Before starting your season schedule, you need to configure your office settings.
Office Setting
To get started, click on Office, find your Office, and click on it to select it.
Click on the three small dots at the top right of the page and click Edit Settings to access your Office's games settings.
General Tabs
The General tab lets you manage the organization's general settings
Administrative reports
Select which reports are sent to administrative roles.
Use the drop-down list to select report types.
Team reports
Select which reports are sent to teams and team managers.
Use the drop-down menu to select report types.
Contacts: select the default language for notifications.
Contact visibility
Select where you want league and team contacts to be visible. Use the drop-down menu to select the information.
Only in the profile member
In the team schedule and member profile
In the team and schedule page and the member profile.
Scheduling Tabs
The Scheduling tab lets you manage your organization's schedule settings.
In the Alignments section, make sure to select the following choices:
Conflict Enforcement
We suggest that you select Show a validation error in all three columns (Availability, conflicts, and constraints) to ensure that you are notified in the event of conflicting games.
Drafts
Defer conflict enforcement in draft
If you only want conflicts to be applied to drafts once published, drag the toggle to activate the function.
Include draft games during enforcement
Activate this function if you want draft games excluded when searching for games to apply.
Scheduling
Note: Please note these are defaults for newly created schedules. Existing schedules will not be affected.
Specify the default reservation time in minutes for all games in this schedule. This function is optional.
In the draft scheduler, you can select an organization whose rinks will come from this organization instead of the home team's organization; this function is optional.
Scorekeeping Tabs
The Scorekeeping tab lets you manage your scoresheet settings.
Scorekeeping
Select whether the home or away team will enter the results. Slide the toggle to make your selection.
Certification
Slide the toggle if games are to be certified by the League after results have been entered.
Lineups
Note: Please note these are defaults for newly created schedules. Existing schedules will not be affected.
Include Registrations: This toggle must be OFF. Otherwise, all players in a team's category will be displayed when a coach confirms his team's lineup for a game.
Allow Extras: this toggle must be ACTIVATED. By activating this field, you authorize a coach or official to add a player not registered to their team roster. The player or coach will only be added for the game and doesn't affect the League, administrator, or manager.
Default Periods
Note: Please note these are defaults for newly created schedules. Existing schedules will not be affected.
You can define default period settings for your organizations.
Settings can be modified from the organization's schedule.
Period settings can be changed at any time during a game. Organization and schedule settings will not affect games in progress.
Team Stats
The Team Stats tab lets you manage points systems, team rankings, and hidden statistics.
Note: Please note these are defaults for newly created schedules. Existing schedules will not be affected.
Points
Determines how points are given.
Use the drop-down list to select the point system to be used.
Sportsmanship Points
This option allows you to add points based on penalty infractions.
Use the drop-down menu to select the sportsmanship points to be used.
Standing
Specify the statistics to be used in team standing and the tie-breaking order.
Use the drop-down lists to select Property, Order, and Type. Use the arrows to quickly move a line up or down in the sorting list.
Delete a line by clicking on the X button and add a new line by clicking on + Add.
Public Display
Select the team statistics you want to hide on the website.
Use the drop-down list to select the statistics to be hidden. You can select more than one statistic.
Standings Hidden Divisions: This setting determines which divisions will publicly show standings.
Hidden Team Stats: Hidden stats will apply to all schedules.
Box Score Hidden Divisions: This setting determines which divisions publicly show box scores.
Player Stats
The Player Stats tab lets you manage skater, goalie standings, and hidden statistics.
Note: Please note these are defaults for newly created schedules. Existing schedules will not be affected.
Points
Indicate the number of points for a goal and an assist.
Standings Order for Skater and Goalie
Specify the statistics for skater and goalie standing and the tie-breaking order.
Use the drop-down lists to select Property, Order, and Type. Use the arrows to quickly move a line up or down in the sorting list.
Delete a line by clicking on the X button and add a new line by clicking on + Add.
Public Display
Select the skater and goalie statistics that will be hidden on the website.
Use the drop-down list to select the statistics to be hidden. You can select more than one statistic.
Skater Stats Hidden Divisions: This setting determines which divisions publicly show stats.
Hidden Skater Stats: Hidden stats will apply to all schedules
Goalie Stats Hidden Divisions: This setting determines which divisions publicly show stats.
Hidden Goalie Stats: Hidden stats will apply to all schedules
IMPORTANT: don't forget to save after selecting your settings. Click Save at the bottom of the page.
Summary Tab
The Summary tab displays specific information about the organization according to its type.
Administrative - Branch - District - Region
Organization: Logo, HCR ID (if applicable), type, and parent organization.
Organizations: Organization name and type.
Leagues: League name and type.
Association
Organization: Logo, HCR ID (if applicable), type, and parent organization.
Zone
Organization: Logo, Type, et organization parent.
Membres de l’organisation : Nom de l’organisation.
Note: If you wish to add organizations or leagues, please contact Spordle support.
Availability
For more details on adding availability or unavailability, please consult the documentation Add Availability.
Groups
For more details on creating and adding groups, please consult the documentation Groups.
Schedules
You can view all your organization's schedules here. Click on the schedule you want to access its page. To search for a schedule by category, enter the category in the search field on the left.
Please refer to the documentation Create a Schedule for information on schedules and schedule creation.
