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If you want to initiate an email to users of an organization or multiple organization (permission based) , you can start the process from the compose menu by clicking Compose. From there, you will be able to select Organization or Participant depending on who you want to send the communication to.
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By selecting Organization, you can click on the tree icon on the left to search and select the organizations to which you wish to transmit send your communication. Selecting other organizations is permission based, you can only send communications to sports associations you have access to.
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By clicking on Organization contact the list of users found by the search will include staff members and HCR user only. You can use the check box to remove certain users from the list.
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user that have been set up under the Organization / User tab and Staff tab.
To remove users you don’t want to send communications to, click the check box.
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A download button at the bottom of the page will allow you to download the list of emails in a csv file if you need to use it in another system.
It is possible that a red box Invalid Recipients appears when you select a member. These are members who do not have an email address in the "General Information" of their create a contact list.
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A red box for Invalid Recipients appears when the email address is missing in the Primary Information section of a member’s profile. By clicking on the arrow, you will be able to see if the members have email addresses member has an email address in their contacts. If they do, you can select them.
You can also download the list of invalid recipients in order to make corrections in the members' files.
to create a list of members that require updated information on their profile.
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The next step will allow you is to set the subject of the email and also the content.
compose the email, and to accept the terms and conditions. Once done, you can click Confirm to send the communications.
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By selecting Participant, you can add the desired members from their HCR Member’s ID number or by using the advanced search by entering the first and last name. If several people of the same name appear you will then have to select the desired member.
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You have the option to send your communication to multiple members by clicking on +Add. You always have , click Add on the correct participant.
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To add additional participants, repeat the steps above - clicking on +Add if you know the member’s ID number, or clicking Advanced search.
Every time you create a new communications, the option to download the list of emails in a csv file if you need to use it in another system. You must then click will be available.
Click on next to write your message.
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The system will then send an email to each of the email address you have selected. If someone reply's to the email, the reply email will go directly to your personal email address you have used to log into Spordle ID with.
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Note: that the system will remove any duplicate in the email list and will send those emails as individual emails so other users won’t see the list of people in the mailing list |
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Members Section
From members' search results
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