Approval of your organization

You must submit your organization for approval at the beginning of each season. This action validates your organization's compliance with the requirements of your region/district, provincial sports organization (PSO) and national sports organization (NSO). All organizations must undergo this process.

To submit your organization for approval, you will need to ensure that the mandatory information is complete, i.e. that your organization's general information is filled out and up to date, and that the mandatory organization roles, i.e. the staff members who have been defined as mandatory by your PSO and NSO, are filled out.

A red notification will indicate if your organization is missing mandatory organization roles. Hovering your mouse over the notification will display the missing roles.

Submit for approval

Once you have completed all required information, click Submit for Approval to submit your organization to your parent organization for approval.

Your branch must approve the application. Please note that approval may be denied if your organization does not meet the criteria established by the parent organizations.

If approval is declined, the organization issuing the decline will indicate a reason for refusal. The organization's status will then be declined, and the submit for approval button will again be available, allowing you to resubmit for approval once the missing information has been completed.

For the time being, you can submit your organization for approval despite missing information, as the system will not block the submission at this stage. However, your parent organization can refuse approval.

Organization Status

Draft: Organization not yet submitted for approval

Pending: The organization is awaiting approval from the parent organization.

Approved: The organization has been approved.

Declined: One of the parent organizations has declined the approval request, which must be resubmitted once the missing information has been completed.

Print Club Memorandum and Insurance Certificate

You will receive a notification when your organization is approved. You will be able to print your Club Memorandum and Insurance Certificate by clicking on the Action button.