Guidelines
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The incoming organization always has to initiate the transfer. You can search for participants by first name, last name, or HCR number.
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Note: Transfers can only be initiated in the current season. |
Information Available
Information The information shown will be limited on the participant profile will be limited to the incoming MHA until the transfer is approved. Basic information is available so that you can confirm you are requesting the correct member.
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There are no limits on transfers, but import rules still apply (Junior A, B, C, Major Junior) for their respective levels. The history of participant transfers' has been imported.
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The reason why Transfers can not be Initiated
A new transfer request can not be initiated for the following reasons:
Outstanding balance, a participant can not be transferred until the outstanding balance is cleared.
Current location, a participant can not be transferred to the same exact location for the same transfer type.
Open active transfer, a participant can not be transferred if they have an open, active transfer that needs to be reviewed.
From the Action button, the transfer options will be grayed out, and you will not be able to cannot start a transfer process.
If a mistake is made, you You must confirm or cancel and restart the process if a mistake is made.
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Transfer History
A history of all transfers for a participant can be found on the member’s profile , under the history tab. You can sort by clicking on the directional arrows beside each column title of the column.
Period: The hockey season the transfer was made in.
Duration: Whether the transfer is shared or permanent
Type: The type of transfer - Association, Branch, or USA
From: The association the transfer was coming from
To: The location the transfer is moving to
Approved on: The date that the transfer was approved on
Status: The status of the transfer - open or closed
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Association to Association (A2A) - Transfers from one MHA to another MHA within the same Branch office.
Interbranch (IBT) - Transfers from one MHA to another MHA outside of their current Branch office.
Request a Transfer
To transfer a participant, you must search for them by selecting Include members of all organizations from the radio options, then enter their first/last name or HCR #.
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From the pop-up window, enter the information for the transfer:
Fields marked with an * are mandatory
Transfer type* - permanent, shared, or non-resident
Reason* - listed below
Invoice (as required)
Target team (optional)
Target position* (required if target team is selected)
Details (as required)
Upload supporting documents (as required)
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A2A Reasons | IBT Reasons |
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Move with Parent | Move with Parent |
Move without Parent | Move without Parent |
Official | Official |
Bench Staff | Bench Staff |
Residential Waiver | Residential Waiver |
Female Affiliate | Share for a year |
AAA | Share for Year – Non-Resident Player (NRP) |
Coach |
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Share for a year |
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Official Crossover |
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Minor to Junior (Out of Season) |
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Minor to Junior (In-Season) |
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Junior to Junior (Out of Season) |
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Junior to Junior (In-Season) |
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Lake Ontario Region |
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Bench Staff Crossover |
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Female Development Player (FDP) |
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Residential Waiver - Waitlist |
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Residential Waiver - Carded |
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Right of Choice Release |
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Returning to Home Association |
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Junior B to Junior A |
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Goaltender |
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Share for Year – Non-Resident Player (NRP) |
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Affiliation Request |
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Administrator |
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Share for a year - Specialty Program |
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Junior to Minor |
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Manual transfer |
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When requesting the transfer type Share, you can enter an expiration date. The Share share will automatically expiry expire and will be removed from the participants participant's profile.
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This expiration date can be set at the time of the transfer request , or by going to the Tasks / Transfer menu and opening the side panel of the transfer request. Click on the blue pencil to edit the date.
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To remove a share before it expires or on transfers with no expiry date, go to the participants participant's profile / History tab, and click on the shared transfer you want to remove , opening and open the side panel. Click on the blue pencil and set the date to a date in the past. This will expire the share.
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To review the status of a transfer, you can go to the Tasks / Transfer menu , or the participants' profile / History tab. click Click on the transfer to open the side panel. You can review the transfer steps , and the association that from which the transfer requires approval from. There are date and time stamps for the transfer history of each step.
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NRP Transfer
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Note: Please confirm with your branch if NRP (Non-Residential Player) is used in your area before selecting this transfer type |
Non-Residential Player transfers require permissions to be set up in the team restrictions in order to be rostered to a team.
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In the transfer type, select Non-Residential Player. You will be required to must add an expiry date , and reason , and upload supporting documents.
