Your tournament is now sanctioned and you're ready to open registration. Follow these steps to make sure everything is in place for a smooth start.
Checking your Organization's Settings
Log in to Spordle ID in your tournament organization. If you don't have access, your parent organization (local or regional) can grant you access to the Tournament Registrar role.
Once logged in, click on the Manage menu and then My Tournament to ensure the following information is accurate:
Organization logo: Verify that your organization's logo is uploaded. Click here for documentation on how to upload a logo.
Organization name: Ensure your organization's name is correctly displayed. Note: Do not add the year for the tournament to the name - this will be added automatically.
Address of your tournament: Check that the address provided is accurate.
Tournament staff: Add your tournament contacts to be displayed on your tournament page. Click here for documentation on how to add staff to your organization.
Verifying your Merchant Account
If you process credit card payments, ensure your My Tournament profile has the correct merchant account information.
If you don't have a merchant account and wish to process credit card payments, click here to create one.
Note: If your merchant account does not appear in the Manage / Organization / General / Merchant Account section, please open a support request so we can update this for you.
Create Competitions
A competition in the Spordle ID platform is a tournament offered for a certain category, division, and class. Depending on your needs, it may have a limited or unlimited number of teams. It corresponds to a schedule in Spordle Play.
Competitions already sanctioned are displayed in the Competition section of your My Tournament organization profile.
Important
Approved competitions are available in Spordle ID to register teams. These are the competitions that your federation has approved.
Published competitions will be available in the public display and are therefore open for registration to all.
Make sure you are in the right season before checking. Competitions are per season.
Make the following checks for each competition:
Make sure that the correct competitions are listed.
You can delete a competition if no teams are entered or remove the publication date if a competition is unavailable. View the documentation The side panel of your request.
If a competition is missing, you can add it. This new competition will not be available for registration until it has been approved and published. View the documentation Request a sanction.
For existing competitions, please ensure that
the dates are correct;
the number of places is correct;
the team entry fee is correct.
Competition names have been set by default according to the category/division/class requested during sanctioning. This will be the name of the schedule in Spordle Play. If you wish to edit it, you can do so in this section, and it will be synchronized with Spordle Play.
Add Publication Date in the Competition
Publishing and Unpublishing Option: The update allows users to control the visibility of tournaments on Spordle ID. Once approved, they can publish a tournament, ensuring it appears on the platform. Conversely, they can unpublish a tournament, removing it from public view while retaining all data within Spordle ID.
Control Over Tournament Visibility: This feature gives organizers flexibility in managing tournament visibility, aligning with their scheduling and promotional strategies.
Approval requirement: Tournaments can be published only after the Federation approves the sanction request, which ensures that only authorized competitions are visible to users.
Where to Find My Tournament
You can find your tournament's public page in the MY TOURNAMENT tab of your organization. You can copy the public link on the left to transmit it via your website or other means.
An other place to find your tournaments is on the Spordle page network.
Tournaments are displayed in the Federation and Regional Tournament tab, and each tournament organization has its page. So it's easy for your teams to find you and register.
How to Register my Teams
A team can be added to a tournament if it exists in the current season. Registrars must create their teams or rollover teams so that the teams are available. View the documentation Creating Teams. Note that it is not necessary to have players on the team to register for a tournament.
Once the tournament has been published, there are three ways to register a team for a tournament:
As a tournament registrar, you can register a team from any organization and choose any category, even if this does not correspond to the original category of the team registered in your tournament. View the documentation Tournament - Register a team ;
As an organization registrar, you can register a team for a tournament directly using Spordle ID. This must be available for the team's category. View the documentation Organizations - Register a team;
As a team member, you can register for a Spordle PAGE tournament. See Tournament documentation for details.
Only approved teams will be displayed on the tournament pages and in Spordle PLAY.
A team from a federated organization that uses Spordle ID will be available in the team list when created. If the team comes from another federated organization that does not use Spordle ID, it can be listed as an external team.
Changing a team in a competition
Note: Use when groups in a competition are incomplete and you wish to merge two categories.
It is possible to change the competition when a team is in pending status or approved status.
Check that the team you wish to change competition has no scheduled games. If games exist, you must first remove the team from these games before proceeding with the competition change.
