Each organization must create its own parameters at the start of the season. To do so, click on Offices in the left-hand menu and select your organization.
Then select the Assigning tab and click on Edit Settings.
Assignment Settings
Then select the desired settings:
Visible days: this is the number of days in advance when officials can see the games
Daily limit: this is the maximum number of games an official can be assigned to in a single day.
Assignment visibility: this is the visibility of an assigned official's name and status in assignments. You have three options:
Show Name and Status
Show Status Only
Hide information
Assign visible: allows you to choose whether or not to display the person who assigns games.
Supervisor visible: allows you to display or not the supervisor's assignment of games to officials.
Requests:
Authorize officials to request games: allows you to authorize or not officials to request to officiate games.
Declines
Allow officials to refuse assignments: allows you to allow or disallow officials to refuse assignments.
Remove officials when they refuse: allows you to immediately remove the official from the assignment when they refuse.
Disable refusals once confirmed: by activating this option, officials will not be able to refuse an assignment once it has been accepted.
Reason required: allows you to require a reason when an official refuses an assignment.
Minimum hours: you can specify the minimum number of hours before the start of a match before an official will refuse an assignment.
Travel Expenses
These options allow you to authorize an official to claim expenses. You must indicate the amounts paid in order to activate the fees, and your officials will be able to request a fee claim, which you will have to accept or refuse.
When you have finished configuring the assignment parameters, click on Save at the bottom of the page.
Payroll Periods and Claims
For the Payroll periods and Claims box, please refer to the Payroll Management documentation.
Officials
In this box, the list of officials who have selected your organization in their settings indicating that they are available to officiate in your office will be displayed.
However, you can add officials if they are not on your list. Click on + Add an official.
Select the participant and click Save once you've found him. He will then be added to your list of officials.
Scorekeepers
In this box, the list of scorekeepers that have selected your organization in their parameters, indicating that they are available for marking in your organization, will be displayed.
You can add markers if they are not on your list. Click on + Add official.
Select the participant and click Save once you've found him. He will then be added to your scorekeepers' list.
Officials List
The system lets you create customized lists of officials. You can create a list grouping your officials according to refereeing level or separate your types of officials. There are no limits to the lists you create.
By creating lists, you can better filter your officials when assigning them.
To create a list, click on + Add a list.
Enter the name you wish to give to this list and click on Save.
Then select your list to add officials.
Click on Add.
Then enter one member at a time by searching for their name. Once you've found the member you want, click on Add to add another member.
Once you've finished adding officials to your list, click Save.
Note: the lists created will be accessible in the official search when you make your assignments.
Attributes
If you wish, you can create a list of attributes that will enable you to select officials according to specific criteria when assigning them. This is a personal note added to the official's profile, to which only assignors have access; referees will not have access to this information.
You can create attribute lists based on the performance, skills, quality, ranking, etc. of your officials.
To create attributes, click on +Add an attribute type.
Then complete the required fields:
Name of your attribute type
The type of response value and the options depending on the type of value selected
Drop-down list: indicate the desired choices in your drop-down list, click on Add for each answer choice.
Text field: you don't have to enter anything; you'll have to add text when you add this attribute to an official.
Number: enter the minimum and maximum number that can be selected.
Click on Save
To add an attribute to an official, go to the official's profile and search for the participant menu. Select the Official tab, and under the calendar in the Attributes box, click +Add an attribute.
Select your organization and the desired attribute from the drop-down list, and indicate the value you wish to add to this official. Then click on Save.
Note: attributes created and added to officials will be accessible in the official search when you make your assignments.
Assignment System
Assignment systems indicate how many officials are needed for a match. Each system has a set of assignment rules which the assignor, the league, or the Federation can configure.
To begin, click on the arrow to the right of the Assignment Systems box or the heading itself, to display its contents.
All assignment systems will be displayed, showing you the number of officials required for each system.
If you click on the arrow next to the assignment system you wish to view, any rules that have been created will be displayed.
You can add a new assignment rule or modify an existing one.
Add an Assignment Rule
To add an assignment rule, click on the + Add assignment rule button.
if there are rules with overlapping criteria, it specifies the order in which priorities are to be set
Complete the required fields:
Categories: if you don't select any categories, this rule will apply to all categories.
