Configuration - Teams restrictions

Navigate to the Settings tab

• Select Team Restrictions from the settings menu. Click Add.

Open

• A screen will appear where you can select divisions and categories.

  • There is an option to select multiple divisions at the same time.

Open

• Once you have put in your restrictions, click Create.

Information on Different Restrictions

Enforced vs. Active

• Enforced: If the restriction is enforced (the enforced checkbox is clicked on), you will not be able to execute your action. e.g., if the roster limit of 20 players is enforced, you will not be able to add a 21st player. If the enforced checkbox is not clicked on, you will only receive a warning pop-up.

• Active: If the restriction is active (the active checkbox is clicked on), HCR will know to apply this restriction, and will give you a waring message if . If the checkbox is not clicked on, the system will ignore this restriction.

Team Restrictions General

Player Allotment

A team’s player allotment is the total number of players on a roster, and must include active, affiliate, and released players.

For example, this should be the total of:
Active Players 17
Affiliate Players 15
Released Players 5
Total Player Allotment: 37

Maximum Number of Players

• This is the total number of active players allowed on the roster at one time.

Maximum Import Registrations:

• This is the total number of import players allowed on the roster at one time.

Maximum Affiliate Registrations

• This is the total number of affiliate players allowed on the roster at one time.

Maximum Released Registrations

• This is the total number of released players allowed on the roster at one time.

Maximum Tryout Registrations

• This is the total number of tryout players allowed on the roster at one time.

Protect Registration Date

• By selecting Yes, you will not be able to edit the player's date when added to the roster.

Protect Release Date

• By selecting Yes, you will not be able to edit the player's date when released from the roster.

Team Fee

• This is a dollar amount charged to each team to allow them to be registered to a division within your branch.

• Could be referred to as a set-up fee, admin fee, or hosting fee.

• When a fee is entered, it will be added to the Team List report.

Registration Settings

• Allow All Cards:

  • This allows any player, even if they have not been on a team before, to be rostered.

• Must-Have Previous Card:

  • In order to be rostered a new team, they must have been rostered during a previous season.

Released registration setting

• Indicates if the user can release players or not. The following options can be selected:

  • Allow of editing of release registration

  • Lock-approved release registration

Keep Team Approbation on Jersey # Changes

• By selecting Yes, you will allow the MHA to adjust the jersey numbers on the roster without affecting the Teams approval status.

Participant Requires a Pre-Registration

• By selecting Yes, players will need to have a registration for the current season in HCR.

Send e-mail Notice on Team Changes.

• By selecting Yes, you will enable notifications when team changes are made.

Minimum Age

• You can specify the minimum age of a player on a roster team.

Maximum Age

• You can specify the maximum age of a player on a roster team.

Override the Validation of the Primary Team

• By selecting Yes, a player can be added as an active player on more than one team (double carding).

Qualifications Required to be Valid Until End of Season

• By selecting Yes and setting this restriction to enforced, an active player, affiliate player, and team official can only be added if their qualification does not expire before the end of the season. If this option is not enforced, only a warning message will be displayed to inform you that the member's qualification will expire before the end of the season.

Jersey Numbers Must Be Unique

• By selecting Yes, all jersey numbers on the Roster must be unique as the players are being entered.

Maximum age for an affiliated player

• This is the maximum age for affiliated players on the team roster.

Minimum age for an affiliated player

• This is the minimum age for affiliated players on the team roster.

Maximum allowed underage players.

• The number of underage players allowed on a team roster is entered.

Maximum allowed overage players.

• The number of overage players allowed on a team roster is entered.

Configure a date to lock rosters

A date can be added so that no changes are allowed in a team roster after this date. The team lock characteristics are set at three different levels:

• Default Hockey Canada

• A team restriction

• On a team roster

Set up a lock date for affiliated players

• A date can be added so that no affiliate players can be added to a team roster after this date.

Allow NRP share

• Allow the addition of non-resident players (transfer type NRP) on a team roster.

Team submit required position

• By selecting one or more positions, these will be mandatory for the team roster to be approved.

Team restrictions—Print

Print affiliated players

• By selecting Yes, the affiliated players will be displayed on the roster when printed.

Print imported players

• By selecting Yes, the imported players will be displayed on the roster when printed.

Print tryout players

• By selecting Yes, the tryout players will be displayed on the roster when printed.

Print released players

• By selecting Yes, the released players will be displayed on the roster when printed.

Require team approval to print team roster

• By selecting Yes, the team must be approved status to be printed.

Print approved players only.

• By selecting Yes, when the roster is printed, only the approved players will appear.

Print approved coaches only.

• By selecting Yes, when the roster is printed, only the approved coaches will appear.

Print approved staff only.

• By selecting Yes, when the roster is printed, only the Approved staff will appear.

Show team roster approval box

• By selecting Yes, to one of the options, the approval box will be added to the printed roster.

Team Roster report field exclusion

• If you select any fields in the drop-down menu, they will not appear on the printed rosters. You can select one field, all fields, or any combination of fields.

Team roster report field inclusion

• If you select any fields in the drop-down menu, they will appear on the printed rosters. You can select one field, all fields, or any combination of fields.

Exclude released bench staff from printing

• By selecting Yes, released bench staff members will not appear in the printout of the team roster.

Display team sponsor name in team roster

• By selecting Yes, if a sponsor has been added to one of your teams, it will be displayed in the team roster.

Team Restrictions—Background Check

Valid background check status

• You can select one of the fields from the drop-down menu to set the background check status. You can select one field, all fields, or any combination of fields.

Required background check member type

• You can select one of the fields from the drop-down menu to define which type of member background check is required. You can select one field, all fields, or any combination of fields.

Required background check member type for team validation

• You can select one of the fields from the drop-down menu to define which type of member background check is required for team approval. You can select one field, all fields, or any combination of fields.

Team Restrictions — Qualifications

• You can define the qualifications needed in the division and class of your team restrictions.

• Select the qualification(s)

• Select the position (coach, assistant coach, safety officer, etc.)

• Define the restriction as All Mandatory or At least one Mandatory

  • All Mandatory - For the position chosen, all the qualifications selected need to be completed on the members profile.

  • At least one Mandatory - For the position chosen, the member needs to have completed at least one of the qualifications listed.