Introduction

A team restriction is a restriction imposed on a player or team that defines the conditions under which the player may participate in a specific team. These restrictions may vary according to the rules established by a sports organization, league, or federation and are often used to frame team composition and ensure fair play.

Examples of team restrictions:

• Age or category: A player may be restricted to playing only in a specific age category.

• Transfers: Players recently transferred from one club to another may be subject to a period of ineligibility.

• Level of competition: Certain players may be restricted to specific divisions or leagues, depending on their experience or previous performance.

• External player quota: A team may have a maximum number of players from other clubs.

Team restrictions are intended to balance competitions and respect existing administrative or sporting rules.

Navigate to the Settings tab

• Select Team Restrictions from the settings menu. Click Add.

• A screen will appear where you can select divisions and categories.

  • There is an option to select multiple divisions at the same time.

• Once you have put in your restrictions, click Create.

Information on Different Restrictions

Enforced vs. Active

• Enforced: If the restriction is enforced (the enforced checkbox is clicked on), you will not be able to execute your action. e.g., if the roster limit of 20 players is enforced, you will not be able to add a 21st player. If the enforced checkbox is not clicked on, you will only receive a warning pop-up. Note: if you want the restriction to have either of the above responses, it must also be set to active.

• Active: If the restriction is active (the active checkbox is clicked on), HCR3.0 will know to apply this restriction. If the checkbox is not clicked on, the system will ignore this restriction.

Team Restrictions General

Player Allotment

• The maximum number of players includes all those registered in the team roster, i.e. active, affiliated, and released players.

Maximum Number of Players

• This is the total number of active players allowed on the roster at one time.

Maximum Import Registrations:

• This is the total number of foreign players, often subject to quotas, allowed to appear on the team roster by the rules of the league concerned.

Maximum Affiliate Registrations

• This is the total number of affiliate players allowed to be included in the team roster. An affiliate is a member of a team who has been invited to play in a higher division than the one they usually play in, to compensate for the absence of regular players due to injury, past engagements, or other reasons. In other words, he acts as a reserve player.

Maximum Released Registrations

• This is the total number of released players allowed to be included in the team roster. A released player is a player whose release has been approved by the organization so that they can register with another organization.

Maximum Tryout Registrations

• his is the total number of trial players permitted on the team roster. A trial player is undergoing an evaluation period, having a temporary position on the roster, without a guarantee of extension.

Protect Registration Date

• Selecting Yes will prevent the club registrar from changing the date a player is added to the roster in the team book, and the blue pencil icon will not be displayed.

Protect Release Date

• By selecting Yes, you will not be able to edit the player's date when released from the roster.

Team Fee

• This is a dollar amount charged to each team to allow them to be registered to a division within your branch.

• Could be referred to as a set-up fee, admin fee, or hosting fee

• When a fee is entered, it will be added to the Team List report.

Registration Settings

• Allow all entries:

  • Allow registration of any player who has never played or was a member of a team before.

• Must have prior registration:

  • Requires that the player has been registered in a team during a previous season to be added.

Released registration setting

• Indicates whether the user is allowed to release players.

Keep Team Approbation on Jersey # Changes

• Selecting Yes allows the local organization to change jersey numbers on the list without impacting team approval status.

Participant Requires a Pre-Registration

•  

  • By selecting Yes, players will be required to be registered and have a valid member type for the current season in HCR.

Send e-mail Notice on Team Changes.

• By selecting Yes, you will enable notifications when team changes are made. An email will then be sent to the organization’s registrar.

Minimum Age (underage)

• You can specify the minimum age for an underage player

• The system defines the minimum age of the division

Maximum Age (overage)

• You can specify the maximum age for an overage player.

• The system defines the maximum age of the division

Override the Validation of the Primary Team

• Select Yes if you want a player to be added as an active player in multiple teams.

Qualifications Required to be Valid Until End of Season

• Selecting Yes, a team official cannot be added if their qualification expires before the end of the season.

Show team roster approval box

• To prevent the team approval box and approved person from being displayed on the team roster print, select NO. If you select Yes for any of the options, the approval box will be filled with the name of the person who approved on the printed team notebooks.

