Products and Services - Registration Fees
The registration fee represents the amount required for a player to play hockey in a specific season division of a season.
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Example: If the annual membership fee for the player is at $23.80 (Hockey Canada + Branch), and your association’s registration fee is $300, the parent will see the total of $323.80 when they register their child. Using the same example; If you want the total that the parent will pay to be $300, you would enter your registration fee as $276.20.
To add Registration Fees: click on registration fees from the list of options under the Products and Services section, then click Add. Select the Member type, Active or Inactive, Category and Number of Available Places. Next, enter the fees, and choose the questionnaires, waivers and installment options you want applied to this registration.
We can now start entering our registration fee information starting with the member information and naming our package.
We can enter our fee breakdown in this section. The registration fee will automatically calculate the membership fee so we can see what your organization will be left with.
There is also the option to exclude all fees if creating a package for a coach or an official. This is what that functionality looks like.
You can attach any questionnaires, waivers and installments that you created in the other sections. It is important to build these other items first so that you can attach them to your registration fee.
Once you are done, you can click on the row to make any edits. To edit or delete a clinic items, click on the row and the side panel will appear. you can click on the blue crayon to make any edits or use the red trash can or action button to delete the item.
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Membership Fees
Created by Ian Beckenstein (Unlicensed)
Last updated: May 28, 2021
1 min read
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Product and services - Membership Fees
The membership fee represents the cost required to register within Hockey Canada and the governing body’s program for one (1) season. The membership fees will include costs related to the member's insurance coverage.
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Note: Membership fees will only be added by Hockey Canada, the governing body and regional branches. |
To add Membership Fees: click on membership fees from the list of options under the Products and Services section, then click Add.
Products and Services - Other Items
Other items can be set up as an add-on item to your registration (i.e. $50 deposit for team jersey) or as additional service offerings for your members (i.e. a goaltending seminar or a power skating session). Other items can be set up as mandatory or optional.
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Note: HCR 3.0. IS NOT meant to be an e-commerce platform. It is a dedicated platform related to the member registration underneath Hockey Canada and its members. |
To add Other Items: click on Other Items from the list of options under the Products and Services section, then click Add.
You can now input your information for other items. Depending on your regional settings, you may only have to enter French, only English text or text in both languages. You also have the option to add an image. When you’re done, you can click on the blue add button.
You can now see the full list of items and if you want to make any changes, you need to click on the row and the side panel opens. To edit or delete a clinic items, click on the row and the side panel will appear. you can click on the blue crayon to make any edits or use the red trash can or action button to delete the item.
Products and Services - Clinic items
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Note: Used in combination with clinics only. |
To add Clinic Items: click on clinic Items from the list of options under the Products and Services section, then click Add.
Once you click add, this new box will appear and we can start filling out our information. Depending on your regional settings, you may only have to enter French, only English text or text in both languages.
Once you’re content with your content, you can click on the blue add button at the bottom.
You can see a full list of your clinic items. To edit or delete a clinic items, click on the row and the side panel will appear. you can click on the blue crayon to make any edits or use the red trash can or action button to delete the item.
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Note: The registration fee should be entered MINUS the membership fee. The system will automatically subtract the membership from the total.
Remember: Please note that membership fees must be activated at the Hockey Canada, the Branch office and if applicable the Region/District level in order for the MHA to create registration fees. Failure to activate the affiliation fee will result in the category being grayed out in the registration fee creation drop down menu. |
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BEST PRACTICES FOR YOUR REGISTRATION FEES
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Registration Fees Page
From the Catalog / Registration Fees menu, you will find a list of registration fees created for that season.
From the search box, you can enter partial or full to filter the display on the screen.
You can click on the directional arrows to sort by that column.
The list of registration fees will be displayed.
