The clinics section are where we can prepare different clinics for all of our participants in our organization.
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To access the clinic section, we must click on clinics from the side panel on the left.
You can click on any of these links and go to each individual page for more details.
Creating A Clinic
In this section you will be able to set up clinics for all of our participants within the HCR 3.0 system. Clinics can be directed for a targeted group, or open to the public for registration.
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Getting Started
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To access the clinic clinics section, you must click on clinics from the side panel on the left: "Manage" and then on "Clinics".
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From the dashboard, you can view general information about the clinics that have been created.
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You can click on any of these links and go to each individual page for more details.
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Filters
You can begin a simple search with the following criteria or you can click on the “more filters” button in the bottom right corner for an expanded search
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To create a new clinic: Click on +Create Clinic located in the top right corner to get started.
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Note: If you have a started creating a clinic, but it is not complete, you will see this message. You can continue creating your previous clinic or you can choose to create a new one: |
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Host organization
Clinic info
Prerequisites
Attendees
Description
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Note: To create a Hockey University Clinic - click here for user guide |
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Clinic Information
There are 5 6 categories that a clinic can be created under - Specialty Skills, Instructor, Coach, General, Official , Specialty Skills and Instructorand Trainer/Safety. Each category has a different corresponding color to help us identify the category type on both our end and our participants end.
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Once you select the category, the qualification drop down will automatically populate and you can select your qualifications for the category. For this example, I have chosen coach and therefore my qualification choices populate for a coach.
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Note: *HU is for Hockey University Courses |
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This section is where you can add a prerequisites for a clinic. To add a prerequisite by clicking on one of the areas indicated by the red arrows. You can also manage the mandatory prerequisites by clicking on the drop down referenced by the purple arrow.
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When you click to add a prerequisite, a new box will open and auto populate with choices. The box looks like this and you can make your selection using the dropdown., click on "+ Add a group". Then you select the prerequisites for your clinics from the drop-down list and if they are all mandatory or not .
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Attendees
The attendees section allows you to manage who can participate and set different parameters such as the number of attendees, their age, add the waiting list and if the participant needs to have a valid criminal record check.
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In this section you can add a contact for the clinic. You can add a contact that is someone other than your self my clicking “+add a contactcontact”as indicated by the red arrow. You can also add yourself as the contact as indicated by the purple arrow.
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If you choose to add a contact other than yourself, you need to fill out the next set of information. We even had a find contact button as indicated by the red arrow.
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you must fill in the following information (first and last name) and click on "Search" to find the desired contact.
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Instructor (s)
In this section you can add a clinic instructor. You can add an instructor that is someone other than your self my clicking “+add an instructorinstructor” as indicated by the red arrow. You can also add yourself as the instructor as indicated by the purple arrow.
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If you choose to add an instructor a contact other than yourself, you need to must fill out in the next set of information. We even had a find contact button as indicated by the red arrow.
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following information (first and last name) and click on "Search" to find the desired contact.
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Session (s)
In this section you can build the session plan for our clinic. You can add a session by clicking on one of the “+addAdd a session” buttons as indicated by the red arrows.
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In this section, we can attach any terms and conditions, questionnaires and waivers for your clinic. These all should be created in the catalog section which you can quickly view by clicking here. Note: You can only add one term and condition, one questionnaire and many waivers.
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The registration confirmation section is where we can add any text once a clinic has been registered for. This is mandatory and we have many formatting options as indicated by the red box. We will also be able It is also possible to add an attachment once that functionality has been developedto the message.
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Confirmation email
The confirmation email section is where we can add any text once a clinic has been registered for. This is mandatory and we have many formatting options as indicated by the red box. We will also be able to add an attachment once that functionality has been developed.
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Step 4 - Payment Option(s)
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You will have two tabs: Overview and Attendees. The overview “overview” tab will have all the clinic information in those five individual sections that you just created. You will still be able to edit the clinic however it is important to note that once you have participants register, you would have to manually fix their registrations if you make any edits to the clinic. Once your clinic is active, you will be able to see the participants who registered under the attendees tab.
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Within the Visibility section, you can set the status for your clinic to update on a selected date and time. You will be be to change the status from Draft, Private, Open Visible to public or Open registration, Registration open, Closes, Private or Cancel.
To select the organizations, click on the tree and check the region, or organization.
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