Registration Fees
The registration fee represents the amount required for a player to play hockey in a specific season division.
Remember: Please note that membership fees must be activated at the Hockey Canada, the Branch office and if applicable the Region/District level in order for the MHA to create registration fees. Failure to activate the affiliation fee will result in the category being grayed out in the registration fee creation drop down menu.
BEST PRACTICES FOR YOUR REGISTRATION FEES
Name your registration fees generically.
Do not include season date, year of birth, age, practice days or match days in the name of your registration fee.
EXAMPLE:
Registration M13-Female
Fee M15-Male
M11-Male
Keep in mind that your registration fees can be used next season. This will save you having to change all your registration fee names.
Make sure you have indicated the correct amounts for your regular, early, and late fees.
Make sure that the status of your registration fees is active.
Registration Fees Page
From the Catalog / Registration Fees menu, you will find a list of registration fees created for that season.
From the search box, you can enter partial or full to filter the display on the screen.
You can click on the directional arrows to sort by that column.
The list of registration fees will be displayed.
Name - the name of the registration fees
Category - the division for the fee
Registration Fees - the cost of the registration fee
Available Places - the total amount of places that have been set up
Total Sold - the amount sold
Status - the status of the registration fees
Adding a Registration Fee
Click on Registration Fees from the list of options under the Catalog menu.
Click +Add
Choose between Create a fee or Rollover
Add a New Fee
Click +Add
Choose between Create a fee
Complete the requested information:
Type of member: Select the type of member you want from the following:
Player
Coach
Official
Volunteer
Bench Staff
Active: By selecting Inactive, no registrations can be made.
Available Places: If this option is used, you can limit the number of registrations for this division.
Display order: This option lets you define the order in which your fees are displayed in your online store.
Waiting list: Once the available places have been filled out, participants can register for the waiting list. No fee will be charged at the time of registration on the waiting list.
It is possible to increase the registration limit once it has been filled. However, all registrations on the waiting list must have been processed (accepted or canceled).
Note: If members are Pending on the waiting list, future registrations will be added to the waiting list.
Show Remaining Spaces: Tick if you want to display the number of places available on the waiting list.
Division *: Select the desired division. Only members in this age group can register for this division.
Category: You can select the category based on the division chosen.
Minimum Age - Maximum Age: You can select a category and indicate the minimum and maximum age of participants.
Name *: Enter the name of your registration fee. If your registration applies to multiple age divisions, be sure to enter a meaningful title indicating the ages of the registration fee.
Activity Season *: You must select the activity season to which the registration fee relates.
Registration Fee *: Enter the amount of your registration fee.
Early Registration Fee: If you wish to offer an early registration fee, enter the fee amount and the date and time before the fee is active.
Late Registration Fee: If you wish to offer a late registration fee, enter the fee amount and the date and time after the fee is active.
Catalog Information to Add
Questionnaires: Select the questionnaire you want for your registration fee.
Waivers: Select the waivers you want for your registration fee.
Installments: Select the installments you want for your registration fee.
Click Add
Rollover of Registration Fees
You can rollover registration fees from a previous season. To do this, you must be in the season where the fees will be imported.
Click +Add
Choose between Rollover
Use the drop-down to select a previous season to copy from
Click Search
Click Next
Select the fees you want to copy, or click on Select All
Click Next
Review the registration fees, if you need to change the ones you want to carry forward, click Previous.
If you want to change your registration fee, click on the gear.
You can edit the dates and amount if your fees include early or late fee configuration.
If applicable, select Instalments.
Select the Activity Season.
Make the required changes and click on Save.
Once verified, click Create to import the selected registration fees into the current season.
The system will confirm the rollover of your registration fees. Click on Close to import the fees into the current season.
Modify Registration Fees
To change a fee, click on a row, and the side panel will open. There will be two tabs - Fee and Catalog.
In the Fees tab, using the blue pencil, you can modify or add any information related to your registration fees and any additional questions for activities.
In the Catalog tab, you can modify or add the elements of your Catalog related to your registration fees.
If your provincial or regional organization has added waivers, they will be displayed under your waivers.
Duplicate a Fee
Once you have one fee set up, you can use the option to duplicate a fee. This will copy the fee options; you can edit the division, name, available places, etc.
To duplicate a fee, click on the line you want to copy from and open the side panel. From the Action button, click Duplicate.
Delete a Registration Fee
From the Action button, you can delete a registration fee. To delete a fee, it can not be attached to an online store, or it can not have been used in a registration.