Name - the name of the registration fees
Category - the division for the fee
Registration Fees - the cost of the registration fee
Available Places - the total amount of places that have been set up
Total Sold - the amount sold
Status - the status of the registration fees
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Adding a Registration Fee
Click on Registration Fees from the list of options under the Catalog menu.
Click +Add
Choose between Create a fee or Rollover
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Add a New Fee
Click +Add
Choose between Create a fee
Complete the requested information:
Type of member: Select the type of member you want from the following:
Player
Coach
Official
Volunteer
Bench Staff
Active: By selecting Inactive, no registrations can be made.
Available Places: If this option is used, you can limit the number of registrations for this division.
Display order:This option lets you define the order in which your fees are displayed in your online store.
Waiting list: Once the available places have been filled out, participants can register for the waiting list. No fee will be charged at the time of registration on the waiting list.
It is possible to increase the registration limit once it has been filled. However, all registrations on the waiting list must have been processed (accepted or canceled).
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Note: If members are Pending on the waiting list, future registrations will be added to the waiting list. |
Show Remaining Spaces: Tick if you want to display the number of places available on the waiting list.
Division *: Select the desired division. Only members in this age group can register for this division.
Category: You can select the category based on the division chosen.
Minimum Age - Maximum Age: You can select a category and indicate the minimum and maximum age of participants.
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This option is only available if activated by your provincial organization. Tip: To create registration fees for multiple age divisions, you must select the desired maximum age division and customize the minimum and maximum age. The maximum age must not exceed the age of the selected division according to your Federation's age chart. |
Name *: Enter the name of your registration fee. If your registration applies to multiple age divisions, be sure to enter a meaningful title indicating the ages of the registration fee.
Activity Season *: You must select the activity season to which the registration fee relates.
Registration Fee *: Enter the amount of your registration fee.
Early Registration Fee: If you wish to offer an early registration fee, enter the fee amount and the date and time before the fee is active.
Late Registration Fee: If you wish to offer a late registration fee, enter the fee amount and the date and time after the fee is active.
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Catalog Information to Add
Questionnaires: Select the questionnaire you want for your registration fee.
Waivers: Select the waivers you want for your registration fee.
Installments: Select the installments you want for your registration fee.
Click Add
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Rollover of Registration Fees
You can rollover registration fees from a previous season. To do this, you must be in the season where the fees will be imported.
Click +Add
Choose between Rollover
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Use the drop-down to select a previous season to copy from
Click Search
Click Next
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Select the fees you want to copy, or click on Select All
Click Next
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Review the registration fees, if you need to change the ones you want to carry forward, click Previous.
If you want to change your registration fee, click on the gear.
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You can edit the dates and amount if your fees include early or late fee configuration.
If applicable, select Instalments.
Select the Activity Season.
Make the required changes and click on Save.
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Note: if you have forgotten to make your changes or do not yet have certain information, you can modify this information in the side panel of each registration fee after it has been created. |
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Once verified, click Create to import the selected registration fees into the current season.
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The system will confirm the rollover of your registration fees. Click on Close to import the fees into the current season.
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Modify Registration Fees
By clicking on the line for your registration fee, a side panel will open to your right. You can press action and then edit or press the blue pen. A tab will open in which you can make the changes.
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You can also use the two available tabs, Fee and Catalog
In the Fees tab, using the blue pencil, you can modify or add any information related to your registration fees and any additional questions for activities.
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Note: The additional questions section is only available to users with this option. |
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In the Catalog tab, you can modify or add the elements of your Catalog related to your registration fees.
If your provincial or regional organization has added waivers, they will be displayed under your waivers.
Duplicate a Fee
Once you have one fee set up, you can use the option to duplicate a fee. This will copy the fee options; you can edit the division, name, available places, etc.
To duplicate a fee, click on the line you want to copy from and open the side panel. From the Action button, click Duplicate.
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Delete a Registration Fee
From the Action button, you can delete a registration fee. To delete a fee, it can not be attached to an online store, or it can not have been used in a registration.
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