This section describes the payroll management procedure for officials.
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Payroll Periods
To get started, select your organization from the Organizations menu.
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You must select the assignment organization otherwise . Otherwise, the officials' transactions will not be displayed. |
Payroll management must be done in the Assignment Assigning tab of your organization under Payroll periods Pay Periods.In the
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Click + Pay Periods box, click on + Pay Period to create a pay period that corresponds corresponding to your payment frequency in the Pay Periods box.
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Enter the name of your period (for example: Period 1, Week from May 8th to May 21stOctober 1st to October 15th, etc.)
Enter the start and end dates of your pay period
Click on Save
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Official Transactions
To add official transactions, click on the name of the desired pay period.
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Click on transaction Transaction to display all transactions that have not been closed, and add the desired transactions in this period.
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Search Filter
To You have different search filters to find the officials you wish to assign, you have various search filters.
Assignment start and end dates
Match Game number
Participant name
Type of payment
Base
Travel
Per diem
Evaluation fee
Exhibition matchGame
Training feesInternship
Payment deductionWithhold
Other payment
Certified or uncertified match: select Yes or No; by default, the system searches all the games.
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Adding Officials to a Pay Period
Select the officials' matches games you wish to add to this pay period by ticking them in the left-hand column.
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Once you have added all the transactions to this pay period, click on Add at the bottom of the page.
You can search by certified or non-certified matches, simply by clicking on the toggle button. By default, the system searches for certified matches only.
Pay periods are displayed at the far right of each official.
Search Filter
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Search Filter
You have different search filters to find the officials you have assigned in this period, you have different search filters.
Participant: the name of the official you're looking for
Type: the type of amount paid
Schedule: the name of the assigned schedule
MatchGame: match game number
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Add Transaction
To add additional charges transactions to an official, e.g., travel, assessmentevaluation, internship, etc., you must click on Transaction on the date to which you wish to add charges.
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A window will appear in which you must pop up asking you to complete the required fields:
Match Game number
Participant name
Type of fee you wish to pay:
Travel expenses
Per diem
Evaluation fee
Exhibition matchGame
Internship fees
Payment deductionWithhold
You must enter a negative amount
Other payment
Date
Amount to be paidDate
Pay period
Description of payment
When finished, click on Save.
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Additional charges will be added on the day of the selected matchgame.
The black bubble indicates that a comment has been
Modify a Pay Period
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added.
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Remove an official from a pay period
To remove an official from a matchpay period, simply check off the desired officials you want to remove.
Then select either Assign pay period or Withdraw pay period Remove Pay Period on the right.
If you select Assign a pay period, a window will appear where you can select a different period from the drop-down menu and click Assign.
If you select Remove payroll period, the officials will simply Officials will be removed from the period and will no longer be displayed in appear on your list. If you wish to add them again, simply click on Transaction, and you 'll be able to can select them again.
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Close a Pay Period
Once the payments for a period have been made, you can close the pay period.
Click on the line of the desired requested pay period line.
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At the top of the payroll period page, select In the blue Active Period band, left-click on Close.
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A window will appear informing you indicating that this action is irreversible, so ; click on Close.
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IMPORTANT: Closing the period is irreversible, and transactions will be locked; no changes can be made once the period is closed. |
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A padlock in the Closed column yellow band will be displayed in your pay period, indicating the date the period was closed and informing you that it cannot be modified.
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In your pay period list, the status of the pay period you have will be indicated as Closed with the date on which it was closed.
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Claims
If , in your assignment settings, you authorize officials to submit claims , the in the Travel Expenses section of your assignment settings, claims submitted by officials will be displayed here.
For more information on this parameter, consult the Assignment parameter documentation.
Simply select the desired officials Select the officials, and three options will be availabledisplayed:
WaitingPend
Refuse Decline
Approve
Once you've selected your choice, a window will appear, allowing you to confirm it.
The status to the right of the claim will change according to the your chosen status you have chosen.
If you have approved the claim, the fee will be displayed in the pay period of the match game for which the fee has been claimed.
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Transaction Report
To export a transaction report, click on the desired pay period and click on Export.
A CSV file will be downloaded to your computer. To convert the file to Excel XLSX format, please consult the documentationConverting a CSV file to an XLSX file (Excel).
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