Team profiles

The team profile page is where we can edit our team's contact information after the team is created and where we can register players. To search for a team, you can select several criteria, such as team status, divisions, categories, and gender identity of teams. Once you have made your selection, click on Search.

Open

Side panel of a team

A side panel will open on the right by clicking on a team. You will be able to see the team's information quickly, so you don't have to open the team to get those statistics.

General tab

In the General tab, the number of players (depending on the type of player), the team staff (depending on the type of staff), and the players' names on the team roster can be displayed.

You can display all types of players and staff by clicking on See more (orange arrow).

Open

Clicking on the small + next to the list of players in the Team roster allows you to open all player profiles in one screen with a tab for each player. This allows you to validate any section on one screen and move from one player profile to another.

Contact tab

The contact information of the team and the organization will be displayed in the Contact tab.

Comments tab

In the Comments tab, comments can be added by the MHA or branch.

Action button

By pressing the Action button, if the team has not yet been approved, you have the option to:

• Validate a member

  • It lets you know why a player cannot be added to the team.

• Submit the team for approval

• Delete the team (No member must be registered in the team to delete a team)

• Export Roster (PDF)

By pressing the Action button, if the team has been approved, you have the possibility to :

• Validate a member

  • It lets you know why a player cannot be added to the team.

• Reject the team (depending on your user rights)

• Cancel approval request

• Delete the team (No member must be registered in the team to delete a team)

• Export Approved Roster (PDF)

Print team book

If you want to print multiple team books from the team's home page, you can select by checking the teams on the left. A side panel will open on the right. Click the Action button and select Export Roster (PDF).

Profile of a team roster

To access the complete team profile, click on the team # in blue.

Once on the team's profile, several elements appear:

General team information

Red square: Information about the team, including the team number, its category, and its status

Team Statistics

Blue square: Team statistics sorted by gender identity (number of regular players, affiliates, overage, etc.) and number of team officials (coach, assistant, security guard, etc.)

Verify rules

Purple arrow: Allows you to see team restrictions that are not respected

Action button in the team roster

Orange arrow: Action button that allows you to

• Add to a league or tournament

  • This option lets you add a team to a league or register your teams in a tournament

• Send a communication to your team members (click here to see the communication module)

• Edit the roster

• Validate a member (allows you to be informed of all the reasons why a player cannot be added to the team)

• Confirm all missing waivers

  • You can confirm the waivers in batches on the team roster

  • The system will ask you what type of agreement you have with the members (verbal or physical)

  • The waivers of the members with unsigned waivers will be updated

  • This action will appear on each profile as for other signed waivers

• Submit for approval or cancel approval (depending on team status)

• Reject team (depending on your user rights)

• Delete the team (No member must be registered in the team to delete a team)

• Organization team transfer (depending on your user access permissions)

• Export the team roster to CSV or Excel (green square)

  • The export button will be disabled if the team roster is empty.

  • It will also be disabled if the team roster is not approved and the Required approval to print team roster setting is activated in the team restrictions list.

Team roster tab

In the Team roster tab, you have a filter section that allows you to easily filter players according to their status (injured/eligible, overage/underage, etc.) or their deficiencies (member profile incomplete, required fields missing, critical waiver to sign, background check)

• You will also find your lists of the active roster, affiliated players, team officials, and released participants.

• Clicking on the small + (red arrow) circle will allow you to open all player profiles in one screen with a tab for each player. This allows you to validate any section on one screen and move from one player profile to another.

• Clicking on the arrow at the end of the screen on the right (blue arrow) will open the list of selected members. You can click on Action to send a message to the members of this list (click here to see the communication module) or edit your team roster.

• You can add a member to your team roster by clicking on Add.

Team information tab

In the team information tab of your team roster, you will find General Infos about the team and the Team Contacts. You can change the information and the team contact by clicking on Edit.

If you wish to add a team contact to your team roster, click Display on Team Roster PDF. If the wrong contact is added to your team roster, uncheck it and check the desired contact.

You will also find Team Comments added by your Provincial or Branch Registrar and the Team Approval Logs on the Team Information tab. You can add a comment to the team by clicking +Add.

Transfer an organization team

• According to your roles and permissions, it is possible to change the organization of a team.

• Select the team you want to change organization in the Teams menu and click on it to access the team profile.

• Then click on the 2nd tab, Team Information.

• Click on Edit in the top right-hand corner of the Team Information box.

• At the bottom of the page, in the Organization box, select the organization to which you wish to transfer the team.

• Click on Save.

• The team organization will be automatically modified, and the system will display the successful action.

Settings Tab

In the Settings tab of your team roster, the team restriction and the qualification restrictions selected by your branch will be displayed. You can see the restrictions that may prevent you from adding a member, printing the team, etc.

Side panel of a member in a team roster

General tab

By clicking on the line of a member, you can see in the tab General :

• Modify his position (by clicking on the blue pencil)

• Change his jersey number (by clicking on the blue pencil)

• Modify his status (by clicking on the blue pencil)

• Modify if this player is on a tryout or imported

• See the member's qualifications

Action button of a member in a team roster

By clicking on the Action button

• Send a message to members (click here to see the communication module)

• Release the member

• Remove the member (according to your rights)

Teams tab

The member's team history will be displayed by clicking on the Teams tab.

Comments tab

You can comment on the member by clicking on the Comments tab.

The red badge under the Action button (blue square) indicates deficiencies in the member's file (unconfirmed member, incomplete profile, expired background check, missing document, etc.). Move your mouse over the red badge, and it will indicate what is missing from the member's file.

Rules to remember when adding a member to your team

• It is impossible to add a blocked participant to a team roster (like the feature for older or younger players), but it will be possible to search for them and see that they are blocked.

• Participants with outstanding balances cannot be added to a team roster - it will still be possible to search for them and see them in a search, but it will not be possible to add them until the outstanding balances are paid.

• If a player is released (using the ACTION button), the player is moved from the list of active players to released players. The number of players in the summary decreases by one, the number of released players increases by one, and the player's status on the list of released players changes to PENDING. No rules in the system are associated with pending released players, but they can be reported and approved on the released list.

• Underage/overage player - at the branch settings, you can define the number of underage/overage players allowed per division and the maximum and minimum age.

  • The system will respect this rule on the list (i.e., it should not allow more than the set limit of underage and overage players).

• If you validate a player, you should be able to see that player in the Search and see that the system flags them as too old or too young for the division.

• Depending on the permissions, the user can override and add a player that is too old or too young or not add them if they do not have that permission.

• If a player is listed as injured and ineligible, their season is over, and the number of cards should decrease for each player identified as injured/ineligible.

• If they are injured/ineligible, they should still appear as approved.