The registration fee represents the amount required for a player to play hockey in a specific season division.
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Remember: Please note that membership fees must be activated at the Hockey Canada, the Branch office and if applicable the Region/District level in order for the MHA to create registration fees. Failure to activate the affiliation fee will result in the category being grayed out in the registration fee creation drop down menu. |
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BEST PRACTICES FOR YOUR REGISTRATION FEES
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Registration Fees Page
From the Catalog / Registration Fees menu, you will find a season.
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Create a new Registration Fee
Start by clicking +Add, then click Create a fee.
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Member Type
Select a member type for your registration - available options are: player, official, bench staff or volunteer.
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Active or Inactive
By setting a fee to inactivelist of registration fees created for that season.
From the search box, you can enter partial or full to filter the display on the screen.
You can click on the directional arrows to sort by that column.
The list of registration fees will be displayed.
Name - the name of the registration fees
Category - the division for the fee
Registration Fees - the cost of the registration fee
Available Places - the total amount of places that have been set up
Total Sold - the amount sold
Status - the status of the registration fees
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Adding a Registration Fee
Click on Registration Fees from the list of options under the Catalog menu.
Click +Add
Choose between Create a fee or Rollover
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Add a New Fee
Click +Add
Choose between Create a fee
Complete the requested information:
Type of member: Select the type of member you want from the following:
Player
Coach
Official
Volunteer
Bench Staff
Active: By selecting Inactive, no registrations can be made
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Available Places
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: If this option is used, you can limit the number of registrations for
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this division.
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Wait List
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Display order:This option lets you define the order in which your fees are displayed in your online store.
Waiting list: Once the available places have been filled out, participants can register for the
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waiting list. No
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fee will be charged at the time of
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registration on the waiting list
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You can It is possible to increase the registration limit once it has been filled. However, But all the registrations on the waiting list must have been cleared processed (accepted or cancelledcanceled).
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Note: If members are |
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Pending on the |
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waiting list, future registrations will be added to the waiting list. |
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Show
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Remaining Spaces: Tick if you want to display the number of
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places
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Ask for position
By checking this box, the member's position will be requested upon registration.
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Division
Set the division for the fee. Only members within that age group will be able to register for that category. Note: for team staff registration, use SR (senior) for the division.
Category
You are able to see the age range according to the selected division
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If you select the U21 division and accept 21 year old players, you must select the category U21 (18 to 21 years old-Mixed) in order for 21 year old players to be able to register in your online store.
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Registration Name
Enter the Registration Name. You can use the suggested name, by clicking on the blue name.
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Activity Period
You can select an activity period for you fee. By default, if no activity period is defined, the fee will be available for the regular season.
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Exclude membership fees
You can use this feature for registrations you do not want the membership fee applied to - example: bench staff, or tryouts.
Registration Fee
Enter the fee amount - the amount displayed in the box, is the amount the parent will pay.
Early and Late Fee:
If you are adding this fee option, enter the amount you want to change and the date (early bird fee, add the date that is ends on, and the late fee, add the date for it to start on). The early and late fee amount must be the total fee amount:
For example, your regular fee is $300.00, a $50.00 discount is given to early registration, and $100.00 is added to late registration. Your fees should be entered as follows:
Regular fee: $300.00
Early registration fee: $250.00
Late fee: $400.00
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Questionnaires
If you have created a questionnaire, you can select from the drop down, and attach one questionnaire. Any questionnaires added by Hockey Canada or your branch, will automatically be added to the fee. (if required)
Waivers
If you have created waivers, you can select from the down down a waivers, or select All. Waivers added by Hockey Canada or your branch, will automatically be added to the fee.
Installments
If you have created installments, you can select from the drop down, and attach one installment option.
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available on the waiting list.
Division *: Select the desired division. Only members in this age group can register for this division.
Category: You can select the category based on the division chosen.
Minimum Age - Maximum Age: You can select a category and indicate the minimum and maximum age of participants.
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This option is only available if activated by your provincial organization. Tip: To create registration fees for multiple age divisions, you must select the desired maximum age division and customize the minimum and maximum age. The maximum age must not exceed the age of the selected division according to your Federation's age chart. |
Name *: Enter the name of your registration fee. If your registration applies to multiple age divisions, be sure to enter a meaningful title indicating the ages of the registration fee.
Activity Season *: You must select the activity season to which the registration fee relates.
Registration Fee *: Enter the amount of your registration fee.
Early Registration Fee: If you wish to offer an early registration fee, enter the fee amount and the date and time before the fee is active.
Late Registration Fee: If you wish to offer a late registration fee, enter the fee amount and the date and time after the fee is active.
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Catalog Information to Add
Questionnaires: Select the questionnaire you want for your registration fee.
Waivers: Select the waivers you want for your registration fee.
Installments: Select the installments you want for your registration fee.
Click Add
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Rollover of Registration Fees
You can rollover registration fees from a previous season. To do this, you must be in the season where the fees are to will be imported.
Click
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+Add
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From the Pervious Season drop down, select the season your want to copy from, then click Search.
Select the division
Choose between Rollover
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Use the drop-down to select a previous season to copy from
Click Search
Click Next
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Select the fees you want to copy, or click on Select allAll
Click Next
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Review the registration fees, if you need to change the ones you want to carry forward, click Previous.
If you want to change your registration fee, click on the gear.
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You can edit the dates and amount if your fees include early or late fee configuration.
If applicable, select Instalments.
Select the Activity Season.
Make the required changes and click on Save.
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Note: if you have forgotten to make your changes or do not yet have certain information, you can |
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The registration fee rollover is now complete, click Close and the fees for the new season will be displayed.
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modify this information in the side panel of each registration fee after it has been created. |
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Once verified, click Create to import the selected registration fees into the current season.
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The system will confirm the rollover of your registration fees. Click on Close to import the fees into the current season.
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Modify Registration Fees
By clicking on the line for your registration fee, a side panel will open to your right. You can press action and then edit or press the blue pen. A tab will open in which you can make the changes.
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You can also use the two available tabs, Fee and Catalog
In the Fees tab, using the blue pencil, you can modify or add any information related to your registration fees and any additional questions for activities.
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Note: The additional questions section is only available to users with this option. |
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In the Catalog tab, you can modify or add the elements of your Catalog related to your registration fees.
If your provincial or regional organization has added waivers, they will be displayed under your waivers.
Duplicate a Fee
Once you have one fee set up, you can use the option of Duplicate to duplicate a fee. This will copy the fee options, and ; you can edit the division, name, available places, etc.
To Duplicate duplicate a fee, click on the line that you want to copy from , opening and open the side panel. From the Actions Action button, click Duplicate.
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Edit Registration Fees
To make changes to a fee, click on a row and the side panel will open. There will be two tabs - Fee and Catalog.
Fee Tab
From the Fee tab you can edit the following information:
Fee name
Status
Total places
Waiting list (if a number of places is set)
Show remaining places (if a number of places is set)
Ask for position
Activity period
Regular fee
Early fee with date
Late fee with date
Use the blue pencil to make any edits.
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Catalog Tab
Waivers added to this division by Hockey Canada, your provincial branch and your regional organization will be displayed.
From the Catalog tab you can modify the following information:
Questionnaires
Installments
Waivers
Use the blue pencil to make any edits.
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Delete a Registration Fee
To delete a registration fee, the fee can not have a registration applied it it. From the Action button, select Delete.
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Delete a Registration Fee
From the Action button, you can delete a registration fee. To delete a fee, it can not be attached to an online store, or it can not have been used in a registration.
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