Penalties
Here, you can view the penalties assigned to players in your organization. You can add filters by clicking on Add Filter to precise your search. Then select one of the three options: Participant, Team, and Category. A box will appear, allowing you to enter the participant's name, the team's name, or the category you seek.
Click the blue links to access the participant, schedule team, or game pages.
Rinks
The Rinks tab lists all rinks associated with the Office, including their names and addresses.
To view a rink, click the blue link in its name. You can also access the Office's page by clicking its blue link.
Rinks that are primary in an organization will be displayed to the right of its name.
To add a rink in your Office, click on Add Rink.
Select the Rink from the drop-down menu to add to your Office.
Indicate whether the Rink is primary in your Office by sliding the toggle button.
If this Rink has league restrictions, please select the League from the drop-down menu.
Click on Save.
Teams
The Teams tab displays the list of teams associated with the organization, specifying name, category, Team ID, and Office.
If you want to see the team's information, click on the team's line, and you'll be directed to its profile page.
To add a team to an office, click the Add Team button.
Complete the required team information such as Team name, Season, Team ID, Category and Division, Office, and logo.
If you don't add a team logo, a default logo will be defined for you.
Click on Save to add the team.
Registration
ASK TOMI ABOUT THAT
Qualifications
ASK TOMI ABOUT THAT
Reports
The Report tab allows you to generate reports for your Office. Select the type of report from the drop-down menu; the Schedule Type and Schedule fields are optional.
Clicking the arrows in the top right-hand corner will display this tab in a pop-up window.
Assigning Tab
For information on the Assigning tab, please refer to the Assigning Setting documentation in the Assignor menu.
Setting Tab
Click on the Setting tab.
Groups
Groups allow you to divide schedules into multiple groups within a league.
Add Groups
To add a group, click the arrow on the right-hand side of the group heading, then click ADD GROUP.
Enter the required group information :
Enter group name
Select schedule type
Exhibition
Placement
League
Playoffs
Tournament
Championship
Select category (Optional -All categories will be selected if you leave the space empty)
Then click on SAVE to add the group.
Modify/delete groups
To modify a group, click on the arrow to the right of the group heading, then select the group you want to modify.
To modify a group, make the necessary changes to the group information, then click SAVE.
To delete a group, click the DELETE button to remove it from the organization permanently.
Constraints
Add Constraints
If you want to limit the number of games your teams play, click Constraints and then +Add Constraint.
Enter the required constraints information :
Number of maximum game
Number of total days
The schedule type (Optional -All schedules will be selected if you leave the space empty)
Modify/delete constraints
To modify the constraints, click on the arrow to the right of the constraints heading, then select the constraints you want to modify.
To modify constraints, make the necessary changes to the information, then click on SAVE.
To delete constraints, click the DELETE button to remove them from the organization permanently.
Roles
Add a role
You can add new users or change the role of existing users. To add a user, click on +Add Role.
Enter the required role information :
Name of the user: the system will only search for existing Spordle Play users.
Role: assign a role to this person
Office: The Office is registered by default and cannot be modified
Category: Optional -All category will be selected if you leave the space empty
Groups: Optional -All groups will be selected if you leave the space empty
Expiry: you can add an expiry date for this staff role
Disallow Report: if you do not want this person to have access to the report, slide the toggle to set it as active.
Click Save.
Note: It is possible to add a second role to the same person simply by following the above procedure again.
Modify/delete role
To modify the role, click on the arrow to the right of the role heading, then select the person you want to modify the role.
To modify the role, make the necessary changes to the role information, then click SAVE.
To delete the role, click the DELETE button to remove them from the organization permanently.
Notifications
Add Notifications
To add a notification to a user, click on the arrow to the right of the notification heading, then on ADD NOTIFICATION.
Enter the required notification information :
Name of the user: the system will only search for existing Spordle Play users.
The user must have at least one contact in the profile to receive emails.
Select the notifications the user will receive by sliding the toggle button to activate it.
Scheduling: A digest email is sent when there have been any game changes in the past hour
Assigning: An email is immediately sent when an assignment is declined
Game Reports: Game reports are sent after game completion
Major Penalties: Scoresheets with major penalties will be sent after game completion
Draft Sharing: An email is sent when access to a draft has been shared
Category: Optional -All category will be selected if you leave the space empty
Groups: Optional -All groups will be selected if you leave the space empty
Click Save.
Modify notifications
To change the notification choices a user receives, click on the arrow to the right of the notification heading, then select the user.
To Modify a notification, make the necessary changes to the information using the toggle buttons, then click on SAVE.
Assigning Change
If you make changes to your assigning rules after creating your schedules, you must apply these changes. Otherwise, they will not be applied to your schedule already created; the changes will only be applied to the new games or schedules you add.
To apply the changes, click on the three small dots at the top right and select Apply Assigning Rules.
Select the start and end date of your schedule where you want to apply your changes.
If you want to specify your search, select the category.
The list of games will appear as soon as you enter the start and end dates.
You can select the games you want by checking them individually, or you can select all the games by checking the top box in the header to select all games.
By default, the system will only display 50 games on the first page. If you want to display more games, go to the bottom of the page, click on Rows per page, and select the number of games per page you wish to display.
You can select a subset of settings to apply; otherwise, if none are selected, all settings will be applied.
When you have completed your selection, click Apply at the bottom left of the page.
