The Travel permit module is now accessible to all branches. - Branches may request it to be turned off for their region.
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You can view all travel permit requests on the Travel Permit home page of the Task menu. Uncheck the Action Required box, and you'll be able to see all travel permit requests made.
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Action Required
When you uncheck the Action Required box, all travel permit requests, regardless of status, will be displayed, including those that do not require any action on your part.
Filter travel permit request
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Travel permit Request
Add a Travel Permit
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Complete the required fields:
Fields marked with an * are mandatory
Team* for which permit is requested
Event Names* (tournament name)
Reference Number
Travel Type* (multiple choices are available)
Event Type (home, away, n/a)
Host website
Host team name
Number of games
Host Division*
Host class
Host Category
Host Country
Province/State*
Host City*
Host Organization
Host arena
Travel permit fee
If your branch has set up a travel permit fee, it will automatically appear when you apply for a travel permit. This fee cannot be removed or changed by a coach: you must select a team; players do not need to be added.
Event Name*: name of the tournament you are taking part in.
Reference Number: if you wish, you can add a reference number.
Travel Type*: select a choice from the drop-down list.
Event Type: select the type of event from the drop-down list.
Host Website: enter the name of your tournament website.
Host Team Name: if necessary, enter the host team's name.
Number of games: enter the games your team will play in your tournament.
Host Team Category*: you can select the category from the drop-down list or enter the category in text.
Host Country*: use the drop-down list to indicate the country where the tournament will take place.
Host Province/State*: use the drop-down list to enter the province or state.
Host City*: enter the host city for your event.
Host Organization: enter the organization hosting your event.
Host Arena: indicate the location where the tournament will be held.
Travel Permit Fees
If your provincial or regional organization has set up travel permit fees, these will be automatically displayed when you request a travel permit. These fees cannot be removed or changed.
Once you've finished, click Next
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Questionnaire
Your organization may include questions in your travel permit application. If a questionnaire has been added, the questions will be displayed at this stage. Questions marked with a red asterisk * are mandatory.
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Tournament date
You must then enter the start and end dates of the event.
You can add a note and attachments (receipt and any additional attachments required) if your branch or the organization needs them.
Click on Add
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Questionnaire
Your organization may include questions in your travel permit application. If a questionnaire has been added, the questions will be displayed at this stage. Questions marked with a red asterisk * are mandatory.
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Submit the permit or not
Next, you have two options:
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Note: Depending on the user role your branch granted, you can Approve, Decline, or Delete a travel permit once a travel permit application has been submitted by clicking on the Action button on the side panel.
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Notifications
The Travel Permit module will generate an email notification when a travel permit application request status changes and will send an email to the creator and approvers.
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When you approve a travel permit request, a pop-up window will appear to confirm your Actionaction.
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Decline
When you decline a travel permit request, a pop-up window will appear to confirm your Action. We suggest that you add a note in the side panel to record the reason for the applicant's refusal.
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