The Organization section contains information on that association.

From the organization display, you will see the name of the association and the level within the tree your organization belongs to - NSO, Member Branches, Region, District, MHA.

To add/update logo to your organization’s display click on the camera icon, add images, and click save.

General Tab

General Information:

The information displayed within the general tab will be used on the public registration page.  Please remember to enter all the required information for your association.

If an update is required, click edit. The table will open – remember to click save.

Regional Settings:

In the regional settings, the time zone, date format, and languages are set.

To update the settings, click edit.

Registration Settings:

The registration settings are optional to fill out, but this information is an important tool for Spordle to use and will help us fully support you.

To update the settings, click edit. Enter your association website address, when you will be opening and closing registration, and let us know what registration system you use.

Merchant Accounts:

A merchant account required if you want to allow registrations to be paid for by credit card.

HCR 3.0 is integrated with Paysafe and SportPay. Both merchant accounts work in the same way except:

• Sportspay: credit card information must be reentered for each new transaction.

• Paysafe: your credit card information can be stored in the Vault and can be used for future transactions. (Note: information can be removed or edited at anytime.)

Here is the procedure to add a merchant account to your organization:

Click on the Activate Now button under the merchant account of your choice, and follow the instructions.

Users Tab

Users are defined as individuals with access to your association information on the HCR system.

To view the list of users that have access to the HCR for your association, click on the Users tab.

To add a user, simply click on +add. Select the role and enter the email address. Should this user only need temporary access to the platform, you can set a start and end date to his or her rights.

Existing users: The platform is set up to detect if this user (email) has an active account in the system. Active users will automatically have access to the updated permission.  

New users: In the case of a new user, the platform will send an invitation by email and they will need to do the initial steps to confirm their account and settings.

To remove or edit a user’s roles:  Click on the name and a side panel will open. From here you can edit the user’s role, their status (active or inactive) and the temporary access rights (if required). You will also be able to view the last time they logged in.

Additional roles: You can now grant a user an additional role. Click on the name and a side panel will open. Click on the blue pencil and choose a role from the drop-down list.

Postal Code Tab

Adding postal codes to your association is an optional feature. It is used to limit your registration to participants having those set postal codes. Postal codes and be set up or modified at any time. Registrar will have the ability to override postal code areas.

To add a postal code, click +add. Enter the province, city and partial or leave blank to find all, then click add to save.

Accounting Tab

Adding organizations accounting information is optional. Adding information here does not grant access to the HCR system.

To add an accounting firm, click +add. Enter the name and the account number - description is optional, click add to save.

Staff Tab

A staff member is defined as a volunteer or a staff member of your organization.

To view/add a staff member, click on the Staff tab. To add click +add, search for the member, enter the email address and phone number (optional). Next, use the dropdown to select a role - if the role is an elected one, enter the date that it is until. Add additional role is needed. To show the staff member on the website, use the sliders for the information that you want to be visible. Click Add.

Zone and League Tab

This module allows organizations to create zones within their organization tree where members from multiple organizations can be register and be rostered on a team.

The same concept applies to the creation of leagues where it is possible to create a league with teams from multiple organizations.

Both structures work in the same way. The main difference between the zone and the leagues is the fact that the leagues will be associated with a third party electronic game sheet system.

This functionality will work at all levels (province/region/district).

Here is the procedure to follow when creating a zone or a league:

Simply click +Add to create a new zone or league. The system will then display pop-up windows that will allow you to create the organization and select sub-organizations that will be part of this new structure.

Select the parent organization, enter the name, abbreviation and address of your zone or league, then click on Next.

Select organizations and divisions that will be in the new zone or league and click Next.

The last step is optional and will allow you to assign a registrar to manage this zone or league and link a payment account of the zone to process registrations, if necessary.

At the end of the process, the new structure will be created and you will be able to see the organizations within it.

Since the zone or league is created by a higher parent organization, when you log in at the zone or league level, you will be able to see the organizations that are part of your structure in read-only mode. Any changes must be made by the higher parent organization.

When using the zone, you can link teams to the zone and create teams, the system will allow you to add these players to the team roster without any transfer or sharing.

To add a team to a zone, you must change its organization according to the following procedure:

• Go to the organization and the team you want to add to your zone.

• Open the team and click on the Action button on the top right

• Select Transfer Team Organization.

• Select the zone you wish to add the team to

• Click on Next

• The team will be moved to the selected zone

• The organization will be modified in the team information

You can rollover these structures from season to season, so you don’t have to redo this work every season.