do the future training and documentation based on the new navigation.
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Outstanding balance management
We have reworked the outstanding balance management to allow 2 things :
You can now enter an amount owed in multiple organisation. It could be either from your organization tree or on shared organization. Each organization can now record is own amount.
We are displaying the amount now at any level so now a branch can see from the branch view the amount owed by the member to any organization.
The process stay the same to enter or update and outstanding balance. Use the blue pen in the field.
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But now when you put your mouse over the field you can see the amount at any organization.
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Note that the rest of the process stay the same. The amount needs to be edited at the level where you want to record it and as soon as a member have an outstanding balance at any levels he is blocked by the system.
News section
We are releasing this week the news section. This news popup will be used by Spordle to announce new changes to the platform. Hockey Canada and Branches will have access to publish news to their sub organization to announce stuff around HCR. This is similar to the bulletin section that was in the past HCR 2.0.
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Updates and Improvements
Display of the registration and waivers section
We have reworked the display in the Registration section and the waiver section in the members menu. Registration section will contain 2 types of registration :
HCR registration - from the parent or the registrar
Third party registration ( Team snap, Ramp, etc..)
The waiver section is the screen that you need to look at in the system to see the status of the waivers for a member in a season. The waiver section will have all the waivers that can come from any source : My account, Third party, Regular registration.
Improved Help Bubble
The help bubble as been improved in the new navigation. In the coming week you will see more content attached to that , including videos. We will now be able to allow branch to add specific rules or content in the help soon. Training will be given to the branch as soon as our documentation is up to date.
Sort online store
We have released an option that allow you to sort the registration fee in the order you want in an online form. Go to the online registration that you want to change and in the Items & Fess section you will now see a new column called display order. From the side panel you can now change the value to sort the fees in the order you want. You can do the same for Registration fees and other items.
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Save filter in custom reports
The report engine now allow you to save the filters in your customer report. For example, if you want to build a report from the registration on a specific registration package or for a specific date range you can do so. Set your criteria in the search field and when you save the customer report, use the check box to save the filter values. Any time you will run your custom report, it will include your defined filters.
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Citizen ship fields
Some profiles are missing Citizenship field and it was set as a mandatory field in the previous version,. This was causing issues to some registrars and bad data collection. We have changed the field so a registrar can do a registration or update data without providing this value. The value is still required for any new profiles or from the parent view.
Credit expiration date
We now allow to change the expiration date of a credit. From the credit side panel you will now see the field expiration date and you will be able to edit.
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Training Calendar
Check out our training calendar - new sessions are being added all the time - click here for the trainings calendar
You can also request a training session - click here to request a training session
What's Coming Soon?
Couple of improvements will be delivered next week :
Printing the receipts from My Account and HCR
Sorting the registration fee on the online registration form.
The Rostering improvements are under testing right now and will soon be delivered to the HCR.
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Background Check module ( previously called Criminal Record Check )