In a member profile, funding refers to financial assistance or economic support granted to cover part of the registration fees or costs associated with an activity or program. It reduces the amount payable by the member, often in the form of a grant, bursary, local support or fund-raising program. This funding amount is applied directly to the member's profile transactions and reduces the overall amount payable, after the parent's or carer's share has been settled.
In practice, funding can be applied as a separate payment, providing clear tracking and facilitating financial management for families and the organization.
For the funding option to be available, the invoice must be 100% paid. This means that you can apply financing only after the member has paid his or her share, if applicable. See documentation: Apply a payment
Follow the steps below to apply funding in a member's profile:
In the member's profile, go to the "Transactions" section.
Click on the transaction line for which you wish to add funding.
Click on the Action button and then Apply payment.
Apply a payment equivalent to the funding amount, e.g. $300.
In the payment method you can choose cheque, cash, interac transfer, depending on what you chose when you registered manually.
Once payment has been applied, proceed to a refund of the same amount.
It is advisable to indicate the source of funding in internal and external memos, so that the organization and the member can follow up afterwards.
Return to the transaction and reapply a payment.
In the payment method options, the "Funding" option will now be available.
You will need to select the member; the applicable funding amount cannot exceed the amount indicated under the member, which corresponds to the amount of the refund previously made.
Then click on confirm.
