Before starting your season schedule, you need to configure your office settings.

Office Setting

To get started, click on Office, find your Office, and click on it to select it.

Open

Click on the three small dots at the top right of the page and click Edit Settings to access your Office's games settings.

Open

General Tabs

The General tab lets you manage the organization's general settings

Administrative reports

• Select which reports are sent to administrative roles.

  • Use the drop-down list to select report types.

Team reports

• Select which reports are sent to teams and team managers.

  • Use the drop-down menu to select report types.

  • Contacts: select the default language for notifications.

Contact visibility

• Select where you want league and team contacts to be visible. Use the drop-down menu to select the information.

  • Only in the profile member

  • In the team schedule and member profile

  • In the team and schedule page and the member profile.

Scheduling Tabs

The Scheduling tab lets you manage your organization's schedule settings.

In the Alignments section, make sure to select the following choices:

Conflict Enforcement

• We suggest that you select Show a validation error in all three columns (Availability, conflicts, and constraints) to ensure that you are notified in the event of conflicting games.

Drafts

• Defer conflict enforcement in the draft.

  • If you only want conflicts to be applied to drafts once published, drag the toggle to activate the function.

• Include draft games during enforcement.

  • Activate this function if you want draft games excluded when searching for games to apply.

Scheduling

• Specify the default reservation time in minutes for all games in this schedule. This function is optional.

• In the draft scheduler, you can select an organization whose rinks will come from this organization instead of the home team's; this function is optional.

Scorekeeping Tabs

The Scorekeeping tab lets you manage your scoresheet settings.

Scorekeeping

• Select whether the home or away team will enter the results. Slide the toggle to make your selection.

Certification

• Slide the toggle if games are to be certified by the League after results have been entered.

Lineups

• Include Registrations: This toggle must be OFF. Otherwise, all players in a team's category will be displayed when a coach confirms his team's lineup for a game.

• Allow Extras: this toggle must be ACTIVATED. By activating this field, you authorize a coach or official to add a player who is not registered to their team roster. The player or coach will only be added for the game and doesn't affect the League, administrator, or manager.

• Default Periods

• You can define default period settings for your organizations.

  • Settings can be modified from the organization's schedule.

  • Period settings can be changed at any time during a game. Organization and schedule settings will not affect games in progress.

Team Stats

The Team Stats tab lets you manage points systems, team rankings, and hidden statistics.

Points

• Determines how points are given.

  • Use the drop-down list to select the point system to be used.

• Sportsmanship Points 

• This option allows you to add points based on penalty infractions.

  • Use the drop-down menu to select the sportsmanship points to be used.

Standing

• Specify the statistics to be used in team standing and the tie-breaking order.

  • Use the drop-down lists to select Property, Order, and Type. Use the arrows to quickly move a line up or down in the sorting list.

  • Delete a line by clicking on the X button and add a new line by clicking on + Add.

Public Display

• Select the team statistics you want to hide on the website.

  • Use the drop-down list to select the statistics to be hidden. You can select more than one statistic.

    • Standings Hidden Divisions: This setting determines which divisions will publicly show standings.

    • Hidden Team Stats: Hidden stats will apply to all schedules.

    • Box Score Hidden Divisions: This setting determines which divisions publicly show box scores.

Player Stats

The Player Stats tab lets you manage skater, goalie standings, and hidden statistics.

Points

• Indicate the number of points for a goal and an assist.

Standings Order for Skater and Goalie

• Specify the statistics for skater and goalie standing and the tie-breaking order.

  • Use the drop-down lists to select Property, Order, and Type. Use the arrows to quickly move a line up or down in the sorting list.

  • Delete a line by clicking on the X button and add a new line by clicking on + Add.

 Public Display

• Select the skater and goalie statistics that will be hidden on the website.

  • Use the drop-down list to select the statistics to be hidden. You can select more than one statistic.

    • Skater Stats Hidden Divisions: This setting determines which divisions publicly show stats.

    • Hidden Skater Stats: Hidden stats will apply to all schedules

    • Goalie Stats Hidden Divisions: This setting determines which divisions publicly show stats.

    • Hidden Goalie Stats: Hidden stats will apply to all schedules

Summary Tab

The Summary tab displays specific information about the organization according to its type.

Administrative - Branch - District - Region

• Info at the top of the page: Logo, type, and parent organization.

• Organizations: Organization name and type.

• Leagues: League name and type.

Association - Club

• Info at the top of the page: Logo, HCR ID (if applicable), type, and parent organization.

Zone

• Info at the top of the page: Logo, Type, and organization parent.

 Availability

For more details on adding Availability or Unavailability, please consult the documentation Officials - Add Availability.

Groups

For more information on Groups, please consult the Groups documentation.

Schedules

You can view all your organization's schedules here. Click on the schedule you want to access its page. To search for a schedule by category, enter the category in the search field on the left.

Please refer to the documentation Create a Schedule for information on schedules and schedule creation.

Penalties

Here, you can view the penalties or ejections assigned to players in your organization. You can add filters by clicking on Add Filter to refine your search. Then select one of the three options: Participant, Team, and Category. A box will be displayed, allowing you to enter the participant's name, the team's name, or the category you seek.

Click the blue links to access the participant, schedule team, or game pages.

Click Export if you want to export your penalties or ejections reports.

Rinks

The Rinks tab lists all rinks associated with the Office, including their names and addresses.

Click the blue link in its name to view a rink. You can also access the Office's page by clicking its blue link.

Rinks that are primary in an organization will be displayed to the right of its name.

To add a rink in your Office, click Add Rink.

