| Warning |
|---|
Please note that an address validation tool has been set up in "My Account" so that parents can make their own changes. We therefore strongly recommend that you do not use the questionnaire to validate your members' addresses. No other sources than the information submitted by parents in "My Account" will be validated or added in the HCR. |
For organizations that use Online registration only.
Adding a questionnaire is an optional feature, used to gather specific information from the registrant.
To Add a Questionnaire: click on Questionnaires from the list of options under the Legal and Forms section, then click ‘Add’. Once you have added the sections and questions, click Create.
Questionnaires can be created (if needed) with multiple selections and questions.
Questions can be set up for short or long answers, simple or multiple selection, checkboxes, radio button, date, time, or number selection.
Questions can be set as required (optional)
To Edit Questionnaire: click on the questionnaire, make your modifications, and click Save.
Here are visual examples of what each questionnaire looks like:
Short Answer
The short answer format gives the participant a chance to type in their answer.
Long Answer
The long answer format gives the participant a chance to type in their answer in a longer format compared to the short answer.
Checkboxes
The checkbox answer format gives the participant a chance to make multiple selections with a checkbox.
Radio Button
The radio answer format gives the participant a chance to make a selection with a the circles.
Simple Selection
The simple selection answer format gives the participant a chance to select their answer from the dropdown.
Multiple Selection
The multiple selection answer format gives the participant a chance to make multiple selections with a dropdown.
Date
The date answer format gives the participant a chance to choose a date within the dates set by the organization. In this example, the participant has to give a date between June 1, 2022 and June 30, 2022.
...
Time
The time answer format gives the participant a chance to choose a time within the times set by the organization. In this example, the participant must choose a time between 7am and 11pm.
...
Number
The number answer format gives the participant a chance to choose a number within the numbers set by the organization. In this example, the participant must choose a number between 1 and 10.
...
Adding a questionnaire is an optional option to request specific information from your registered members.
| Note |
|---|
Note: Only one questionnaire per registration fee can be added. However, multiple questions can be added to a questionnaire. |
| Tip |
|---|
Tip: Parents can add contact information by logging into their My Account. This information will be synced with their profiles and reports in HCR. We suggest asking parents to update their information here instead of asking for contact information in a form of a questionnaire. |
Questionnaires Page
From the Catalog / Questionnaires menu, you will find a list of questionnaires created for that season.
From the search box, you can enter partial or full to filter the display on screen.
You can click on the directional arrows to sort by that column.
The list of questionnaires will be displayed.
Title - the title of the terms & conditions
Status - the status of the questionnaires
...
Adding Questionnaires
Click on Catalog, Questionnaires, and + Add.
...
Fill in the required information:
Questionnaire Name: Enter a name to your questionnaire (this will not be visible to the public).
Section 1 of 1: Enter a section name
Question: Add a question and enter your question
Type: Select the type of answer you want from the following choices:
Short Answer: Allow the participant to enter a short answer
Long Answer: Allow the participant to enter a longer answer
Checkboxes: Allows you to make multiple selections using checkboxes
Radio button: Allows you to make a single selection using a circle
Single selection: Allows you to select a single answer from a drop-down menu
Multiple selections: Allows you to select multiple answers in a drop-down menu
Date: Allows you to indicate a date within a given date range
Time: Allows you to enter a time within a given time range
Number: Allows you to enter a number within a specified range
Mandatory: By checking this box, you can define this question as mandatory. The participant will have to answer to continue his online registration.
Admin Only: Admin only questions are answered only by registrar’s in HCR. If you add an admin only question, do not make it mandatory.
Click Create.
| Info |
|---|
Note: You can add as many sections and questions as you wish. |
...
Legend for the symbols to the right of the sections and questions:
...
This symbol allows you to add questions to your section
...
This symbol allows you to add sections to your questionnaire.
...
This symbol allows you to clone a section or a question.
...
This symbol allows you to delete a question.
Modify a Questionnaire
If you wish to make changes to your questionnaire, click on the questionnaire, make the changes, and click Save.
| Info |
|---|
Note: It is possible to modify a questionnaire, even if it has already been used in online registration, without deleting the answers already collected for the previous questions. The new questions will be added to the member's profile, and the member can answer them in My Account. |