Members - History

In the members history tab, you will find Background Checks, Transfers, Insurance, Suspensions, and Appeals

Background check

The list of background checks that are on file will be displayed.

• Created By: The name of the organization that made the addition to the file and the date it was added will be displayed here, as well as the last date it was updated.

• Type: The type of verification - background check, vulnerable sector (VSC), or reporting.

• Valid on: The date the background check was entered

• Expires at: The date on which it expires. Note: The validity period for each type of registration is defined by the provincial or regional organization in the settings menu.

• Status: The status of verification is: pending, completed, expired, denied

To update a verification, click on the line to open the side panel, and use the blue pencil to update. To delete, click the Action button and select Delete.

Transfer

A history of all transfers will be shown.

• Period: The hockey season the transfer was made in.

• Duration: Whether the transfer is shared or permanent.

• Type: The type of transfer - Association, Branch or USA.

• From: The association the transfer was coming from

• To: The location the transfer is moving to.

• Approved on: The date that the transfer was approved on.

• Status: The status of the transfer - open or closed.

When a member is primary to your association, from this section, you will only be able to create a. USA transfer. If you are transferring a member into your association or creating an International transfer - /wiki/spaces/SIDEN/pages/2762756098 for information.

To create an USA transfer: Click on Action then click Create USA transfer.

When creating an USA transfer you will need the following information:

• Transfer type (renew, single, tryout, CHL draft or youth)

• Season the transfer is for

• Duration (limited, unlimited or tryout)

• Direction (incoming, outgoing or unknown)

• The team

• Status - the sent date the transfer

Additional information that can be added to the transfer are:

• Supporting documents (10MB limit)

• Notes

• Team release fee

• Team name - for the release fee

Insurance

The Insurance menu is accessible according to your roles and authorizations in Spordle ID

A history of all insurance claims will be shown.

• Season: The hockey season the claim was made in.

• #: The claim number

• Branch: The branch that entered the claim

• Injury: The body part that was injured

• Reserve: The insurance reserve amount

• Date: The date of the injury

• Status: The status of the claim - Open, Filed, Pending, Open on hold, Filed - NW, new document, New injury report

For information on how to enter a claim, /wiki/spaces/SIDEN/pages/2762755779

Suspensions

Display of suspensions

A history of all suspensions will be shown.

• Received Date: The date the suspension was given on.

• Infraction: The penalty name and code.

• Organization: The primary organization of the member.

• Duration: The length of the suspension.

• End Date:

• Status: The status of the suspension.

Entering a suspension of playing rule 11.4

Members or Member Delegates must enter all penalties called under rule 11.4, resulting in a suspension into the HCR.

Start by searching for the penalized participant's profile in the Spordle ID.

1. Click on Manage, Members and use the First name and Last name fields to search for the player.

2. Select the user profile

3. Click on the History Tab and scroll down to Suspensions

4. Scroll down to Suspensions and click Add

5. Enter in the mandatory fields, ensure you select 11.4 for the infraction and enter the discriminatory grounds along with penalty type GROSS. Entering the Penalty Type will allow us to identify the suspension is resulting in a call by an on-ice official.

6. Complete the second screen of the required information and upload any relevant documents (gamesheets and game incident reports, suspension letters etc.) where it says Add document.

7. Edit a Suspension in the User Profile under History, scroll down to suspension and click on the suspension you want to edit.  The right side panel will appear on the right side of the screen. Use the blue pencils to edit.

If you click the Actions button in the top right of the screen, you can export a PDF suspension letter or delete the entry.

Entering a suspension as the outcome of an allegation investigation/hearing

If an allegation is determined to be accurate and a suspension is a resulting discipline. Follow these steps to enter it into the Spordle ID.

Start by Searching for the penalized participant's profile in the Spordle ID.

1. Click on Manage, Members and use the First name and Last name fields to search for the player.

2. Select the user profile

3. Click on the History Tab and scroll down to Suspensions

4. Scroll down to Suspensions and click Add

5. Enter in the mandatory fields. 

Entering the penalty type as allegation will allow us to identify this suspension is from an allegation and not an on-ice penalty.

6. Complete the second screen of the required information and upload any relevant documents (gamesheets and game incident reports, suspension letters etc.) where it says Add document.

Appeals

A history of all appeals will be shown.

• Date: The date of the appeal

• From: The organization the appeal is coming from

• To: The organization the appeal is going to

• Status: The status of the appeal

• Approved: If the appeal has been approved

To enter an appeal: Click on Add

When entering an appeal, you will need the following information:

• Organization and team name that the appeal is coming from

• Organization and team name that the appeal is going to

• The season the incident took place in

• The category of the team

• Submitted date for the appeal

• The regulation (if you do not know the regulation, please use ('-'), K5(a), K5(b), H8(b), K6(a), K6(b), K26(b), K18, or Reinstatement

• Status of the appeal: open, closed, pending, return to office, or withdrawn

• Approved status: approved, denied or no jurisdiction

Additional information that can be added to the appeal are:

• Hearing date

• Letter sent date