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The registration fee is the amount required for a participant to register for an activity during a specific period or season.
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Remember: Please note that membership fees must be activated at the Governing Body, and if applicable the Region/District level in order for the club to create registration fees. Failure to activate the affiliation fee will result in the category being grayed out in the registration fee creation drop down menu. |
Adding a registration fee
Click on Catalog, Registration Fees, and + Add.
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Fill in the required
Registration Fees Page
From the Catalog / Registration Fees menu, you will find a list of registration fees created for that season.
From the search box, you can enter partial or full to filter the display on screen.
You can click on the directional arrows to sort by that column.
The list of registration fees will be displayed.
Name - the name of the registration fees
Category - the division for the fee
Registration Fees - the cost of the registration fee
Available Places - the total amount of places that have been set up
Total Sold - the amount sold
Status - the status of the registration fees
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Adding a Registration Fee
Click on Registration Fees from the list of options under the Catalog menu.
Click +Add
Choose between Create a fee or Rollover
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Add a New Fee
Click +Add
Choose between Create a fee
Complete the requested information:
Fields marked with an * are required
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Type of member: Select the type of member you want from the following:
Player
Coach
Official
Volunteer
Bench Staff
Active: By selecting Inactive, no registrations can be made.
Available Places: If this option is used, you can limit the number of registrations for this division.
Waiting List: Available only if Available places are set up - Once the available spaces are filled, participants can register on the waiting list. No
It is possible to increase the registration limit when it has reached its limit. However, all registrations on the waiting list must have been processed (accepted or canceled).
payment is taken at the time of being added to the waiting list
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Show Remaining Spaces:
Available only if Available places are set up - If you want to display the number of places available
during online registration
Division *: Select the desired division. Only members in this age group can register for this division.
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division.
Category: You can select the category based on the division chosen.
Minimum Age - Maximum Age: You can select a category and indicate the minimum and maximum age of participants.
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Tip: To create registration fees for multiple age divisions, you must select the desired maximum age division and customize the minimum and maximum age. The maximum age must not exceed the age of the selected division according to your Federation's age chart. In the example below, the U13 division has been selected, the minimum age has been set to 6, and the maximum age to 13 corresponds to the selected division. |
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Name *: Enter the name of your registration fee. If your registration applies to multiple age divisions, be sure to enter a meaningful title indicating the ages of the registration fee.
Activity Period: If an activity period has been set up in your organization, you can select the period to which the registration fee is related.
Exclude Affiliation Fee: You can use this feature for registrations that you do not want affiliation fees applied to, such as volunteers, bench staff, or training camps.
Registration Fee *: Enter the amount of your registration fee.
Early Registration Fee: If you wish to offer an early registration fee, enter the fee amount and the date and time before the fee is active.
Late Registration Fee: If you wish to offer a late registration fee, enter the fee amount and the date and time after which the fee is active.
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Once completed, click on Add.
Change registration fees
By clicking on your registration fee line, a side panel will open to your right, and two tabs will be available Fees
Rollover of Registration Fees
You can rollover registration fees from a previous season. To do this, you must be in the season where the fees are to be imported.
Click +Add
Choose between Rollover
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Use the drop down to select a previous season to copy from
Click Search
Click Next
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Select the fees you want to copy, or click on Select All
Click Next
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Review the registration fess, if you need to make a change to the ones you want to carry forward, click Previous
If you fees include early or late fee configuration, you can click on the gear to edit the dates
Click Create
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The registration fee rollover is now complete, click Close and the fees for the new season will be displayed.
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Duplicate a Fee
Once you have one fee set up, you can use the option of Duplicate a fee. This will copy the fee options, and you can edit the division, name, available places etc.
To Duplicate a fee, click on the line that you want to copy from, opening the side panel. From the Actions button, click Duplicate.
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Modify Registration Fees
To make changes to a fee, click on a row and the side panel will open. There will be two tabs - Fee and Catalog.
In the Fees tab, using the blue pencil, you can modify or add any information related to your registration fees and any additional questions for activities.
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In In the Catalog tab, you can modify or add the elements of your Catalog related to your registration fees.
If your provincial or regional organization has added waivers, they will be displayed under your waivers.
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You can delete or duplicate your registration fee by clicking the Action button on the side panel.
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Delete: The registration fee should not be used in an online store if you wish to delete it.
Duplicate: You can duplicate fees to copy the fee options. You will only need to change the division, name, and information about this new registration fee.
Rollover of registration fees
You can rollover registration fees from a previous season. To do this, you must be in the season where the fees are to be imported. Then, in the "Registration fees" menu of the Catalog, you click on "Add" and "Rollover."
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Then select the previous season you wish to import and click "Search."
Then click on the fees you wish to import or "Select all."
Click on "Next"
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Then click on "Create" to import the registration fees into the new season
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The registration fee rollover is now complete; click "Close," and the fees for the new season will be displayed.
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You can review your fee information by clicking on the blue pencil on the side panel.
In the "Fees" tab, you can edit the following information:
Fee name
Status
Total places
Waiting list (if the number of places are determined)
Show remaining places (if the number of places are determined)
Ask for position
Exclude membership fees
Regular fee
Early fee with date
Late fee with date
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In the "Catalog" tab, you can modify the following information:
Questionnaires
Installments
Waivers
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Delete a Registration Fee
From the Action button, you can delete a registration fee. To delete a fee, it can not be attached to an online store or it can not have been used in a registration.
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Note: If members are still on the Waiting list, future registrations will be added to the waiting list. |