Registration Fees

The registration fee is the amount required for a participant to register for an activity during a specific period or season.

Reminder: Please note that membership fees must be activated at the provincial and regional organization level in order for the club to create registration fees. If membership fees are not activated, the category will be grayed out in the registration fee creation drop-down menu.

BEST PRACTICES FOR YOUR REGISTRATION FEES

Name your registration fees generically.
Do not include season date, year of birth, age, practice days or match days in the name of your registration fee.
- EXAMPLE:
  - Summer U09-CDC Male
  - Summer U14-REG Female
  - Winter U17-LDIR Male
  - 9U - Mixed
  - 13U - Female
  - Rally Cap - Mixed
Keep in mind that your registration fees can be used next season. This will save you having to change all your registration fee names.
If necessary, don't forget to update the additional questions, which will be displayed in your registration fees.
Make sure you have indicated the correct amounts for your regular, early, and late fees.
Make sure that the status of your registration fees is active.

Registration Fees Page

From the Catalog / Registration Fees menu, you will find a list of registration fees created for that season.

You can enter partial or full from the search box to filter the display on the screen.
You can click on the directional arrows to sort by that column.

The list of registration fees will be displayed.

Order - the order in which registration fees are displayed
Name - the name of the registration fees
Category - the division of the fee
Registration Fees - the cost of the registration fee
Available Places - the total amount of places that have been set up
Total Sold - the amount sold
Status - the status of the registration fees

Adding a Registration Fee

Click on Registration Fees from the list of options under the Catalog menu.
Click +Add
Choose between Create a fee or Rollover

Add a New Fee

Click +Add
Choose Create a fee

Complete the requested information:

Fields marked with an * are required

Type of member: Select the type of member you want from the following:
- Player
- Coach
- Official
- Volunteer
- Bench Staff
Active: By selecting Inactive, no registrations can be made.
Available Places: If this option is used, you can limit the number of registrations for this division.
Display order: This option lets you define the order in which your fees are displayed in your online store.
Waiting list: Once the available places have been filled out, participants can register for the waiting list. No fee will be charged at the time of registration on the waiting list.

It is possible to increase the registration limit once it has been filled. However, all registrations on the waiting list must have been processed (accepted or canceled).

Note: If members are Pending on the waiting list, future registrations will be added to the waiting list.

Show Remaining Spaces: Tick if you want to display the number of places available on the waiting list.
Division *: Select the desired division. Only members in this age group can register for this division.
Category: You can select the category based on the division chosen.
Minimum Age - Maximum Age: You can select a category and indicate the minimum and maximum age of participants.

This option is only available if activated by your provincial organization.

Tip: To create registration fees for multiple age divisions, you must select the desired maximum age division and customize the minimum and maximum age.

The maximum age must not exceed the age of the selected division according to your Federation's age chart.

In the example below, the U13 division has been selected, the minimum age has been set to 6, and the maximum age to 13 corresponds to the selected division.

Name *: Enter the name of your registration fee. If your registration applies to multiple age divisions, be sure to enter a meaningful title indicating the ages of the registration fee.
Activity Season *: You must select the activity season to which the registration fee relates.
Registration Fee *: Enter the amount of your registration fee.
Early Registration Fee: If you wish to offer an early registration fee, enter the fee amount and the date and time before the fee is active.
Late Registration Fee: If you wish to offer a late registration fee, enter the fee amount and the date and time after the fee is active.

Catalog Information to Add

Questionnaires: Select the questionnaire you want for your registration fee.
Waivers: Select the waivers you want for your registration fee.
Installments: Select the installments you want for your registration fee.

Additional questions for activities

This section concerns only those organizations that use this option.

Note: additional questions for activities will be displayed with your registration fee when members register.

Training per week: Select the number of workouts per week.
Training days: Select training days.
Training Day Info: Enter additional information about the training days.
Games per week: Select the number of games per week.
Game Days: Select the players for the practice days.
Game Day Info: Enter additional game day information.

Once completed, click on Add.

Rollover of Registration Fees

You can rollover registration fees from a previous season. To do this, you must be in the season where the fees will be imported.

Click +Add
Choose between Rollover

Use the drop-down to select a previous season to copy from
Click Search
Click Next

Select the fees you want to copy, or click on Select All
Click Next

Review the registration fees, if you need to change the ones you want to carry forward, click Previous.
If you want to change your registration fee, click on the gear.

You can edit the dates and amount if your fees include early or late fee configuration.
If applicable, select Instalments.
Select the Activity Season.
If additional questions are created, these will be filled in with the existing answers from the previous season.
Make the required changes and click on Save.

Note: if you have forgotten to make your changes or do not yet have certain information, you can modify this information in the side panel of each registration fee after it has been created.

Once verified, click Create to import the selected registration fees into the current season.

The system will confirm the rollover of your registration fees. Click on Close to import the fees into the current season.

Modify Registration Fees

To change a fee, click on a row, and the side panel will open. There will be two tabs - Fee and Catalog.

In the Fees tab, using the blue pencil, you can modify or add any information related to your registration fees and any additional questions for activities.

Note: The additional questions section is only available to users with this option.

In the Catalog tab, you can modify or add the elements of your Catalog related to your registration fees.

If your provincial or regional organization has added waivers, they will be displayed under your waivers.

Duplicate a Fee

Once you have one fee set up, you can use the option to duplicate a fee. This will copy the fee options; you can edit the division, name, available places, etc.

To duplicate a fee, click on the line you want to copy from and open the side panel. From the Action button, click Duplicate.

Delete a Registration Fee

From the Action button, you can delete a registration fee. To delete a fee, it can not be attached to an online store, or it can not have been used in a registration.