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If this clinic is open to participants without a member type, please leave the Attendee Type blank.
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VERY IMPORTANT - REMEMBER if you add an attendee type, that participant must have this member type on their profile before they can register. Note: Member types get reset every year. To get a member type added to a profile, the participant must have a registration in that season, or be rostered to a team, or complete a clinic. |
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Note: If you want to copy and paste text, the mouse will not work, please use CrtCtrl+C to copy and CrtCtrl+V to paste. |
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Click here for Moodle link
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User Guide (Hockey Québec)
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This information is for Hockey Quebec users only. |
If one of the clinics is created must be done on Moodle by your participants. Please follow the following procedure:
Follow all the steps above to create a clinic
Then click on the blue link of your clinic on the clinic home page
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Click on Edit in the Clinic Information section
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When a participant registers for this clinic, the Moodle link will be available in the Calendar menu in My Account.
The participant must click on the clinic name, and a pop-up window will appear.
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Then click on Moodle.
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You will be redirected to the Moodle page.
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If the participant does not complete the Moodle the first time they log in, they go back to the Calendar in My Account and click on the clinic again. They will be able to continue from where they left off the last time they logged in. |
Step 2 - Session(s) Information
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The session information section is broken down into three sections:
Contact(s)
instructor(s)
Session(s)
Contact(s) and Instructor(s)
In this section, you can add a contact or add an instructor for the clinic. You can add a contact that is someone other than yourself by clicking +add a contactas indicated by the red arrow or +add an instructor. You can also add yourself as the contact , as indicated by clicking on the purple arrowlink.
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If you choose to add a contact or instructor other than yourself, you must fill in the following information ( first and & last name ) and click on Search to find the desired contact.
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plus date or birth, or HCR number, then click Search.
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After selecting your contact, the system will ask you for the following information:
Email (required)
Phone number (optional)
Visibility of the contact
Show all information
Hide email and phone number
Hide all information
You can add the contact as an instructor
You can be notified of each new registration
Then click on Add
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Note: If you select to make the contact information visible, it will be displayed on the registration portal for that clinic. |
A side panel will open on the right by clicking on the contact. You can edit the contact or instructor information by clicking on the small blue pencil. You can also click on Action and remove this contact or instructor from your clinic.
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Instructor (s)
In this section, you can add a clinic instructor. You can add an instructor other than yourself by clicking +add an instructor as indicated by the red arrow. You can also add yourself as the instructor, as indicated by the purple arrow.
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If you choose to add a contact other than yourself, you must fill in the following information (first and last name) and click on Search to find the desired contact.
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After selecting your instructor, the system will ask you for the following information:
Email (required)
Phone number (optional)
Visibility of the contact
Show all information
Hide email and phone number
Hide all information
Then click on Add
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If you select to make the contact information visible, it will be displayed on the registration portal for that clinic. |
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The system will then ask you to link the instructor's account. If an account is already created, the system will show you the available accounts, and if no account is linked, you must Create a new account to link the instructor to an account. Once completed, click Next.
You also have the option to Skip link. 
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After, you can give access to your clinic to the instructor. Here are the possible accesses for an instructor:
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By giving your instructors access to the clinic, they will be able to access the clinic from the Membermenu in My Account, and a new Clinic Management tab will be available.
For additional information on clinic management for an instructor, please refer to the My Account - Member - Clinic Management documentation.
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Note: If you have selected the Skip link option, you will not be able to give the instructor access to the clinic. His account must be linked to the clinic. |
Session(s)
In this section, you can build the session plan for our clinic. You can add a session by clicking on one of the +Add a session buttons, as indicated by the red arrows.
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Once you have clicked on +Add Session, a new window will appear to create your sessions. You must first select the language in which the clinic is offered at the top right.
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In-person: The clinic is in person; you must indicate the address, date, time, and duration and add a note if desired (this option is optional).
Online - Live: The clinic takes place online at a specific date and time. You must indicate the URL link, the date, the time, and the duration and add a note if desired (this option is optional).
Online - On Demand: The clinic is held online and can be done by the participant at a time that is most convenient for them but before the deadline. You must indicate the URL link, the start and end date and time, and the duration, and add a note if desired (this option is optional)
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Step 3 - Communications
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The communications section is broken down into three sections:
Questionnaires
Registration communication
Confirmation email
Questionnaires
In this section, you can attach any terms and conditions, questionnaires, and waivers for your clinic. These all should be created in the catalog section, which you can quickly view by clicking here.
Only the payment conditions are mandatory; the questionnaire and the waivers are optional.
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Note: You can only add one term and condition, one questionnaire, and many waivers. |
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Registration
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Confirmation
The Once the registration confirmation section is where we can add any text once a clinic has been registered. This is mandatory, and we have many formatting options, as indicated by the red box. It is also possible to add an attachment to the message.
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Confirmation email
The confirmation email section is where we can add any text once a clinic has been registered for. This is mandatory, and we have many formatting options, as indicated by the red box. It is also possible to add an attachment to the message.
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If you wish, you can add the same registration confirmation message and confirmation email. |
is complete, the participant will see a pop up window with the registration confirmation message. Enter the text you want shown here. You also add documents for the member to download.
If you would like to copy and paste information here, please remember that the mouse does not work, you will need to use Ctrl+C and Ctrl+V.
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Confirmation Email
A confirmation email will be sent to the participant. Enter the information that you would like included in the email. You can add documents for download to the member, by clicking on Add Document.
If you would like to copy and paste information here, please remember that the mouse does not work, you will need to use Ctrl+C and Ctrl+V.
Once, complete, click Next.
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Step 4 - Payment Option(s)
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The payment options section is broken down into two sections:
Clinic Items
Payment methods
Clinic
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Item
In this section, you can add clinic items or fees related to your clinic. These fees must be added to your clinic. You can add clinic items by clicking on the add buttons, as the red arrows indicate.
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Clinic items can be created ahead of time by going to the Catalog Menu and selecting Clinic Items, or you can create them during the creation of a clinic.
If there are no items for purchase for your clinic, or your clinic is free of charge, you can create a $0 item, and make it mandatory.
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Note: At least one item must be set to mandatory. |
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Once you have clicked the +Add button, another window will open where you can choose your options from the drop-down list. There is also a checkbox to make these items mandatory.
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To create a new clinic item: Click on Create and add an item. You can make the item mandatory and indicate that taxes will be applied.
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Payment
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In this section, you can add the payment methods that will be accepted. The drop-down is connected to your merchant account, and you can check off the box to determine which forms of payments will be accepted.
You must select at least one payment method.
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Methods
Select the method of payments you would like to offer. If you have a merchant account, and would like to add a credit card as a method of payment, use the drop-down to select your account. Once Complete, click Next.
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Step 5 - Review
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The review section is where we take a final check at all of the clinic sections that you have createdfinal step is to review all the information for your clinic.
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If you need to make any changes, you can click on the blue edit button in the upper right corner of each section and make the changes you feel are necessary.
Once Once you have reviewed the clinic information, you can click on the Create clinic button at the bottom of the page. Your clinic will be created as a draft, and you will need to make it active for members to register.
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