Apply a funding in a member profil

Owned by Annick Chiasson
Last updated: Dec 19, 2024
3 min read

IIn a member's profile, funding refers to financial assistance or economic support intended to partially or fully cover the registration fees or costs associated with an activity or program. It reduces the amount payable by the member, often in the form of a grant, bursary, local support or fund-raising program. The funding amount is applied directly to the member's profile transactions in the form of a refund, thus reducing the overall balance to be paid. If the financing is partial, the reduction takes place once the parent's or carer's share has been recorded as payment received in the profile.

 

 

For the funding option to be available, the invoice must be 100% paid. This means that you can apply financing only after the member has paid his or her share, if applicable. See documentation: Apply a payment

Follow the steps below to apply funding in a member's profile:

  • In the member's profile, go to the "Transactions" section.

  • Click on the transaction line for which you wish to add funding.

  • Click on the Action button and then Apply payment.

 

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  • Apply a payment equivalent to the funding amount, e.g. $114,10.

  • In the payment method you can choose cheque, cash, interac transfer, depending on what you chose when you registered manually.

  • Once payment has been applied, proceed to a refund of the same amount.

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It is advisable to indicate the source of funding in internal and external memos, so that the organization and the member can follow up afterwards.

 

  • Return to the transaction and reapply a payment.

 

  • The “Funding” option is now available among the payment methods. Don't forget to indicate the source of funding in the notes section.

  • You will need to select the member concerned; the amount of funding applied cannot exceed the amount already recorded under the member, corresponding to the refund previously made. If the funding granted is less than this amount, you can enter a reduced amount. However, it will not be possible to adjust or add a second funding amount at a later date, as each funding amount is associated with a single reimbursement action.

  • Then click on confirm.