Select the Rink from the drop-down menu to add to your Office.

Indicate whether the Rink is primary in your Office by sliding the toggle button.

If this Rink has league restrictions, please select the League from the drop-down menu.

Click on Save.

Teams

The Teams tab displays the list of teams associated with the organization, specifying name, category, Team ID, and Office.

If you want to see the team's information, click on the team's line, and you'll be directed to its profile page.

You'll be taken to the office page by clicking the blue office link.

To add a team to an office, click the Add Team button.

Complete the required team information such as Team name, Season, Team ID, Category and Division, Office, and logo.

Click on Save to add the team.

Registration

The Registrations tab displays the list of all members registered in your Office with this information: the season, the participant name, the Office, and the division.

If you want to refine your search, you can select the division you wish to display by selecting it from the drop-down menu in the Division box.

Click Import if you want to export the registration reports.

Depending on your role and permissions, you can add registrations by clicking Add Registration.

• Search for the participant you want to add

• Select the Season

• Select the Division

• Select the Office if it is different from what is displayed

Click Save

Qualifications

The Qualifications tab displays the list of all official qualifications in your Office with this information: the season, the participant name, the category, the level, the grades, the Office, and the expiration date.

To refine your search, select the level and category you wish to display by selecting them from the Level and Category box drop-down menu.

Click Import if you want to export all the qualifications reports, and if you wish to import grades only, click on Import Grades.

Depending on your role and permissions, you can add Qualification by clicking + Add Qualification.

Depending on your sport, complete the required information on the participant and his qualifications, and click Save.

Reports

The Report tab allows you to generate reports for your Office. Select the type of report from the drop-down menu; the Schedule Type and Schedule fields are optional.

Clicking the arrows in the top right-hand corner will display this tab in a pop-up window.

Assigning Tab

For information on the Assigning tab, please refer to the Assigning Setting documentation in the Assignor menu.

Setting Tab

Click on the Setting tab.

Groups

Groups allow you to divide schedules into multiple groups within a league.

Add Groups

To add a group, click the arrow on the right-hand side of the group heading, then click +Add Group.

Enter the required group information :

• Enter group name

• Select schedule type

  • Exhibition

  • Placement

  • League

  • Playoffs

  • Tournament

  • Cup

  • Championship

• Select category (Optional -All categories will be selected if you leave the space empty)

Then click on Save to add the Group.

Modify/delete groups

To modify a group, click on the arrow to the right of the group heading, then select the group you want to modify.

To modify a group, make the necessary changes to the group information, then click Save.

To delete a group, click the Delete button to remove it from the organization permanently.

Constraints

Add Constraints

Click the Constraints tab to limit your teams' games, then +Add Constraint.

Enter the required constraints information :

• Number of maximum game

• Number of total days

• The schedule type (Optional -All schedules will be selected if you leave the space empty)

Modify/delete constraints

To modify the constraints, click on the arrow to the right of the constraints heading, then select the constraints you want to modify.

To modify constraints, make the necessary changes to the information, then click on SAVE.

Click the DELETE button to delete constraints permanently to remove them from the organization.

Roles

Add a role

You can add new users or change the role of existing users. To add a user, click on +Add Role.

Enter the required role information :

• Name of the user: the system will only search for existing Spordle Play users.

• Role: assign a role to this person

• Office: The Office is registered by default and cannot be modified

• Category: Optional -All category will be selected if you leave the space empty

• Groups: Optional -All groups will be selected if you leave the space empty

• Expiry: you can add an expiry date for this staff role

• Disallow Report: if you do not want this person to have access to the report, slide the toggle to set it as active.

Click Save.

Modify/delete role

To modify the role, click on the arrow to the right of the role heading, then select the person you want to modify the role.

To modify the role, make the necessary changes to the role information, then click Save.

To delete the role, click the Delete button to remove them from the organization permanently.

Notifications

Add Notification

To add a notification to a user, click on the arrow to the right of the notification heading, then on + Add Notification.

Enter the required notification information :

• Name of the user: the system will only search for existing Spordle Play users.

  • The user must have at least one contact in the profile to receive emails.

• Select the notifications the user will receive by sliding the toggle button to activate it.

  • Scheduling: A digest email is sent when there have been any game changes in the past hour

  • Assigning: An email is immediately sent when an assignment is declined

  • Game Reports: Game reports are sent after game Significantetion

  • Major Penalties: Scoresheets with major penalties will be sent after game completion

  • Draft Sharing: An email is sent when access to a draft has been shared

• Category: Optional -All category will be selected if you leave the space empty

• Groups: Optional -All groups will be selected if you leave the space empty

Click Save.

Modify notifications

To change the notification choices a user receives, click on the arrow to the right of the notification heading, then select the user.

To Modify a notification, make the necessary changes to the information using the toggle buttons, then click on SAVE.

Assigning Change

If you make changes to your assigning rules after creating your schedules, you must apply these changes. Otherwise, they will not be applied to your schedule already created; the changes will only be applied to the new games or schedules you add.

To apply the changes, click on the three small dots at the top right and select Apply Assigning Rules.

Select the start and end date of your schedule where you want to apply your changes.

If you want to specify your search, select the category.

The list of games will appear as soon as you enter the start and end dates.

You can select the games you want by checking them individually, or you can select all the games by checking the top box in the header to select all games.

By default, the system will only display 50 games on the first page. If you want to display more games, go to the bottom of the page, click Rows per page, and select the number of games you wish to display.

You can select a subset of settings to apply; otherwise, if none are selected, all settings will be applied.

When you have completed your selection, click Apply at the bottom left of the page.