Note: After the change, the team will be synchronized to the new competition in Spordle Play. The system will also try to delete the team from the previous competition. This will work only if the team is not added to a game in the old competition. If this is not the case, you will need to open a support request so that our technical support team can remove the team.
Select the team concerned, then click on "Change competition" in the side panel.
You can then choose the new competition category for this team and submit the change.
Allow to change an team
This change is only possible when the team status is pending.
The tournament registrar can replace an external team with a team already registered in the system, or replace a team with another existing team.
You will need to select the team with pending status whose change you wish to make, and then select change team from the action menu.
Then you can choose the existing team
Managing an external team
In Spordle ID Tournament, an external team is a team that is not directly affiliated to the organization or federation that is on the Spordle platform. It may belong to another organization or league and is not initially registered in the internal system. Example: a soccer team from Ontario. These teams must be added manually or invited to register via the tournament's public page in order to be integrated and be able to manage their participation in Spordle ID. When verifying registered teams, please ensure that external teams are indeed a team and not a federation-affiliated team, which would then appear in Spordle ID. This check must be carried out before the team is approved. If necessary, you can replace the team or move it to another competition.
External team registration
You can decide whether or not to accept external teams into your tournament. This is done via the side panel of each competition. If you don't enable entries for external teams, this means that all teams entered in your tournament will have to come from Spordle ID.
There are 2 ways to register an external team as a tournament registrar:
Directly in your tournament management
Please refer to the related documentation for more details. Register a team
Via your tournament's public page
Please refer to the related documentation for further details. Register an external team
Adding roster to an external team
As an tournament registrar you can add members on an external team prior to your tournament. This roster will be available inside Spordle Play automatically when the team will be approved. This will be possible for pending and approved team.
Select the external team for which you want to add players to the roster.
In the Action menu, select Add members.
You now have a screen that will allow you to enter members. There is 2 modes :
one by one by default
the grid view that will allow you to copy and paste the data from an excel spreadsheet.
The mandatory information for a new member is :
First name
Last name
Date of birth
Gender
Email
Group position: you will have the choice between player or coach
After you save the member, you will be able to see the roster in the side panel and edit or delete that members.
The new members will be pushed automatically to Spordle Play when the team is approved
Add a Spordle account to manage the alignment of an external team
It is also possible to link a Spordle account to an external team. You can set a deadline in the side panel of a competition, after which no changes to the line-up will be allowed. After this date, the line-up will be locked. We suggest using a date less than or equal to the start of your tournament.
More than one Spordle account can be linked to the external team.
Once a Spordle account has been created, users will be able to add their team's roster members via the Management tab, as described above. They will not need to create a new account if they are participating in multiple tournaments outside their territory; they can simply use the same e-mail address to link their Spordle account to the external team registered.
Once the line-up has been made and the team approved, synchronization is done with Spordle PLAY. This is where the line-up will also be found.
Approve my Teams
The tournament registrar will be able to track registrations and approvals in the Teams menu of his tournament. Registered teams will be displayed in the tournament Teams section. The tournament registrar can filter by Competition and Status in this table.
Once the team has been approved, it will be displayed on Spordle PAGE and transferred to Spordle PLAY.
See our complete documentation Tournament - Team approval manage.
Remove a pending or declined team
You can only remove a team with a pending or declined status if there are no invoices linked to the team. This removal will synchronize with Spordle PLAY. You can delete a team by going to the side panel. In the action menu, select delete.
Remove an approved team from your tournament
To remove a team that has been approved for your tournament, you must complete the following two steps:
Go to the Teams menu in Spordle ID, select the team to open the side panel, and then click Manage Approval to change its status to Declined.
Go to Spordle PLAY, click on your tournament schedule, select the team you want to delete, and click Delete.
Team synchronization between Spordle ID and Spordle PLAY
When you approve a team in Spordle ID, the system will synchronize the teams in Spordle PLAY. You do not need to create your tournament teams in Spordle PLAY.
The system synchronizes Spordle ID and Spordle PLAY approximately every 10 minutes.
Note: your competition must also be published to be displayed in Spordle PLAY and thus have the teams in Spordle PLAY.
Make my Schedule and Enter my Results in Play
In a few days, we'll publish the steps you must follow to create your tournament schedules.
Any questions?
We're here to help. Feel free to request support by contacting our expert team on the platform.