This section is documenting everything an Administrator can do in PLAY
Schedule
View
Search
To begin searching, make sure you are on the Schedules tab where you will find access to all current schedules available.
Here you will have the ability to search for all upcoming schedules as well as filter them by Name, Office, Type, Division, Gender, and Category.
You can utilize the My Searches feature to save frequent searches for quick access. To do this, set the search fields to your liking and then click the + beside My Searches.
You will then be prompted to name your search, and once completed your saved search will be populated under My Searches. You can now utilize these to quickly search through schedules.
You also have the ability to search for past schedules that ended, incase you need some information about those schedules and the games within them. To do this, click the Show past schedules toggle and you will see all available previous schedules.
Add
To create a schedule, click the + CREATE button on the top right.
You will be prompted to fill in information about your schedule such as Name, Season, Type, Office, and Start/End Dates. Once you select your office, 3 more boxes will appear for Division, Gender, and Category.
After entering all of this information, click the SAVE button and you will be brought into the schedule.
Here you will have 3 options for developing a schedule: Generate, Upload, and Draft. We will start with Generate. Make sure you are in the Summary section, and then click Generate Schedule.
Generate
Generating a schedule automatically creates a schedule for you after providing some information and selecting participating teams.
First you will need to enter some schedule information. Confirm the Schedule name, specify the Type of rotation (single or double), set the Start Date, Total Weeks, and Starting Number for the schedule. The Starting the Number will be the first game in the schedules number. Each game number after that will be sequentially added by 1.
You have the ability to select a Previous Draft, which is a schedule that you have started but not yet completed. You can also add schedule breaks by click the + ADD button under Breaks, where you specify the Start Date and Total Weeks of the break duration.
Once you have entered all of this information, click NEXT to move on to the step.
Now it’s time to Select Teams for the schedule. Click the + ADD TEAM button to create a row for adding a team. Add a row for each team participating in the schedule. There should not be any duplicate teams.
For each row select a Team, home ice Day, Start/End Time, and Venue. The home ice information will be used to generate home games for teams only during their allotted timeslot at their home venue.
To help simplify this process, you have the ability automatically add teams into the schedule by clicking the USE EXISTING TEAMS button. This will only work if there are already teams existing within the schedule. Teams can be added to the schedule manually in the schedules Teams tab, or if a partial schedule has been created then those teams will be added as well.
You can also fill each teams home ice information by clicking the FILL ICE TIMES button, and all of the selected teams will have their home ice information automatically inserted.
Once you have completed the team selection, click NEXT to proceed.
You will now see all of the games that have been generated for this schedule, along with their game information. In the section, you have full control of changing most things that were generated to your liking.
Clicking on any game will bring up its information, where you are able to modify the games Home and Away Teams, Venue, and Start/End Dates and Times. You can also change the games Status to correlate with any changes that have been made. Make sure to click SAVE on the bottom right to save the changes.
There will be a status indicator beside every game that isn’t Active. Games that have the status of Rescheduled or Rink Changed are technically still active games, however there status wont be labelled as Active.
For an example of all the statuses, I briefly changed some games to each of the 6 different statuses and labelled their status names.
Notice that the Cancelled and Postponed statuses have the same icon. To differentiate these, you can hover over any icon to see their status name. A game that is Active will not have an icon next to it.
You have the ability to manually set multiple games as a conflict with ease. To do this, select 1 or more checkboxes beside a game and then click SET CONFLICT on the top right.
You can also do the opposite and set conflicted games to active by selecting 1 or more checkboxes beside a game with a conflict, and then click SET ACTIVE on the top right.
To easily view all of the games with a conflict status, simply click the Show conflicts only toggle button on the top left.
If you ever need to quickly swap the arena of 2 games, you can do so by selecting the checkboxes of the desired games and then click SWAP ICE on the top right.
The game details will all stay the same except for the home and away teams. The home team from each game will swap, and the away team from each game will swap.
Finally, lets analyze the generated schedule by clicking ANALYZE on the bottom left.
Here you will be able to view some analytics of the schedule such as Summary, New Matchups, and Byes.
In the Summary section you will be presented with information about each team such as the Day they play, number of Opponents, Conflicts, Byes, Home and Away games, and Total games. You can use this information to better understand your generated schedule to see if changes need to be made.
The New Matchups section will specify how many times each team faces each other in both home and away games. The teams are on the axis and the data represents home and away games against the compared team (Home/Away).
For example, if you look at the table from the Y-Axis then the Montreal Canadians (Team #1) would play 0 home games and 1 away game against the Calgary Flames (Team #2), totally 1 game against each other in this schedule (0/1).
Finally, the Byes section simply showcases which teams have a bye during which week of the schedule.
In this example, only 2 teams have a bye. The Calgary Flames on Week 2, and the Ottawa Senators on Week 4.
When you have finished analyzing the generated schedule, click CLOSE on the bottom right of the Analytics window and then click NEXT on the bottom left of the Review Games page.
The final step in this process is to publish the generated schedule. This section gives you some further details about the schedule before you officially publish it. It will showcase any new Teams, Changed Games, and New Games being added to the schedule.
Scroll to the bottom of the page and click PUBLISH after you have reviewed this information.
A confirmation window will pop up to publish this schedule. Click PUBLISH to successfully create a generated schedule.
Upload
Uploading a schedule allows you to upload an already created schedule using a .CSV file. The file must follow a certain template, including specific headers and properly formatted information.