Member Validation (Passport)

Owned by Annick Chiasson
Last updated: Sept 24, 2024 by Gilles Taillon
4 min read

 

 

Important: for a member's profile to be validated by ARS, the profile photo must have been added to the member's file, or the photo must not have expired. In addition, the background check must have the status Pending or Completed.

Member profiles whose documents are not valid and approved by the club will not be displayed in the list of members to be validated by the ARS.

Search for a member to validate

To proceed with validating members (passports), you must follow the procedure below.

Click on the Tasks menu and select Manage Requests.

 

Then click on the Member Type Approval tab.

 

You can click on your Organization tree to select the club whose member types you wish to approve. If you do not select an organization, all your club applications will be displayed.

You have the option to filter by Member Type:

  • Player

  • Coach

  • Referee

  • Volunteer

  • Bench Staff

You can also filter by Status, such as :

  • Pending

  • Approved

 

Depending on your selection, the list of players will be displayed with the following information:

  • Member Information

    • First and last name

    • Passport number

    • Gender identity

    • Club

    • Date of birth and age

  • Picture expiration date, if added

  • Valid or invalid background checks

  • Member type

  • Type status

    • Pending

    • Approved

 

Member Type Approval

To approve the player type status, you have two options:

Individual status type approval

  • Click on a single member to open the right-side panel

  • Click on Manage approval

  • You can view the member's profile by clicking the + to open the quick view.

 

A window will appear, allowing you to update the Status of the member type.

  • Select the Status

    • Pending

    • Approved

  • You have the option to add a note to your club

Click on Submit

 

Approval in batch

You can approve the Status of the member type in batch. To do so, click on the checkbox on the left at the top of your player list.

You can select Select All to select all pages or Select Current Page.

The right side panel will open, click on the Action button in the upper right and select Manage Approval.

By clicking on the + next to the number of selected members, you can open the quick profile overview of each member.

 

A window will appear, allowing you to update the Status of all selected members.

You can click on the arrow to the right of each member to display the member status to be changed.

A window will appear, allowing you to update the Status of the member type.

  • Select the Status

    • Pending

    • Approved

  • You have the option to add a note to your club

If you add a note when selecting members in a batch, it will be the same for all selected members.

Click Submit

 

By default, the display of the number of members per page is 25; you can change this number to 50 or 100 by clicking on the top right of the member list and selecting your choice.

 

Member Type Validation Information

  • If a participant has two member types in two different clubs or two different ARS, the types must be validated by each club or ARS.

  • The member type validation will expire at the end of the season.

  • ARS can only add notes in the member type approval, but it will be visible to clubs.

  • The Status of the member type is displayed in the member's profile.

 

 

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