Registration Fees

The registration fee is the amount required for a participant to register for an activity during a specific period or season.

Registration Fees Page

From the Catalog / Registration Fees menu, you will find a list of registration fees created for that season.

• You can enter partial or full from the search box to filter the display on the screen.

• You can click on the directional arrows to sort by that column.

The list of registration fees will be displayed.

• Order : It’s the order in which registration fees are displayed

• Name: It’s the name of the registration fees

• Category : It’s the division of the fee

• Registration Fees : It’s the cost of the registration fee

• Available Places: It’s the total amount of places that have been set up

• Total Sold : It’s the amount sold

• Status : It’s the status of the registration fees

Open

Adding a Registration Fee

• Click on Registration Fees from the list of options under the Catalog menu.

• Click +Add

• Choose between Create a fee or Rollover

Open

Add a New Fee

• Click +Add

• Choose Create a fee

Complete the requested information:

• Type of member: Select the type of member you want from the following:

  • Player

  • Coach

  • Official

  • Volunteer

  • Bench Staff

• Active: By selecting Inactive, no registrations can be made.

• Available Places: If this option is used, you can limit the number of registrations for this division.

• Display order: This option lets you define the order in which your fees are displayed in your online store.

• Waiting list: Once all places have been filled, participants will have the opportunity to join the waiting list, free of charge at the time of registration.

  It is possible to increase the registration limit once it has been reached. However, all pending registrations must first be processed (either accepted or cancelled).

• Show Remaining Spaces: Check if you want to display the number of places available on the waiting list.

• Division *: Select the desired division. Only members of this age group will be able to register in this division, unless you define a minimum and maximum age.

• Category: You can select the category, corresponding to the level of competition, according to the chosen division.

• Minimum Age - Maximum Age: You can select a division and indicate the minimum and maximum age of participants.

• Name *: Enter the name of your registration fee. If your registration applies to multiple age divisions, be sure to enter a meaningful title indicating the ages of the registration fee.

• Activity Season *: You must select the activity season to which the registration fee relates.

• Registration Fee *: Enter the amount of your registration fee.

• Early Registration Fee: If you wish to offer an early registration fee, enter the fee amount and the date and time before the fee is active.

• Late Registration Fee: If you wish to offer a late registration fee, enter the fee amount and the date and time after the fee is active.

Catalog Information to Add

• Questionnaires: Select the questionnaire you want for your registration fee.

• Waivers: Select the waivers you want for your registration fee.

• Installments: Select the installments you want for your registration fee.

Additional questions for activities

• Training per week: Select the number of workouts per week.

• Training days: Select training days.

• Training Day Info: Enter additional information about the training days.

• Games per week: Select the number of games per week.

• Game Days: Select the players for the practice days.

• Game Day Info: Enter additional game day information.

Once completed, click on Add.

Rollover of Registration Fees

You can rollover registration fees from a previous season. To do this, you must be in the season where the fees will be imported.

• Click +Add

• Choose between Rollover

• Use the drop-down to select a previous season to copy from

• Click Search

• Click Next

• Select the fees you want to copy, or click on Select All

• Click Next

• Review the registration fees,  if you need to change the ones you want to carry forward, click Previous.

• If you want to change your registration fee, click on the gear. Follow these steps below:

  • You can edit the dates and amount if your fees include early or late fee configuration.

  • If applicable, select Instalments.

  • Select the Activity Season.

  • If additional questions are created, these will be filled in with the existing answers from the previous season.

  • Make the required changes and click on Save.

Otherwise, once verified, click Create to import the selected registration fees into the current season.

• The system will confirm the rollover of your registration fees. Click on Close to import the fees into the current season.

Modify Registration Fees

By clicking on the line for your registration fee, a side panel will open to your right. You can press action and then edit. A table will open in which you can make the changes. You can also make changes directly in the side panel, under the "Fee" or "Catalog" tab, by clicking on the blue pencil icon when it appears.

Duplicate a Fee

Once you have one fee set up, you can use the option to duplicate a fee. This will copy the fee options; you can edit the division, name, available places, etc.

To duplicate a fee, click on the line you want to copy from and open the side panel. From the Action button, click Duplicate.

Delete a Registration Fee

From the Action button, you can delete a registration fee. To delete a fee, it can’t be attached to an online store, or it can’t have been used in a registration.