Jersey Numbers Must Be Unique

• By selecting Yes, all jersey numbers on the Roster must be unique as the players are being entered.

Maximum age for an affiliated player

• This is the maximum age for affiliated players on the team roster.

Minimum age for an affiliated player

• This is the minimum age for affiliated players on the team roster.

Maximum allowed underage players.

• The number of underage players allowed on a team roster is entered. If it is left blank, a team will be able to add the desired number of underage players.

Maximum allowed overage players.

• The number of overage players allowed on a team roster is entered. If it is left blank, a team will be able to add the desired number of overage players.

Configure a date to lock rosters

A date can be added so that no changes are allowed in a team roster after this date.

Set up a lock date for affiliated players

• A date can be added so that no affiliate players can be added to a team roster after this date.

Allow NRP share

• Allow the addition of non-resident players on a team roster

Overwrite team roster validation

• Selecting Yes makes it possible to bypass the standard validation process to approve the team directly. This option gives administrators or managers the ability to approve a team without following the usual validation steps. It is particularly useful in situations requiring prompt approval, such as urgent deadlines or administrative contingencies.

Team submit required position

• By selecting one or more positions, these will be mandatory for the team roster to be approved.

Team status to use whenever a member becomes ineligible

• Internal, Hierarchical Setting that contains the team status id public to use for a team when a team member becomes ineligible. When it is not set, the team status will stay the same.

Allow Suspended Member Rostering

• Allow Suspended Member Rostering

Transfer Request Period

• Date between which transfer requests are allowed

Maximum number of players that can be mutated for a team category by organisation

• Maximum number of players that can be mutated for a team category by organisation. («Enforced» is ignored) Common in soccer.

Team submission for approval lock date

• The date after which a team won't be able to be submitted for approval.

Member registration and team must have the same team category

• The registration fee of the member must have the same team category as the team to be rostered in.

Enable interregional transfers

• Allow members of this organization to transfer to organizations from another region and allow members from another region to transfer to this organization.

Team Restrictions—Background Check

Require a valid background check

• By selecting Yes, the member must have a valid background check to be added to a team roster.

Valid background check status

• You can select one of the fields from the drop-down menu to set the background check status. You can select one field, all fields, or any combination of fields.

Required background check member type

• You can select one of the fields from the drop-down menu to define which type of member background check is required. You can select one field, all fields, or any combination of fields.

Required background check member type for team validation

• You can select one of the fields from the drop-down menu to define which type of member background check is required for team approval. You can select one field, all fields, or any combination of fields.

Team restrictions—Print

This section allows you to define what items organizations can display when printing a team roster. Parent organizations can use this option to ensure that the information required for a specific league or tournament is included.

Print affiliated players

• By selecting Yes, the affiliated players will be displayed on the roster when printed.

Print imported players

• By selecting Yes, the imported players will be displayed on the roster when printed.

Print tryout players

• By selecting Yes, the tryout players will be displayed on the roster when printed.

Print released players

• By selecting Yes, the released players will be displayed on the roster when printed.

Require team approval to print team roster

• By selecting Yes, the team must be approved status to be printed.

Print-approved players only.

• By selecting Yes, when the roster is printed, only the approved players will appear.

Print-approved coaches only.

• By selecting Yes, when the roster is printed, only the approved coaches will appear.

Print-approved staff only.

• By selecting Yes, when the roster is printed, only the Approved staff will appear.

Team Roster report field exclusion

• If you select any fields in the drop-down menu, they will not appear on the printed rosters. You can select one field, all fields, or any combination of fields.

Team roster report field inclusion

• If you select any fields in the drop-down menu, they will appear on the printed rosters. You can select one field, all fields, or any combination of fields.

Exclude released bench staff from printing

• By selecting Yes, released bench staff members will not appear in the printout of the team roster.

Display team sponsor name in the team roster

• By selecting Yes, if a sponsor has been added to one of your teams, it will be displayed in the team roster.

Team Restrictions — Qualifications

• You can define the qualifications needed in the division and class of your team restrictions. Simply select the qualification and position (coach, assistant coach, safety officer, etc.) and define if this restriction is mandatory for all team officials or only for one member.