Registration Fees

The registration fee is the amount required for a participant to register for an activity during a specific period or season.

1 Registration Fees Page
2 Adding a Registration Fee
- 2.1 Add a New Fee
- 2.2 Rollover of Registration Fees
3 Modify Registration Fees
4 Duplicate a Fee
5 Delete a Registration Fee

Reminder: Please note that membership fees must be activated at the provincial and regional organization level in order for the club to create registration fees. If membership fees are not activated, the category will be grayed out in the registration fee creation drop-down menu.

BEST PRACTICES FOR YOUR REGISTRATION FEES

Name your registration fees generically.
Do not include season date, year of birth, age, practice days or match days in the name of your registration fee.
- EXAMPLE:
  - Summer U09-CDC Male
  - Summer U14-REG Female
  - Winter U17-LDIR Male
  - 9U - Mixed
  - 13U - Female
  - Rally Cap - Mixed
Keep in mind that your registration fees can be used next season. This will save you having to change all your registration fee names.
If necessary, don't forget to update the additional questions, which will be displayed in your registration fees.
Make sure you have indicated the correct amounts for your regular, early, and late fees.
Make sure that the status of your registration fees is active.

Registration Fees Page

From the Catalog / Registration Fees menu, you will find a list of registration fees created for that season.

You can enter partial or full from the search box to filter the display on the screen.
You can click on the directional arrows to sort by that column.

The list of registration fees will be displayed.

Order : It’s the order in which registration fees are displayed
Name: It’s the name of the registration fees
Category : It’s the division of the fee
Registration Fees : It’s the cost of the registration fee
Available Places: It’s the total amount of places that have been set up
Total Sold : It’s the amount sold
Status : It’s the status of the registration fees

Adding a Registration Fee

Click on Registration Fees from the list of options under the Catalog menu.
Click +Add
Choose between Create a fee or Rollover

Add a New Fee

Click +Add
Choose Create a fee

Complete the requested information:

Fields marked with an * are required

Type of member: Select the type of member you want from the following:
- Player
- Coach
- Official
- Volunteer
- Bench Staff
Active: By selecting Inactive, no registrations can be made.
Available Places: If this option is used, you can limit the number of registrations for this division.
Display order: This option lets you define the order in which your fees are displayed in your online store.
Waiting list: Once all places have been filled, participants will have the opportunity to join the waiting list, free of charge at the time of registration.
It is possible to increase the registration limit once it has been reached. However, all pending registrations must first be processed (either accepted or cancelled).

Note : Please refer to the waiting list management documentation for any questions you may have: waiting list management

Show Remaining Spaces: Check if you want to display the number of places available on the waiting list.
Division *: Select the desired division. Only members of this age group will be able to register in this division, unless you define a minimum and maximum age.
Category: You can select the category, corresponding to the level of competition, according to the chosen division.
Minimum Age - Maximum Age: You can select a division and indicate the minimum and maximum age of participants.

This option is only available if activated by your provincial organization.

Tip: To create registration fees for multiple age divisions, you must select the desired maximum age division and customize the minimum and maximum age.

The maximum age must not exceed the age of the selected division according to your Federation's age chart.

In the example below, the U13 division has been selected, the minimum age has been set to 6, and the maximum age to 13 corresponds to the selected division.

The selection of minimum and maximum ages allows participants of these ages to enter, even if they do not correspond to the division age.

They will not be marked as "underage" or "overage".

However, they cannot be assigned to a team in the division if team restrictions are not updated to include these ages.

Name *: Enter the name of your registration fee. If your registration applies to multiple age divisions, be sure to enter a meaningful title indicating the ages of the registration fee.
Activity Season *: You must select the activity season to which the registration fee relates.
Registration Fee *: Enter the amount of your registration fee.
Early Registration Fee: If you wish to offer an early registration fee, enter the fee amount and the date and time before the fee is active.
Late Registration Fee: If you wish to offer a late registration fee, enter the fee amount and the date and time after the fee is active.

Catalog Information to Add

Questionnaires: Select the questionnaire you want for your registration fee.
Waivers: Select the waivers you want for your registration fee.
Installments: Select the installments you want for your registration fee.

Additional questions for activities

This section concerns only those organizations that use this option.

Note: additional questions for activities will be displayed with your registration fee when members register in your online store.

Training per week: Select the number of workouts per week.
Training days: Select training days.
Training Day Info: Enter additional information about the training days.
Games per week: Select the number of games per week.
Game Days: Select the players for the practice days.
Game Day Info: Enter additional game day information.

Once completed, click on Add.

Rollover of Registration Fees

You can rollover registration fees from a previous season. To do this, you must be in the season where the fees will be imported.

Click +Add
Choose between Rollover

Use the drop-down to select a previous season to copy from
Click Search
Click Next

Select the fees you want to copy, or click on Select All
Click Next

Review the registration fees, if you need to change the ones you want to carry forward, click Previous.

If you want to change your registration fee, click on the gear. Follow these steps below:
- You can edit the dates and amount if your fees include early or late fee configuration.
- If applicable, select Instalments.
- Select the Activity Season.
- If additional questions are created, these will be filled in with the existing answers from the previous season.
- Make the required changes and click on Save.

Note: if you have forgotten to make your changes or do not yet have certain information, you can modify this information in the side panel of each registration fee after it has been created.

Otherwise, once verified, click Create to import the selected registration fees into the current season.

The system will confirm the rollover of your registration fees. Click on Close to import the fees into the current season.

Modify Registration Fees

By clicking on the line for your registration fee, a side panel will open to your right. You can press action and then edit. A table will open in which you can make the changes. You can also make changes directly in the side panel, under the "Fee" or "Catalog" tab, by clicking on the blue pencil icon when it appears.

Note: The additional questions section is only available to users with this option.

Duplicate a Fee

Once you have one fee set up, you can use the option to duplicate a fee. This will copy the fee options; you can edit the division, name, available places, etc.

To duplicate a fee, click on the line you want to copy from and open the side panel. From the Action button, click Duplicate.

Delete a Registration Fee

From the Action button, you can delete a registration fee. To delete a fee, it can’t be attached to an online store, or it can’t have been used in a registration.