Check List to Launch your Tournament

Your tournament is now sanctioned, and you're ready to launch registration. Here are a few steps to get you started.

Checking your Organization's Settings

Log in to Spordle HCR in your tournament organization. If you don't have access, your parent organization (local or regional) can grant you access to the Tournament Registrar role.

• Once logged in, click on the Manage menu and then My Tournament to ensure the following information is accurate:

  • Organization logo: Verify that your organization's logo is uploaded. Click here for documentation on how to upload a logo.

  • Organization name: Ensure your organization's name is correctly displayed. Note: Do not add the year for the tournament to the name - this will be added automatically.

  • Address of your tournament: Check that the address provided is accurate.

  • Tournament staff: Add your tournament contacts to be displayed on your tournament page. Click here for documentation on how to add staff to your organization.

Open

Verifying your Merchant Account

• If you process credit card payments, ensure your My Tournament profile has the correct merchant account information.

• If you don't have a merchant account and wish to process credit card payments, click here to create one.

Create Competitions

A competition in the Spordle HCR platform is a tournament offered for a certain category, division, and class. Depending on your needs, it may have a limited or unlimited number of teams. It corresponds to a schedule in Spordle Play.

Competitions already sanctioned are displayed in the Competition section of your My Tournament organization profile.

Important

• Approved competitions are available in Spordle HCR to register teams. These are the competitions that your federation has approved.

• Published competitions will be available in the public display and are therefore open for registration to all.

Make the following checks for each competition:

• Make sure that the correct competitions are listed.

  • You can delete a competition if no teams are entered or remove the publication date if a competition is unavailable. View the documentation The side panel of your request.

  • If a competition is missing, you can add it. This new competition will not be available for registration until it has been approved and published. View the documentation Request a sanction.

• For existing competitions, please ensure that

  • the dates are correct;

  • the number of places is correct;

  • the team entry fee is correct.

• Competition names have been set by default according to the category/division/class requested during sanctioning. This will be the name of the schedule in Spordle Play. If you wish to edit it, you can do so in this section, and it will be synchronized with Spordle Play.

Add Publication Date in the Competition

Publishing and Unpublishing Option: The update allows users to control the visibility of tournaments on Spordle HCR. Once approved, they can publish a tournament, ensuring it appears on the platform. Conversely, they can unpublish a tournament, removing it from public view while retaining all data within Spordle HCR.

Control Over Tournament Visibility: This feature gives organizers flexibility in managing tournament visibility, aligning with their scheduling and promotional strategies.

Approval requirement: Tournaments can be published only after the Federation approves the sanction request, which ensures that only authorized competitions are visible to users.

Open

Where to Find My Tournament

You can find your tournament's public page in the MY TOURNAMENT tab of your organization. You can copy the public link on the left to transmit it via your website or other means.

An other place to find your tournaments is on the Spordle page network.

https://page.spordle.com

Tournaments are displayed in the Federation and Regional Tournament tab, and each tournament organization has its page. So it's easy for your teams to find you and register.

How to Register my Teams

A team can be added to a tournament if it exists in the current season. Registrars must create their teams or rollover teams so that the teams are available. View the documentation Creating Teams. Note that it is not necessary to have players on the team to register for a tournament.

Once the tournament has been published, there are three ways to register a team for a tournament:

• As a tournament registrar, you can register a team from any organization and choose any category, even if this does not correspond to the original category of the team registered in your tournament. View the documentation Tournament - Register a team ;

• As an organization registrar, you can register a team for a tournament directly using Spordle HCR. This must be available for the team's category. View the documentation Organizations - Register a team;

• As a team member, you can register for a Spordle PAGE tournament. See Tournament documentation for details.

A team from a federated organization that uses Spordle HCR will be available in the team list when created. If the team comes from another federated organization that does not use Spordle HCR, it can be listed as an external team.

Changing a team in a competition

It is possible to change the competition when a team is in pending status or approved status.

Select the team concerned, then click on "Change competition" in the side panel.

You can then choose the new competition category for this team and submit the change.

Allow to change an team

The tournament registrar can replace an external team with a team already registered in the system, or replace a team with another existing team.

You will need to select the team with pending status whose change you wish to make, and then select change team from the action menu.

Then you can choose the existing team

Checking your Organization's Settings

Log in to Spordle ID in your tournament organization. If you don't have access, your parent organization (local or regional) can grant you access to the Tournament Registrar role.

• Once logged in, click on the Manage menu and then My Tournament to ensure the following information is accurate:

  • Organization logo: Verify that your organization's logo is uploaded. Click here for documentation on how to upload a logo.

  • Organization name: Ensure your organization's name is correctly displayed. Note: Do not add the year for the tournament to the name - this will be added automatically.

  • Address of your tournament: Check that the address provided is accurate.

  • Tournament staff: Add your tournament contacts to be displayed on your tournament page. Click here for documentation on how to add staff to your organization.

Verifying your Merchant Account

• If you process credit card payments, ensure your My Tournament profile has the correct merchant account information.

• If you don't have a merchant account and wish to process credit card payments, click here to create one.

Create Competitions

A competition in the Spordle ID platform is a tournament offered for a certain category, division, and class. Depending on your needs, it may have a limited or unlimited number of teams. It corresponds to a schedule in Spordle Play.

Competitions already sanctioned are displayed in the Competition section of your My Tournament organization profile.

Important

• Approved competitions are available in Spordle ID to register teams. These are the competitions that your federation has approved.

• Published competitions will be available in the public display and are therefore open for registration to all.

Make the following checks for each competition:

• Make sure that the correct competitions are listed.

  • You can delete a competition if no teams are entered or remove the publication date if a competition is unavailable. View the documentation The side panel of your request.