Schedule types: select for which schedule type this rule applies. This rule will apply to all schedules if you don't select a schedule type.
Game duration, days, and before are optional options.
Order: if rule criteria overlap, you can add a number to specify the order in which priorities should be set.
Activate the Stop rule inheritance if you want this assignment rule to be applied by default to organizations below yours.
Modify an Assignment Rule
To modify an assignment rule, click on the one you wish to change.
Make the desired changes and click Save.
IMPORTANT: If you modify any assignment rules after creating your schedules, you must apply the new assignment rules to all your matches. For more details, consult the Apply assignment rules documentation.
Pay Structures
The pay structures display the official pay rates for each category of your games.
Note: your regional or provincial organization generally creates pay structures, but it is possible for assigners to add and modify their own organization's compensation structures.
To view the organizations' pay structures, click on the arrow to the right of the pay structures box or the banner to display its contents.
Add a Compensation Structure
To add a compensation structure, click on +Add a compensation structure.
Complete required fields:
Name: add a name to your structure.
Remuneration: indicate the salary for each official.
Click on Save.
Note: if you leave an official rate blank, it will be set to $0.00.
Add an Assignment Rule to the Compensation Structure
Once you've created your compensation structures, you MUST add an assignment rule so that it can be applied to the desired categories.
Note: you've given your structure a name, but no category has been linked to it. You can give a structure any name you like, so it's essential to link the category.
Click on an assignment rule to expand its contents, then click on +Add an assignment rule.
As with adding assignment rules to the assignment system, you must complete the same fields to select the categories to be linked to this structure. If you wish, you can complete the other fields.
Once finished, click on Save.
Note: you must create compensation structures and link assignment rules for each category for which you pay officials.
IMPORTANT: If you modify any assignment rules after creating your schedules, you must apply the new assignment rules to all your matches. For more details, consult the Apply assignment rules documentation.
Games Specifications
This parameter allows you to define the level of officiating for each category.
However, if you wish to assign an official who does not have the specified level, a message will be displayed telling you that the official is ineligible, as he or she does not have the required level.
To add a rule, click on +Add an assignment rule and complete the required fields, as for the assignment system and remuneration structure.
IMPORTANT: If you modify any assignment rules after creating your schedules, you must apply the new assignment rules to all your matches. For more details, consult the Apply assignment rules documentation.
Determining Assigners
This parameter enables rules to be processed when a match is created or updated, to determine which organization will assign the match.
To create an assignment rule, click on +Add an assignment rule.
Complete the required fields:
Select the type of assignment and its value according to the type chosen.
Assigned via:
Location
Schedule
Local team organization
Parent organization of local team
Assigned by:
select the organization from the drop-down list
Categories: select the categories you wish to add to this rule
Schedule type: select the type of schedule you wish to add to this rule
If required, select the other optional fields:
Game duration
Days
Before
Order
Stop inheriting rules
Click on Save
Note: you must create your own assignors for each category.
IMPORTANT: If you modify any assignment rules after creating your schedules, you must apply the new assignment rules to all your matches. For more details, consult the Apply assignment rules documentation.
Assignor Replacement Rules
If your league or organization has added assignor replacement rules, these will be displayed below this box.
Apply Assignment Rules
If, after creating your schedules, you modify assignment rules in assignment systems, compensation structures, match specifications or in the determination of assigners, you must re-apply the rules to existing matches.
If this action is not taken, your new rules will only be applied to new matches that are added, and not to matches that are already in your schedule.
To apply your new rules, go to the top of the Assignment tab page and click on the three small dots in the top right-hand corner.
Select Apply assignment rules.
Enter the start and end dates of your schedules.
You can indicate the category for which you have made changes, or leave the box blank. All categories will be displayed, but the rules will only be updated for the categories in which you have made changes.
All matches will automatically be displayed according to your selection.
If you have several matches, go to the bottom of the page and increase the number of matches per page by clicking on Lines per page.
Select the matches you want, or simply click on Game Number to select them all. There will be no impact if you select games for which you have not modified the rules.
If you have more than one page, select the desired games or all the matches on each page.
Once you have completed your selection, click on Apply at the bottom right of the page.
