This section describes the payroll management procedure for officials.
Payroll Periods
To get started, select your organization from the Organizations menu.
You must select the assignment organization otherwise the officials' transactions will not be displayed.
Payroll management must be done in the Assignment tab of your organization under Payroll periods.
In the Pay Periods box, click on + Pay Period to create a pay period that corresponds to your payment frequency.
Enter the name of your period (for example: Period 1, Week from May 8th to May 21st, etc.)
Enter the start and end dates of your pay period
Click on Save
Official Transactions
To add official transactions, click on the name of the desired pay period.
Click on transaction to display all transactions that have not been closed, and add the desired transactions in this period.
Search Filter
To find the officials you wish to assign, you have various search filters.
Assignment start and end dates
Match number
Participant name
Type of payment
Travel expenses
Per diem
Evaluation fee
Exhibition match
Training fees
Payment deduction
Other payment
Certified or uncertified match
Adding Officials to a Pay Period
Select the officials' matches you wish to add to this pay period by ticking them in the left-hand column.
Note: If you have not created a compensation structure, transactions will be at $0.00.
Once you have added all the transactions to this pay period, click on Add at the bottom of the page.
You can search by certified or non-certified matches, simply by clicking on the toggle button. By default, the system searches for certified matches only.
Pay periods are displayed at the far right of each official.
Search Filter
To find the officials you have assigned in this period, you have different search filters.
Participant: the name of the official you're looking for
Type: the type of amount paid
Schedule: the name of the assigned schedule
Match: match number
Adding Costs
To add additional charges to an official, e.g. travel, assessment, internship, etc., you must click on Transaction on the date to which you wish to add charges.
A window will appear in which you must complete the required fields:
Match number
Participant name
Type of fee you wish to pay:
Travel expenses
Per diem
Evaluation fee
Exhibition match
Internship fees
Payment deduction
You must enter a negative amount
Other payment
Amount to be paid
Date
Pay period
Description of payment
When finished, click on Save.
Additional charges will be added on the day of the selected match.
The black bubble indicates that a comment has been
Modify a Pay Period
To change an official's pay period or remove an official from a match, simply check off the desired officials.
Then select either Assign pay period or Withdraw pay period on the right.
If you select Assign a pay period, a window will appear where you can select a different period from the drop-down menu and click Assign.
If you select Remove payroll period, the officials will simply be removed from the period and will no longer be displayed in your list. If you wish to add them again, simply click on Transaction and you'll be able to select them.
Close a Pay Period
Once the payments for a period have been made, you can close the pay period.
Click on the desired pay period line.
At the top of the payroll period page, select Close.
A window will appear informing you that this action is irreversible, so click on Close.
IMPORTANT: Closing the period is irreversible and transactions will be locked; no changes can be made once the period is closed.
A padlock in the Closed column of the pay period you have closed.
Claims
If, in your assignment settings, you authorize officials to submit claims, the claims submitted by officials will be displayed here.
For more information on this parameter, consult the Assignment parameter documentation.
Simply select the desired officials and three options will be available:
Waiting
Refuse
Approve
Once you've selected your choice, a window will appear allowing you to confirm it.
The status to the right of the claim will change according to the status you have chosen.
If you have approved the claim, the fee will be displayed in the pay period of the match for which the fee has been claimed.
Transaction Report
To export a transaction report, click on the desired pay period and click on Export.
A CSV file will be downloaded to your computer. To convert the file to Excel XLSX format, please consult the documentation Converting a CSV file to an XLSX file (Excel).