Official Supervision
Roles
Note: each role builds on off the first role
Officials: When a member completes a qualification to become an Official, a new Tab within their My Account/Members/Profile will automatically become available. This is read only account access. The officials will be able to review the Supervision Report submitted for them.
Supervisor Officiating Coach: Administrators will grant access to become a supervisor through the Member’s profile on HCR.
From the Official Tab within My Account/Members/Profile, an additional section will be available to submit reports for officials. There are 3 types of reports: Grassroots, Development and High Performance. Your administrator will set you up with the required access.
Officiating Administrator: Hockey Canada will set up selected members with the Officiating Administrator role. Members with this role will be able to add Supervisor Officiating Coach to individuals.
National Officiating Coach: Only Hockey Canada can grant access for this role through the Member’s profile on HCR.
In addition to viewing My Reports, and submitting a Supervisor Report, the National Officiating Coach will be able to run reports.
Officiating Coaches
To view or add officiating coaches, go to the Tasks menu and select Official Supervision, then select the Officiating Coaches Tab.
You can use the drop down to filter your officiating coaches by the supervision type - Grassroots, Development and High Performance.
You can click on the directional arrows to sort by that column.
The list of Officiating Coaches will be displayed.
Member - the name of the member and a link to their HCR profile will be shown
Organization - the organization that the member belongs to
Supervision types - the supervision types they have been assigned to
National Officiating Coach - If they have been selected as a national officiating coach, this will be shown
To add a new Official, click +Add
Search for the official by First/Last name or HCR#
Click on Select beside the official
Select the type of supervision (Grassroots, Development and/or High Performance)
Enable National Officiating Coach if applicable Hockey Canada Only can enable this
Click Submit
Reports
To view or add a report for an official, go to the Tasks menu and select Official Supervision, then select the Reports Tab.
From the search box, you can enter partial or full to filter the display on screen.
You can click on the directional arrows to sort by that column.
The list of reports will be displayed.
Supervision Date - the date the report was submitted
Supervision Type - the supervision type
Officiating Coach - the name of the officiating coach
Official - the name, HCR#, and officiating level are shown
Team Category - the division and category of the team
Home Team - the home team’s name
Away Team - the away team’s name
To add a new Report, click +Add
Enter the First/Last name of the officiating coach, or HCR#
Click Search
Enter the First/Last name of the officiating the report will be on, or HCR#
Click Search
Enter the global info
Season
Date
League (optional)
Team Category
Home team name
Away team name
Official type
Private Comments (optional) - this will only be shown to supervisors and administrators
Click Next
Select the type of supervision
Select Developing, Meeting or Exceeding from each of the categories
Enter comments (optional)
Strengths
Area of improvements
Comments
If you want to send the report to the official by email, turn this on
Click Submit
My Account:
To view and/or submit and report, login to your My Account, From the left hand menu, select Members and click on the circle with your initials for your Hockey Canada ID. Next, click on the Official Tab to view or submit a report.
My Reports:
Here you will be able to view any report that has been submitted for you. From the display, you will be able to sort and view basic information for the report - Season, Date, Officiating Coach, Team Category, Home and Away Team.
To view report detail, click on the line item and the side panel will open.
From the side panel:
At the top: you will see who was the Officiating Coach that submitted the report.
Info tab: you will see information for which game the report was for
Type tab: you will see the report type and results
Notes tab: you can view comments from the Officiating Coach
My Supervision Forms
From the search box, you can enter partial or full to filter the display on screen.
You can click on the directional arrows to sort by that column.
To submit a new report, click on the +Add button.
To view or modify a report, click on the line item and the side panel will open.
Info tab: you will be able to edit the date and the official type
Type and Notes tab: you can edit each field using the blue pencil
Click the Action button to view all supervision reports, email or delete.