Assignment Procedures

Owned by Annick Chiasson
Last updated: Oct 07, 2024 by Gilles Taillon
6 min read

 

 

To assign officials to games, log into PLAY at http://play.spordle.com.

 

 

 

Quick assignment method

 

To make rapid assignment even quicker, in the match list, an assignor can select an assignment organization and select an official list. Selecting an official list enables pre-filtering of drop-down lists when assigning

 

To assign officials to games, you must first connect to PLAY on the websitehttp://play.spordle.com .

Then click on GAME in the left-hand menu.

All upcoming games for your office and locations will be displayed. You must select your assignment office in the tab and then choose a list of officials.

To create an officials list, please refer to the following documentation: officials list creation

 

assignments.png

To see your list of officials you need to check `` Show assignments `` in the menu at the bottom of the page.

 

show.png

You can add a list to your searches and save it for future use.

 

 

Search for games to assign

Then click on Games in the left-hand menu.

All upcoming games for your organization and rinks will be displayed.

You can search for games using specific criteria to find the games that best suit you by selecting the search filters on the left.

 

The clipboard icon to the right of each game allows you to see the status of the officials for each game.

For example

  • If the number on the clipboard is 3, three officials have not yet been assigned to that game.

  • If there is a red circle, it means that one or more officials have refused your request.

  • If there is a green check mark, it means that all officials have been assigned.

You can hover your mouse over the icon to see a brief description of the status.

 

 

 

Now that we have the assignment status information let's select a game and assign officials.

To do this, click the clipboard icon to the right of the game where you want to assign officials.

 

Assigning officials

A pop-up window will appear, informing you of the number of officials that need to be assigned. Click on the Referee line to expand this tab.

The small triangle to the right of the Search box will allow you to filter your search for officials.

By default, the filters Unavailable Officials and Ineligible Officials will be selected.

Other filters available are as follows:

  • Expired officials

  • Unregistered officials

  • New officials

  • Local Officials

  • Ignore arena availability

You also have the option to sort by the list of attributes you created earlier.

 

In this case, we have selected only the Local Officials filter. The list of available local officials will be displayed. If no officials are displayed, you must change your search filters and add the Unavailable Officials filter or any other filter.

Suggestions for available officials will be displayed on the right. These officials are available but have not applied for this game.

Select the desired official by clicking on it.

 

By selecting an official, you will have access to four tabs:

  • SUMMARY: Displays the officials' qualifications, availability status, and any conflicts or warnings.

  • SCHEDULE: Displays officials' availability information for the selected game day.

  • HISTORY: Displays the official's history, including previous games and officiating roles.

  • CONTACT: Displays the officials' contact information.

Click on Assign at the bottom right to send the assignment.

 

  • The system will tell you that the game is pending the official's response until the official has refused or accepted the game.

 

  • If the official refuses the game, it will say Declined. You must remove the official who refused this game to continue assigning another referee.

 

  • If the official accepts, Confirmed with a green tick will be displayed.

 

  • An official can decline an assignment at any time, even if the official has already accepted it.

 

  • As the Assigning Official, you can Remove or Swap the role of an official at any time.

 

Assignment Confirmation or Decline

At the end of each day, you will receive an email update of the games confirmed by your officials.

 

When an official refuses an assignment, an email will be sent immediately to notify you.

Click on View Game to access the game and assign another official.

 

Display a declined game on the assignment page.

 

Display a Confirmed game on the assignment page.

Draft mode assignment

By changing the status of your assignments to Draft mode, your officials will not immediately receive the assignment notification. This option allows you to prepare your assignment without sending it to all officials.

 

  •  Once you have selected the games you wish to assign in draft mode, you must choose the option "Set assigning settings".

 

  • Then, in the assignment settings, check only the status and select draft.

 

 

  • Press update to put your assignments in draft mode.

  • A bell with a line will appear to the right of each game. You can then proceed with your assignment without the officials receiving any notification..

  •  When assigning your officials, a yellow band will appear at the top of the page to indicate that the status is in draft mode and that officials will not receive notification.

 

  • Once you've completed your assignments in draft mode, you can reverse the steps to restore the active status and notify your officials.

  • Officials will then receive assignment notifications and the clipboard icon will reappear to the right of the games.

 

Show Assignment in the game list

The assigned officials names can be viewed in the games list.

Click on the Game menu, and in the search section, check Show Assignments. All officials assigned to games will be displayed.