The registration fee is the amount required for a participant to register for an activity during a specific period or season.
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RememberReminder: Please note that membership fees must be activated at the Governing Body, and if applicable the Region/District provincial and regional organization level in order for the club to create registration fees. Failure to activate the affiliation fee will result in the category being If membership fees are not activated, the category will be grayed out in the registration fee creation drop-down menu. |
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BEST PRACTICES FOR YOUR REGISTRATION FEES
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Registration Fees Page
From the Catalog / Registration Fees menu, you will find a list of registration fees created for that season.
From the search box, you You can enter partial or full from the search box to filter the display on the screen.
You can click on the directional arrows to sort by that column.
The list of registration fees will be displayed.
Order : It’s the order in which registration fees are displayed
Name- : It’s the name of the registration fees
Category - : It’s the division for of the fee
Registration Fees - : It’s the cost of the registration fee
Available Places- : It’s the total amount of places that have been set up
Total Sold - : It’s the amount sold
Status - : It’s the status of the registration fees
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Adding a Registration Fee
Click on Registration Fees from the list of options under the Catalog menu.
Click +Add
Choose between Create a fee or Rollover
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Add a New Fee
Click +Add
Choose between Create a fee
Complete the requested information:
Fields marked with an * are required
Type of member: Select the type of member you want from the following:
Player
Coach
Official
Volunteer
Bench Staff
Active: By selecting Inactive, no registrations can be made.
Available Places: If this option is used, you can limit the number of registrations for this division.
Waiting List: Available only if Available places are set up - Once the available spaces are filled, participants can register on the waiting list. No payment is taken at the time of being added to the waiting listDisplay order:This option lets you define the order in which your fees are displayed in your online store.
Waiting list: Once all places have been filled, participants will have the opportunity to join the waiting list, free of charge at the time of registration.
It is possible to increase the registration limit once it has been reached. However, all pending registrations must first be processed (either accepted or cancelled).
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Note : Please refer to the waiting list management documentation for any questions you may have: waiting list management |
Show Remaining Spaces:
Available only if Available places are set up - IfCheck if you want to display the number of places available
during online registrationon the waiting list.
Division *: Select the desired division. Only members in of this age group can register for this divisionwill be able to register in this division, unless you define a minimum and maximum age.
Category: You can select the category based on the division chosen, corresponding to the level of competition, according to the chosen division.
Minimum Age - Maximum Age: You can select a category division and indicate the minimum and maximum age of participants.
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This option is only available if activated by your provincial organization. Tip: To create registration fees for multiple age divisions, you must select the desired maximum age division and customize the minimum and maximum age. The maximum age must not exceed the age of the selected division according to your Federation's age chart. In the example below, the U13 division has been selected, the minimum age has been set to 6, and the maximum age to 13 corresponds to the selected division. |
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The selection of minimum and maximum ages allows participants of these ages to enter, even if they do not correspond to the division . |
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age. They will not be marked as "underage" or "overage". However, they cannot be assigned to a team in the division if team restrictions are not updated to include these ages. |
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Name *: Enter the name of your registration fee. If your registration applies to multiple age divisions, be sure to enter a meaningful title indicating the ages of the registration fee.
Activity Period: If an activity period has been set up in your organization, you can select the period Season *: You must select the activity season to which the registration fee is related.
Exclude Affiliation Fee: You can use this feature for registrations that you do not want affiliation fees applied to, such as volunteers, bench staff, or training camps.
relates.
Registration Fee *: Enter the amount of your registration fee.
Early Registration Fee: If you wish to offer an early registration fee, enter the fee amount and the date and time before the fee is active.
Late Registration Fee: If you wish to offer a late registration fee, enter the fee amount and the date and time after which the fee is active.
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Catalog Information to Add
Questionnaires: Select the desired questionnaire you want for your registration fee.
Waivers: Select the waivers you want for your registration fee.
Installments: Select the desired installments you want for your registration fee.
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Additional questions for activities
Additional questions for activities
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This section concerns only those organizations that use this option. |
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Note: additional questions for activities will be displayed with your registration fee when members register in your online store. |
Training per week: Select the number of workouts per week.
Training days: Select training days.
Training Day Info: Enter additional information about the training days.
Games per week: Select the number of games per week.
Game Days: Select the players for the practice days.
Game Day Info: Enter additional game day information.
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Once completed, click on Add.
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Rollover of Registration Fees
You can rollover registration fees from a previous season. To do this, you must be in the season where the fees are to will be imported.
Click +Add
Choose between Rollover
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Use the drop-down to select a previous season to copy from
Click Search
Click Next
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Select the fees you want to copy, or click on Select All
Click Next
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Review the registration fessfees, if you need to make a change to the ones you want to carry forward, click Previous.
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If you want to change your registration fee, click on the gear. Follow these steps below:
You can edit the dates and amount if your fees include early or late fee configuration
Click Create
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The registration fee rollover is now complete, click Close and the fees for the new season will be displayed.
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If applicable, select Instalments.
Select the Activity Season.
If additional questions are created, these will be filled in with the existing answers from the previous season.
Make the required changes and click on Save.
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Note: if you have forgotten to make your changes or do not yet have certain information, you can modify this information in the side panel of each registration fee after it has been created. |
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Otherwise, once verified, click Create to import the selected registration fees into the current season.
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The system will confirm the rollover of your registration fees. Click on Close to import the fees into the current season.
Modify Registration Fees
By clicking on the line for your registration fee, a side panel will open to your right. You can press action and then edit. A table will open in which you can make the changes. You can also make changes directly in the side panel, under the "Fee" or "Catalog" tab, by clicking on the blue pencil icon when it appears.
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Note: The additional questions section is only available to users with this option. |
Duplicate a Fee
Once you have one fee set up, you can use the option of Duplicate to duplicate a fee. This will copy the fee options, and ; you can edit the division, name, available places, etc.
To Duplicate duplicate a fee, click on the line that you want to copy from , opening and open the side panel. From the Actions Action button, click Duplicate.
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Modify Registration Fees
To make changes to a fee, click on a row and the side panel will open. There will be two tabs - Fee and Catalog.
In the Fees tab, using the blue pencil, you can modify or add any information related to your registration fees and any additional questions for activities.
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In the Catalog tab, you can modify or add the elements of your Catalog related to your registration fees.
If your provincial or regional organization has added waivers, they will be displayed under your waivers.
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Delete a Registration Fee
From the Action button, you can delete a registration fee. To delete a fee, it can not can’t be attached to an online store, or it can not can’t have been used in a registration.
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