Definition

• Carding is the process through which clubs at the Junior, Senior & Elite AAA levels “protect” the playing rights of specific eligible players for an upcoming season, thereby committing them to the club in question – only a Release of the player, or a Transfer of the player’s rights, makes the eligible again to play for another club at that same level

• As per Hockey Canada By-laws, this capability must be available for use on June 1^st of every year, which is recognized as the official rollover date between any two hockey seasons

• Hockey Canada limits clubs to a maximum of 45 Cards available for use in any given season, which is the default setting the solution will put forward at setup (Members are able to adjust this number downward, as necessary)

Levels of Hockey That Use June 1^st Carding: 

• CHL (Major Junior)

• CJHL (Jr. A / Tier II)

• Jr. B & Jr C. (if applicable)

• Elite AAA (U15; U16; U17; U18)

• CSSHL (U15; U16; U17; U18)

• Senior AAA / Allan Cup Hockey

Solution Concept & Configuration

• Hockey Canada will set up a new registration category for all eligible categories
  (e.g. Major Junior; Jr A; Jr. B; Jr. C; Sr. AAA / Allan Cup; U18 AAA)

• Each category will be set with a maximum limit of registered players – or “Cards” – that can be used by each club

• One-off Carding “registration package” (w/ zero-dollar fee) will be available in HCR 3.0 on June 1^st; registrars will manually assign this registration package to players they intend to protect for the upcoming 2021-22 season

• Between June 1^st – July 1^st 2021, whenever a player is registered by the association using this one-off Carding registration package, it will count as a “used Card” and counted against the limit of allowable registrations.
  

Player Movement & Rostering

• To Release a player, the association will need to manually cancel the registration in the system; however, the player still counts against the total number of registered players / “Cards” a club is permitted to use during the 2021-22 season

• Transfer functionality will be available June 1^st;  if clubs need to trade / transfer player rights with each other, they’ll be able to do so by using the as-built capability to change primary club assignment of the player profiles in HCR 3.0

• Rostering will be available as of July 1^st; clubs could then fully roster any registered players at this time

For 2022-23 season & beyond, the Rostering function will become the primary tool for June 1^st Carding once again (similar to HCR 2.0)

Applicable Scenarios

• There are two (2) unique scenarios where Carding is done in the HCR 3.0 platform – we’ll walk through both.

• The scenarios are as follows: 

  1. Staff member at a League Office is responsible for managing all rosters of teams/clubs in said League

  2. Teams/clubs have their own employee/registrar/club rep who is responsible for managing their own roster

• In both cases, the intent remains the same – either a League Office staffer or a Club rep will be assigning a one-off, “manual registration” package to the players that the Club intends to “Card” 

As well, the solution we’ve put forward will be pre-configured for launch – Clubs and/or Leagues will not be required to create these manual registration packages themselves, but will instead find their applicable one-off package for the 2021-22 season available to use immediately on June 1^st

Carding Solution in Use

• The platform will automatically process how many Cards an organization has remaining after each participant has been “carded” – there will be a real-time count displayed in the Registration Fees section of the platform

• This solution will be in effect as of June 1^st, 2021 (HCR 3.0 National Launch), and will remain the solution to use until Rostering is available from July 1^st onward

As of July 1^st, all Carded players of any given club will be converted into an initial Roster for that team’s 2021-22 season; moving forward, the Rostering module will resume its role as the June 1^st Carding hub (beginning in advance of 2022-23)

Steps to card a player

• Search for participant in the participant search

• Go to participant’s profile

• Go to registration tab

• Click on the “+Add” button

• Complete registration

• Player has been “carded” even if status is “pending”

• Confirm player to put on roster

Steps to release a player

• Use the search to find a participant

• Go to the participant’s profile

• Go to the registration tab

• Click on the row for the registration you want to cancel

• Use the “Action” in the top right of the side panel to cancel registration

• *A card will still be used for this player

Steps to transfer a player

*The incoming organization must initiate the transfer request

• Use the search to find a participant

• Use the option “Include members of all organizations”

• 

  Click on row of participant

• Use the 'Action” button in the top right of the side panel

• Sect “Request transfer”

• Fill out requested information

Steps to accept/reject a transfer

• Go to the “Task” section located on the left in the toolbar

• Click on the row of the transfer you which to accept

• Click on the “Action” button located in the top right of the side panel

• Approve transfer / Refuse transfer

Recorded Webinars relating to Carding

May 20, 2021

https://zoom.us/rec/share/BmawKKiaYAh21ISd54mXYg475Svwaa9iPUwzlcFlwOEvUgtMlLG0xR7ql4jnE7di.bzZi7Of8-pOiztlj  (Code secret: F1RkHx*W)