  • If a competition is missing, you can add it. This new competition will not be available for registration until it has been approved and published. View the documentation Request a sanction.

• For existing competitions, please ensure that

  • the dates are correct;

  • the number of places is correct;

  • the team entry fee is correct.

• Competition names have been set by default according to the category/division/class requested during sanctioning. This will be the name of the schedule in Spordle Play. If you wish to edit it, you can do so in this section, and it will be synchronized with Spordle Play.

Add Publication Date in the Competition

Publishing and Unpublishing Option: The update allows users to control the visibility of tournaments on Spordle ID. Once approved, they can publish a tournament, ensuring it appears on the platform. Conversely, they can unpublish a tournament, removing it from public view while retaining all data within Spordle ID.

Control Over Tournament Visibility: This feature gives organizers flexibility in managing tournament visibility, aligning with their scheduling and promotional strategies.

Approval requirement: Tournaments can be published only after the Federation approves the sanction request, which ensures that only authorized competitions are visible to users.

Where to Find My Tournament

You can find your tournament's public page in the MY TOURNAMENT tab of your organization. You can copy the public link on the left to transmit it via your website or other means.

An other place to find your tournaments is on the Spordle page network.

https://page.spordle.com

Tournaments are displayed in the Federation and Regional Tournament tab, and each tournament organization has its page. So it's easy for your teams to find you and register.

How to Register my Teams

A team can be added to a tournament if it exists in the current season. Registrars must create their teams or rollover teams so that the teams are available. View the documentation Creating Teams. Note that it is not necessary to have players on the team to register for a tournament.

Once the tournament has been published, there are three ways to register a team for a tournament:

• As a tournament registrar, you can register a team from any organization and choose any category, even if this does not correspond to the original category of the team registered in your tournament. View the documentation Tournament - Register a team ;

• As an organization registrar, you can register a team for a tournament directly using Spordle ID. This must be available for the team's category. View the documentation Organizations - Register a team;

• As a team member, you can register for a Spordle PAGE tournament. See Tournament documentation for details.

A team from a federated organization that uses Spordle ID will be available in the team list when created. If the team comes from another federated organization that does not use Spordle ID, it can be listed as an external team.

Changing a team in a competition

It is possible to change the competition when a team is in pending status or approved status.

Select the team concerned, then click on "Change competition" in the side panel.

You can then choose the new competition category for this team and submit the change.

Allow to change an team

The tournament registrar can replace an external team with a team already registered in the system, or replace a team with another existing team.

You will need to select the team with pending status whose change you wish to make, and then select change team from the action menu.

Then you can choose the existing team

Managing an external team

In Spordle ID Tournament, an external team is a team that is not directly affiliated to the organization or federation that is on the Spordle platform. It may belong to another organization or league and is not initially registered in the internal system. Example: a soccer team from Ontario. These teams must be added manually or invited to register via the tournament's public page in order to be integrated and be able to manage their participation in Spordle ID. When verifying registered teams, please ensure that external teams are indeed a team and not a federation-affiliated team, which would then appear in Spordle ID. This check must be carried out before the team is approved. If necessary, you can replace the team or move it to another competition.

External team registration

There are 2 ways to register an external team as a tournament registrar:

• Directly in your tournament management

Please refer to the related documentation for more details. Register a team

• Via your tournament's public page

Please refer to the related documentation for further details. Register an external team

Adding roster to an external team

As an tournament registrar you can add members on an external team prior to your tournament. This roster will be available inside Spordle Play automatically when the team will be approved. This will be possible for pending and approved team.

• Select the external team for which you want to add players to the roster.

• In the Action menu, select Add members.

• You now have a screen that will allow you to enter members. There is 2 modes :

  • one by one by default

  • the grid view that will allow you to copy and paste the data from an excel spreadsheet.

  • The following information can be added for a new player:

    • First name *

    • Last name *

    • Date of birth *

    • Gender *

    • Email

    • Position group

    • Jersey number

• After you save the member, you will be able to see the roster in the side panel and edit or delete that members.

Add a Spordle account.

It is also possible to link a Spordle account to an external team.

Once a Spordle account has been created, users will be able to add their team's roster members via the Management tab, as described above. They will not need to create a new account if they are participating in multiple tournaments outside their territory; they can simply use the same e-mail address to link their Spordle account to the external team registered.

Approve my Teams

The tournament registrar will be able to track registrations and approvals in the Teams menu of his tournament. Registered teams will be displayed in the tournament Teams section. The tournament registrar can filter by Competition and Status in this table.

Once the team has been approved, it will be displayed on Spordle PAGE and transferred to Spordle PLAY.

See our complete documentation Tournament - Team approval manage.

Remove a pending or declined team

You can only remove a team with a pending or declined status if there are no invoices linked to the team. This removal will synchronize with Spordle PLAY. You can delete a team by going to the side panel. In the action menu, select delete.

Remove an approved team from your tournament

To remove a team that has been approved for your tournament, you must complete the following two steps:

1. Go to the Teams menu in Spordle HCR, select the team to open the side panel, and then click Manage Approval to change its status to Declined.

2. Go to Spordle PLAY, click on your tournament schedule, select the team you want to delete, and click Delete.

Team synchronization between Spordle HCR and Spordle PLAY

When you approve a team in Spordle HCR, the system will synchronize the teams in Spordle PLAY. You do not need to create your tournament teams in Spordle PLAY.

The system synchronizes Spordle HCR and Spordle PLAY approximately every 10 minutes.

Make my Schedule and Enter my Results in Play

In a few days, we'll publish the steps you must follow to create your tournament schedules.

Any questions?

We're here to help. Feel free to request support by contacting our expert team on the platform.