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Note: You can have both a an NRP transfer and a Share for the same player in the same organization. |
USA Transfers
When a USA transfer is created or cancelledcanceled, notifications are sent to both Hockey Canada staff & HCR users required in the process. The incoming organization can view the request, but only Hockey Canada staff members can approve or deny it.
If a participant is coming comes from outside Canada, the member requires a profile on the HCR platform. For information on how to create a member: click here.
Create
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a USA Transfer
Search for the participant, and go to the member’s profile. Click on the Action button, and select Transfer USA.
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The Create USA transfer form will open. Enter the following information:
Fields marked with an * are mandatory
Transfer type* - renewal, single, try outtryout, CHL draft, or youth
Transfer occurs in* - select the season
Duration* - limited, unlimited, or try out
Direction* - incoming, outgoing, or unknown
Federation*
Team*
Try Out Date
Sent Date*
Upload Supporting documents
Notes
Team Release Fee
Team Name (Release Fee)
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For International Transfers, an IIHF card number is required. Since IIHF staff do not have access to cannot access HCR, only Hockey Canada staff will receive notifications.
If a participant is coming comes from outside Canada, the member requires a profile on the HCR platform. For information on how to create a member: click here.
Create an International Transfers
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The Create International Transfers form will open. Enter the following information:
Fields marked with an * are mandatory
Duration* - limited, unlimited, or try out
IIHF Card Number*
Ext* - single year, multiple yearyears, extension, try outtryout, CHL draft
Direction*- incoming, outgoing, or unknown
From Federation*
To Federation*
Team*
Season*
Status*
Try Out Date
Sent Date*
Approve Date
Move with parent*
Upload Supporting documents
Notes
Team Release Fee
Team Name (Release Fee)
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Manual transfers are permission-based and can be done from any association.
To manually transfer a participant, you must search for them by selecting Include members of all organizations from the radio options, then enter their first/last name or HCR #.
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From the pop-up window, enter the information for the transfer:
Fields marked with an * are mandatory
Transfer type* - permanent or shared
Reason*
Target organization*
Details (as required)
Upload supporting documents (as required)
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Note: If All shared organizations will automatically expire if you select to manually transfer - permanent - all shared organizations will automatically expirypermanently manually. |
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Junior Carding
Carding is the process through which clubs at the Junior, Senior & Elite AAA levels protect the playing rights of specific eligible players for an upcoming season, thereby committing them to the club in question – only a Release of the player, or a Transfer of the player’s rights, makes the eligible again to play for another club at that same level.
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To search for your transfers, you can go to the Tasks / Transfer menu.
By default, the list of transfers for which an action is required will be displayed. If you want to search for transfers that have already been processed or for which no action is required for you at the moment, please uncheck the Action requiredRequired box.
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You can narrow filter your search by:
Filter by status - open, closed or rejected
Filter by direction - incoming, outgoing
Filter by type - association, branch, USA or international
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By status:
Open
Closed
Rejected
By Direction :
Incoming
Outgoing
Sortant
By type :
Association
Branch
USA
International
Each column displays the following information:
Transfer request date
Request details
Member and HCR number
Member's current organization
Member's new organization
Request status
Each column can be filtered by clicking the arrow to the column header's right.
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Transfer Management
Once a transfer is created, a workflow is set for this request, and a notification is sent to the next following association listed. Workflows can be see seen by opening the side panel of a transfer request. At each step of the workflow, the blue bar will initiate where the transfer process is at, and a date & time stamp will be added once that step is complete.
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Depending on the workflow, some steps will require an approval, rejection, or a review only. At each step, a comment can be added.
Quick view is available, allowing you to open the participants participant's profile in a pop-up window so you can to review the full information on the membermember's complete information.
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Override Transfer
Override a transfer can be used when you are the approval for approve all of the workflow. Click on the Action button, and select Override - Approve or Override - Reject.
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Please note that you cannot cancel a transfer request, but it can be rejected. If you are not a part of the workflow approval process for this transfer , and need it to be rejected, you can add a comment. A notification will be sent to the members in the approval process for this transfer.
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