Organizations - Background Checks

Depending on your user role, you are required to configure background checks for your child organizations.

In the Settings tab, click on Edit. Then click on the button to Enable background checks and click on Add.

Open

Open

Complete the required fields:

• Validation type (select the type of validation desired)

• Member type (player, coach, official, volunteer, and bench staff) Note: Rules can now be set up differently for each member type.

• Duration (1 year, 2 years, or 3 years)

• Expiration method

  • Fixed period: The background check will expire after the combined date and duration. If the total duration exceeds the year duration, the system will cut off 1 year. However, it is essential to keep in mind that for a given period, the cut-off date is June 1st.

    • So, if a background check is entered with the end date of July 1st, 2022, the system will calculate the expiration date for June 1st, 2022.

    • But, if the expiry date is March 1st, 2022, the calculation was based on June 1st, 2021.

  • Fixed date: The background check will expire after a specified time from the creation date.

• Compliance due date (optional)

  • This is the latest date when the background check needs to be completed. After this date, the member will be flagged as deficient.

• Minimum age (optional)

  • If no minimum age is entered, a background check will be required for all members of that type.

• Supporting document required

  • You can check the box to make a supporting document mandatory.

Once the fields are completed, click on Save.

You can delete a setting by clicking on the red trash on the right and duplicate a setting by clicking on the small square on the right.

In the background Check Types tab, all backgrounds can't change or delete fees when submitting a permit application.