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Background check

Background check

Owned by Annick Chiasson
Last updated: Feb 14, 2025 by Annick Chiasson
3 min read

 

Depending on your user role, you are required to configure background checks for your sub-organizations.

 

Note: Only branches will have access to create or modify Background checks.

 

From the Settings menu, select Organizations and then click on Background Check.

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In the Settings tab, click on Edit. Then click on the button to Enable background checks and click on Add.

Complete the required fields:

  • Validation type (select the type of validation desired)

  • Member type (player, coach, official, volunteer, and bench staff) Note: Rules can now be set up differently for each member type.

  • Duration (1 year, two years, or three years)

  • Expiration method

    • Fixed period: The background check will expire after the combined date and duration. The system will cut off one year if the total duration exceeds the year.

    • Fixed date: The background check will expire after a duration of the background check from the date the background check was created

  • Compliance due date (optional)

    • This is the latest date when the background check needs to be completed. After this date, the member will be flagged as deficient.

  • Minimum age (optional)

    • If no minimum age is entered, a background check will be required for all members of that type.

  • Supporting document required

    • You can check the box to make a supporting document mandatory

 

Once the fields are completed, click on Save.

You can delete a setting by clicking on the red trash on the right and duplicate a setting by clicking on the small square on the right.

 

Note: You must complete settings for all types of members needed within your organization.

 

The Background Check Types tab displays all types of backgrounds. If your type of history is not listed, you can click Add to include it.

 

You must fill in the following fields:

  • Status (active or inactive)

  • Display order

  • Name of your background check type

  • Description of your background check type

Click Add to save.

 

By clicking on one of the background check types, a side panel will open on the right, where you can edit the following fields by clicking on the blue pencil:

  • Status (active or inactive)

  • Display order

  • Name of your background check type

  • Description of your background check type

By clicking on the Action button, you can delete the selected background check type.